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For freelancers, a time comes when you’ve got to submit a proposal if you’re to be considered for a job. Reaching this point means that, at least, the previous communication has been successful. With the request for a proposal, the excitement goes overdrive, especially if it’s your first big project. If you’re like the many other developers who’re not into the administrative end of things, this whole proposal thing might come forth as a stumbling block.

How do you go about it? Do you let a lucrative project go because of a mere proposal?

No way!

Just download a software development proposal PDF template and modify it for your needs. Because most of these templates already contain pretty much everything you’d need, relying on them is way easier than starting a new proposal altogether. Nevertheless, don’t just pick any template you come across.

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Use the following tips to help you pick the right software development proposal PDF template.

1. Understand your client and their clientele

This shouldn’t be confusing. It’s all about knowing your client well. Understand their industry, the kind of business they do, the size of their organization, their current clientele, the number of their employees and the challenges they face. Also, get to know their target audience. This information will help you streamline the proposal to your potential client’s exact needs.

2. Describe the project

Whatever the software development proposal PDF template you choose, the description of the project must always be clear. Provide as much relevant information as possible and don’t be repetitive. Detail everything that the project would involve. Clarity is necessary as a way to forestall any potential conflicts. The information you provide in this section will also help you in creating a contract when you finally get to that point.  

3. Project members

Get to know who the members of the project are.

Most projects would typically have an overall project leader, the project architect, the project analyst-cum-tester, and you, the developer. For each and every project milestone, be sure to define each and every member’s role and the stage at which they come in.

Even though the client company will play most of these roles, each role must be clear to the project leader to give him a picture of what would be expected of him.

4. Features, deliverables, and timelines

Your potential client knows his expectations better than anyone else. So, he should provide as much pertinent information as possible in the software development brief. This information will act as your guideline when deciding the software features, as well as the deliverables and time-frame. If your chosen software development proposal PDF already has some standard features and deliverables spelled out, retain as much of them as are relevant to the project. These will help you in drawing the project timeline.

5. Software benefits in relation to features

Your client may not know so much about the benefits of the software he wants you to build for him except, of course, that it would solve the single biggest problem that pushed him to request for your proposal. But how great it would be if you get a good software development proposal PDF that also outlines additional benefits and how each of them would add value to your client’s business. As a freelancer, this is a challenge for you to look for other problems that the software will solve without limiting yourself to what the client mentioned in their software development brief. This part of your proposal could just be what convinces your potential client to award you the contract.

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6. Language, abbreviations, and proofreading

Never ever communicate with your client as if he has the same technical background as you. In your proposal, use a language he’d easily understand.

You can be sure that no client is going to give you a job based on a proposal whose content isn’t clear to him. The language used in your chosen software development proposal PDF template should be simple and free of software development jargons. Avoid using abbreviations like UI/UX, API, OS, RC, and MVP, among others. Don’t ever send a proposal with a swarm of typos and grammatical mistakes.