Top 10 Calendly alternatives in 2024

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Updated on:
January 4, 2023
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Quiz: What is the best Calendly alternative for your business?

Answer the following questions to assess which Calendly alternative is best for your business.

    What is Calendly?

    Calendly is a software tool that makes scheduling appointments and events easier. It gets rid of the hassle of having to send emails back and forth just to set a time and date. For instance, recruiting officers can simply share their calendars with the applicants to let them know of their availability. Even those without Calendly will still be able to access the calendar, see the available time slots and select a mutually workable time and date to meet. 

    This cloud-based app and its freemium online scheduling service take time management to another level. It eliminates any need for worrying about conflicting appointments and schedules.

    The smart calendar integration constantly keeps your schedule updated across applications. Being able to customize the time slots that you’re available allows you to gain full control over your own time. You and your clients can book appointments suitable for both of you without even lifting a finger. 

    Businesses choose to use Calendly for: 

    Embedded Scheduling and Routing - A scheduling page and route forms are embedded in your business website to make for faster scheduling and a reduced customer drop-off rate 

    Workflow Management - Calendly automates tasks such as booking and rescheduling appointments, and sending reminders or thank-you notes to clients and team members, enabling a smoother workflow

    Multiple Integrations - With Calendly, you can integrate your calendar with other software and apps to automate your appointments from beginning to end 

    That being said there are multiple drawbacks to using Calendly. For instance, on the free tier you are restricted from choosing a different default setting than the standard 30 minute meeting which isn't ideal for 1:1 client coaching sessions which may be shorter or longer. Additionally, live support is virtually non-existent with nearly 100% of support occurring via email which can be a big challenge for businesses that need support right away for a critical problem.

    Here is our list of alternatives to Calendly

    If you’re looking for other software similar to Calendly, here is our list of high-quality alternatives

    • Bonsai 
    • Acuity Scheduling 
    • MixMax  
    • Vocus.io 
    • Youcanbook.me  
    • Meetingbird 
    • Hubspot sales 

    Let’s take a better look at the different alternatives to Calendly.

    Bonsai

    Pros: Total ecosystem integration (invoicing, accounting, task tracking, etc)

    Cons: Part of an all-in-one package, so expensive for just a calendar solution

    Best for: Scheduling software for coaches and users looking to do more than just scheduling

    This is an all-in-one appointment booking software that allows for calendar integration, making it great for client meetings. Also, since Bonsai provides an entire suite of tools, you can record coaching session notes, track time for the call, and bill for your meeting time all without ever leaving the Bonsai platform. Other than scheduling appointments, Bonsai stands out because of its features that integrate with your time and task tracking, invoicing, accounting, and the creation of proposals and contracts.

    Trusted by over 500,000 small businesses and self-employed workers, Bonsai enables you to focus on your passion instead of on your paperwork. 

    Appointment Scheduling Software

    Acuity Scheduling

    Pros: automation

    Cons: extremely limited customization options

    Acuity Scheduling is an all-in-one appointment management tool that lets you automate things, from payments to reminders. It’s easy to use and works as a good support for your business. You also won’t have to worry about reminder emails and texts resulting in you being charged extra. It also allows for the integration of Google calendars, allowing you to sync the Acuity scheduling app with your Google appointments.

    However, one of the downsides to this is that searching for your previous appointments is exhausting and can take a lot of time. The sync time with calendars can also take a while and has very limited customization. 

    MixMax

    Pros: Has a free tier

    Cons: Extremely limited customization options

    Best for: Someone looking to try out a bare bones scheduling platform

    MixMax sits at the top as the number one sales engagement platform for Gmail. It helps get rid of busy work and encourages real management. With MixMax you can share your calendar, track emails, automate your work, embed surveys and polls, schedule email sequences, and sync the tools that you use most often. Out of all the open-rate trackers available, MixMax has one of the most usable and unobtrusive interfaces. It’s also able to give valuable insight into your client management processes. 

    However, its read receipts may be prone to glitching, marking the email as having been viewed by the recipient when it was you who opened it. It also doesn’t automatically add additional invitees when you send calendar options and availability to clients. Instead, you have to manually add them which can prove to be frustrating. 

    Vocus.io 

    Pros: Has tracking for great follow up capability

    Cons: Volatile platform prone to crashing

    Best for: Small businesses relying on 1 browser type and 1 email client

    With Vocus.io, you can easily integrate automatic follow-up emails. It also allows the use of snippets while writing an email, saving you a lot of time when sending out emails with follow-ups. Vocus also lets you track email or link openings, giving you the chance to monitor client engagements. 

    The downside to Vocus is that sometimes it crashes without warning and can conflict with other apps, prompting you to sign in every time you turn off the add-on and then turn it back on. It also does not work in several browsers and email clients, which can cause a stagnant workflow for entire teams. 

    Youcanbook.me

    Pros: Provides a pre-meeting questionnaire

    Cons: Cannot easily reschedule meetings, must cancel and rebook

    Best for: Someone looking to try out an economical platform with minimal custom functionality

    Youcanbook.me offers an easy setup and an incredibly smooth interface. It also allows you to sync your availability with a calendar like Google Calendars. If you prefer, you can customize your booking fields so you can better understand your client before the actual meeting. Email signatures come with a link that you can give out to your clients or colleagues to enable them to book a meeting with you. 

    The thing is that you can’t really customize your booking times. It limits you to specific time blocks with similarly spaced paddings. This could lead to overbooking or underbooking and finding a balance can prove to be a struggle. You also cannot reschedule appointments from your end but instead, have to cancel your appointment with a client and ask them to reschedule from their end.

    Meetingbird

    Pros: Ability to embed meeting times in email

    Cons: Not a plug and play solution with long ramp up & set up times

    Best for: Google business suite-dedicated businesses

    With a simple interface and powerful integrations, Meetingbird allows you to save time scheduling meetings and booking appointments. You can embed meeting times in your email without having to leave your inbox or install a browser plug-in. It also has a Gmail add-on that conveniently lets you make minimal or more detailed changes to the event you propose to your clients. Meetingbird also seamlessly integrates with your Google calendar. 

    However, it doesn’t have the most intuitive user interface. It also has a lot of redundant click paths when inserting meeting times into an email, which defeats the purpose of the app. Setting it up can also be a bit confusing for those who aren’t tech-savvy.

    Hubspot Sales

    Pros: Reporting & analytics capabilities

    Cons: Non-intuitive user interface, Expesive

    Best for: Sales teams

    Hubspot Sales has fully featured sales CRM, quote and CPQ functionality, sales engagement tools, reporting and analytics and other features that help optimize your sales process. With this tool, you can track emails and tools and manage your documents to better connect with your clients. You can also create templates from your best sales emails, which you can personalize and share with your team.

    One downside to Hubspot Sales is that it can take a while to get used to its interface and navigate the software. Contacts can also cost a lot more when your business starts to scale up. Hubspot Sales also does not have a feature that allows you to monitor files and hits on landing sites. 

    Pricing Comparisons

    Let’s take a look at the pricing plans for each Calendly alternative.

    Bonsai

    Starter -$25 per month

    *Perfect for freelancers and new contractors

    Includes:

    All templates

    Invoicing and payments

    Client CRM

    Up to five project collaborators

    Unlimited clients and projects

    Proposals and contracts

    Tasks and time tracking

    Expense tracking

    Professional - $39 per month

    *Ideal for growing independent businesses

    Includes:

    Every feature in the Starter plan

    Forms and questionnaires 

    Client portal

    Calendly integration

    Custom branding

    Workflow automations

    Quickbooks integration

    Zapier integration

    Business - $79 per month

    *Perfect for businesses and agencies

    Includes:

    Everything in the Starter and Professional plans

    Hiring agreement templates

    Talent pool

    Accountant access

    Unlimited subcontractors

    Subcontractor management

    Subcontractor onboarding

    Connect multiple bank accounts

    Acuity Scheduling

    Emerging - $14 per month

    Includes:

    Client self-scheduling

    Payments and deposits through Square, Stripe or Paypal

    Advanced features

    Automatic time zone conversion for clients

    Unlimited services and appointments

    Google meet, GoToMeeting and Zoom integrations for meetings

    Confirmation, reminder, and follow-up emails

    Growing - $23 per month

    Includes:

    Everything in the Emerging plan

    Worldwide text message reminders

    Subscriptions, memberships and gift certificates

    Appointment packages

    Powerhouse - $45 per month

    Includes:

    Everything in the previous plans

    Multiple time zones for different locations and staff 

    MixMax

    Free Plan - $0

    Includes:

    Instant scheduling

    Unlimited meeting templates

    Tracks 100 emails per month

    Email templates

    Email polls and surveys

    SMB - $24 per month

    Includes:

    Everything in the Free plan

    Unlimited email tracking 

    Sidechat

    Removal of the ‘MixMax’ signature

    Mail merge sequences

    Shared email templates

    Shared email scheduling

    CRM auto-bcc

    Growth - $49 per month

    Includes:

    Everything in the previous plans

    Sequence personalization

    Round robin calendaring

    Custom branding

    Reporting and analytics

    Growth + Salesforce - $69 per month

    Includes:

    Everything in the previous plans

    Salesforce integration

    Enterprise – custom pricing 

    Includes:

    Everything in the previous plans

    Tasks and automation

    Admin controls

    Delegated sending

    Dialer 

    Vocus.io

    Basic - $5 per month

    Includes:

    Email tracking

    Unlimited email scheduling and reminders

    Salesforce and CRM integration

    Unlimited templates and snippets

    Automated follow-ups (50)

    Teams

    Starter - $10 per month

    Includes: 

    Everything in the Basic plan

    100 automated follow-ups

    Personalized bulk email campaigns

    Professional - $10 per month

    Includes:

    Everything in the previous plans

    500 automated follow-ups

    Campaigns with follow-ups and attachments

    Branded URLs 

    Youcanbook.me

    Free - $0

    Includes:

    Basic scheduling features and functionality

    One linked Google or Microsoft calendar

    One personalized booking page

    Paid - $10 per month

    Includes:

    Everything in the Free plan

    All supercharged features

    Responsive account management and support

    Powerful automation and custom notifications 

    Meetingbird

    Basic - $9 per month

    Includes:

    All features 

    Hubspot Sales

    Starter - $45 per month

    Includes: 

    Live chat

    Documents

    Meeting scheduling

    1-to-1 email

    Conversation routing

    Multiple currencies

    Repeating tasks and task queues

    Stripe integration

    Professional - $450 per month

    Includes:

    Everything in the Starter plan

    Sales analytics

    Sales automation

    Required fields

    Forecasting

    Teams

    Standard CRM interface configuration

    Custom reporting

    Sequences

    Smart send times

    One-on-one video messaging 

    ABM tools and automation

    Product library

    eSignature

    calculated properties

    Enterprise - $1,200 per month

    Includes:

    Everything in the previous plans

    Custom objects

    Sandboxes

    Hierarchical teams

    Advanced permissions

    Playbooks

    Predictive lead scoring

    Conversation intelligence

    Wrap Up

    There are plenty of alternatives to Calendly that offer their own unique benefits but ultimately achieve the same goal: improving business workflow.

    Bonsai is a fully integrated, native invoice and billing software that connects to the ecosystem of business tools available to you. If you want to see if Bonsai is the software for you, start your free trial today

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    What makes Bonsai different

    Bonsai
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    Yes
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    Automatic reminders
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