Xero vs QuickBooks vs Bonsai

How do they stand?

Xero, QuickBooks and Bonsai are three of the more popular accounting software systems in use. Each has the functionality that’s suited for small business, with the ability to add on as the business grows. They are all intended to make bookkeeping easy, from creating invoice templates to tracking expenses to preparing for tax time. Either one is well suited for freelancers.

On this page, we examine Xero vs QuickBooks vs Bonsai, look at some of the features, and address their pros and cons.

What is Quickbooks?

Quickbooks Online is a powerhouse in the world of accounting software. It has a diverse set of financial management tools best suited for small businesses. Quickbooks users benefit from inventory management, accounts receivable, sales tax reports, and more. However, the software currently doesn’t allow you to manage personal finances.

What is Xero?

Xero is the most efficient way to manage your staff their payruns, timesheets and pensions. Employees can enter timesheets, request leave and submit expense claims from their web browser or from our market leading mobile app - reducing the time you spend on admin. Your payroll information is seamlessly updated into your accounts, eliminating the need for manual data entry and ensuring you've got a live view of cashflow.

How does Xero compare with Quickbooks?

Bonsai is a great alternative to QuickBooks & Xero for self-employed and freelancers. By switching to Bonsai, you'll run your freelance business in peace.

So, clearly there’s not a lot to separate them when it comes to features, and all have different pricing models based on what you need them to do. But what about the pros and cons of each financial and accounting platform? Here’s a deeper look at Xero vs QuickBooks.

Xero, QuickBooks and Bonsai are three of the more popular accounting software systems in use. Each has the functionality that’s suited for small business, with the ability to add on as the business grows. They are all intended to make bookkeeping easy, from creating invoice templates to tracking expenses to preparing for tax time. Either one is well suited for freelancers.

On this page, we examine Xero vs QuickBooks vs Bonsai, look at some of the features, and address their pros and cons.

Features Quickbooks Xero Bonsai
Unlimited Projects/Clients
Unlimited proposals
Upsell your clients with different package options
Get notified when your proposal is viewed
Client can approve your proposal in one click
Unlimited Freelance specific contracts
E-sign and store your contracts online
Unlimited Invoicing
Track your time using our web, iOS, or OS X app
Centralize your time sheets
Automated invoicing based on time sheets
Import transactions directly from your bank account
Attach expenses to invoices or bill them directly
Track your spending
Create logins for your accountant
Automate invoice reminders
Recurring auto-payments available
Receive payments using Paypal
Add more users
Work with subcontractors (create contracts, pay them online)
Create your W-9 forms online & save them to your account
Inventory management integrated to the solution

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The Pros of Xero

First off, let's dive into the pros.

1. Run your business from anywhere

All you need is an internet connection and you can run the business from your phone, tablet, or computer. A mobile app gives you even more flexibility.

2. Get real-time information

Xero gives you daily updates from your bank accounts and credit cards, meaning you’ll know how you’re doing financially with its reports and dashboards.

Xero dashboard

3. Add functionality as you need it

The Xero Accounting App has powerful accounting features, and then you can add what you need, with apps such as Xero Projects.

The cons of Xero

Some of Xero’s features aren’t built-in. The payroll feature, for instance, is through Gusto, which Xero describes as their “preferred payroll partner.” If that’s important to you, QuickBooks has a built-in payroll function, although you’ll pay more for it, and it will run automatically after initial set-up.

The pros of QuickBooks

Here’s a look at the other option in our Xero vs QuickBooks comparison.

1. It’s a proven commodity

There’s a reason QuickBooks is well-known and trusted, and one of the most popular accounting programs in the world - it does what you need it to do. It may be important to you that QuickBooks has been around and has a good reputation.

2. Ease of use

There’s another reason QuickBooks is one of the most popular small business accounting solutions - it’s easy to use. QuickBooks is great for small businesses in that it offers an introductory accounting solution that you’ll be able to quickly figure out.

Quickbooks dashboard

3. There is a freelancer package

QuickBooks has a package designed for freelancers, with basic features like invoicing, income and expenses, and mileage tracking. You can test-drive it before deciding if you need more functionality for your business. Check out our list of QuickBooks Self-Employed alternatives.

The cons of QuickBooks

The biggest downside to QuickBooks is that it’s an accounting system. By that, we mean that the functionality may be lacking for some industries. The “estimates” feature, for instance, may not be robust enough for all freelancers who need to build successful proposals or bid on RFPs. That means you may have to manage more than one system.

What’s the bottom line?

When it comes to Xero vs QuickBooks, there really isn’t a clear first-place finisher. Your final decision may come down to the pricing model that works best for your business, or your need for a specific feature in one of the two options.

If you’re looking for a system with a mobile app that allows you to add functionality, Xero may be what you want.

But if you want a proven platform that’s well known around the world, QuickBooks may be the answer.

Bonsai: The real winning choice

Of course, there is another choice for your business, with an integrated system built specifically for freelancers, including robust accounting features. We're of course talking about Bonsai, which you can try out by signing up for a free trial.

Using deep integration and smart automation, we help you get paid and stay on top of your expenses, while also preparing you for tax season. You can spend your valuable time doing your creative work, and we can handle the rest.

1. Connect all your work

You won’t have to manage multiple systems with Bonsai, which offers a full suite of products to build successful proposals, turn them into contracts and connect them to invoices.

2. Keep an eye on progress

Bonsai’s robust system will show you profit and loss reports, budgeting and goals, and views of your total income, as well as reports broken down by client or by project.

3. Make tax time easy

The Accounting & Tax Assistant platform makes it easy to automate your expense tracking, auto-import expenses from over 5,000 credit cards and banks, and help you find tax deductions automatically. When it’s tax time, Bonsai provides quarterly estimated tax and annual filing reminders, and lets you share access with your accountant with a secure link. Bonsai also provides a list of free tools like their mileage tracking template or their 1099 spreadsheet in excel.

4. Use a system you can trust  

Bonsai is designed for freelancers, and has already been trusted by more than 200,000 freelancers and agencies to date.

Trusted by 500,000+
business owners

“My best friend in scaling my business

Like putting my finances on auto-pilot”

Bonsai does the hard work”

Everything is streamlined”

Huge timesaver”

It’s been the most stress-free year of my life!”

I feel more confident”

Backbone of my business”

“So simple”

“Clients love how easy my systems are

A must-have!”

“I do less admin and do more of what I love

“Worry-free contracts and invoices

“It pays for itself”

Great customer service!”

A life-saver!”

Clients take me more seriously”

“I upped my rates and won more clients