Free Architecture Proposal Template

Fully editable with custom branding and templated offering.

Free Architecture Proposal Template

Fully editable with custom branding and templated offering.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Architecture Proposal Template

Fully editable with custom branding and templated offering.

Free Architecture Proposal Template

Fully editable with custom branding and templated offering.

Bonsai has helped create 1,023,928 documents and counting.

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business owners

Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Architecture Proposal Template
Use this architecture proposal now for free

What is an Architectural Proposal?

An architectural proposal is a document that is drafted for a client in need of architectural services. It’s an essential part of the sales process, and is one of the first points of contact with the client.

Put simply, it’s an architectural designer’s chance to wow prospective clients by highlighting the value of their services. 

What to Include in the Architecture Proposal 

There are a couple of important sections you should look to include in your architectural proposal. Of course, nothing is set in stone, but below is a good place to start.

Cover page

This is the very first page of your proposal following the front cover, and the first thing prospective clients will read when considering your services. The cover letter should peak the reader’s interest and convince them to keep reading your proposal.

Executive summary 

This is where you inform the reader on what they’ll find enclosed in your architecture proposal. It summarizes all the important points you’ve addressed and sets the prospective client’s expectations for your proposal.

Company overview

Business proposals tend to include information on the business itself. It’s a chance to communicate your organization’s values and mission, as well as share any business information or connections that are relevant to the architectural project at hand. 

Project summary 

Now, this doesn’t need to be an in-depth breakdown of the architectural project and development services required. It’s an overview of what you’re planning to do that demonstrates your understanding of the project and how your architectural services can make it happen. 

This stage doesn’t require exact specifications in terms of resources, timings, or construction process, however you can look to include some of the following information:

  • Project scope: include details on how you plan to approach the project. You don’t need any drawings or designs here, but it’s important to give prospective clients an idea of any key events and what your project will entail.
  • Timeline: a rough idea of how long the process will take is key when it comes to the client’s decision making process. Don’t be too specific. You want to ensure you can deliver the projects on time, and you can’t accurately confirm when you’ll be finished without fully understanding the project scope.
  • Milestones: here you’ll communicate how you plan to track progress, and what the prospective client can expect at different stages of the architectural process.
this image is from Bonsai's architecture proposal template and it shows a table with seven rows and six columns that includes information on the architecture project's expected milestones

It’s important to be realistic about everything so as to ensure satisfied clients. Making false promises in order to win the project won’t do you any favours down the line.

Team members 

The size of this section really depends on the size of your architectural firm and number of architects. If you’re a one-person architectural firm and it’s just you providing architectural services, that’s great too. You’ll have more freedom to make it your own.

If you’re a team, you want to provide some background information on the architects involved in the process so as to convince the interested organization of your expertise and credibility. Here’s an idea of what to include:

  • Name and photo: to familiarize clients with you and your team
  • Role in the organization: so clients can have an idea of who they’ll be working with on what
  • Biography: include some information on your team, such as experience, education, and interests

Depending on how your organization is structured, you can make this page really stand out. If it’s just you—this is your chance to shine.

Previous clients

In industries such as architecture, previous work is an essential consideration for the client. Past projects can be turned into case studies for your portfolio and play an important role in creating winning architectural proposals. 

this image includes a blue header titles 'project portfolio' and six images that highlight past architecture projects. annotations highlight the importance of including high quality images in your architecture proposal.

Try and find similar projects from past work to really drive home that you’re the best architect for the job.

Payment details

This is another essential part of any architectural proposal. These aren’t finalized fees or total cost, nor is it a comprehensive pricing breakdown. It’s a general idea of expected costs in order for the client to consider how this works with their budget.

This image details the payment terms of the architecture project. Annotations talk about separating the payment information to ensure it's clear and clients understand what they're paying for.

This will be further developed in any formal agreement that parties enter into, but at this stage it’s just a general idea on what the client can expect to pay. 

How to Write an Architecture Proposal 

Now you know what goes into an architectural proposal, let’s take a look at some tips on pulling it all together.

1. Find out exactly what the client wants

Never lose sight of the fact you’re writing proposals with the intention of convincing a specific person or group that you’re the perfect solution to their architectural wants and needs. It’s in your best interests to understand what it is they’re looking for. 

If it’s a dream home you’ll want to provide different information than if it’s an office building. If they’re looking for luxury you’ll need a different approach than if they’re wanting uniformity. Aim to create a proposal that suits the project at hand.

2. Highlight what sets you apart 

Prospective clients will receive more than one proposal—this is a competition. Highlight what it is that sets you apart from the rest, and how your proposed plan is their best option.

3. Include a CTA in your proposal templates

You’ve written your proposal with a desired action in mind—you want the prospective clients to reach out and further enquire about your services. Make this easy for them.

Include guidance on next steps and include the relevant information to enable them.

Creating an Architectural Proposals is Simple with Bonsai 

If all this seems like a lot of work, there’s a simple and easy alternative available to you. Bonsai’s professional proposal template ensures you build from the ground up when creating your architectural proposal. Here’s how to get started:

  1. Sign up for free to Bonsai
  2. Find your required proposal template
  3. Edit to meet your needs

It’s quick and easy to create proposals using the proposal software, as well as find other related templates for contracts, invoices, and more with Bonsai’s platform. Join 250,000+ freelancers and SMBs by getting started on your proposal templates today. 

Architecture Professional Proposal Template FAQs

What should an architectural design proposal include?

These are the key aspects of an architectural proposal:

  1. Cover page
  2. Executive summary
  3. Company overview
  4. Project summary
  5. Team members
  6. Previous clients
  7. Payment details

The exact sections are up to you, but this is a good place to start.

How long should an architectural design proposal be?

There’s no exact word count, but you want to aim to provide enough detail without being boring. Make sure to include all the necessary info, but make sure you focus on delivering an engaging proposal too. Don’t be afraid to show your personality.

Frequently Asked Questions
Questions about this template.

How do you write an architecture proposal?

The easiest way to write your Architecture proposal is using Bonsai's free Architecture proposal template. This template allows you to easily outline the project essentials like timeline, milestones, team member information, previous references, payment details and a strong call to action.

What are the 5 design phases an architect uses to prepare a project?

The five phases of architecture, which are frequently used in the field, are defined by the American Institute of Architects (AIA) as follows: Schematic creation, design improvement, contract documentation, competitive bidding, and contract management. Bonsai makes this easier for you with free architecture proposal and contract templates.

What is the format of a proposal?

A proposal generally includes an introduction, brief explanation of the issue you aim to address, the solution you propose, and a conclusion including the costs and benefits. Make sure you don't miss any important elements by using Bonsai's free architecture proposal template. We help you seamlessly create the best proposal that sets you apart and gets you the job.