EVENT DESIGN PROPOSAL

Event Design Proposal

A proposal from Northwind Studio outlining the creative direction, decor, and production design for your event.

Engagement Overview

This proposal outlines the event design engagement Northwind Studio will run for Acme Co. It covers everything from initial mood-board and creative direction through vendor sourcing and on-site execution on event day.

Objectives

• Deliver a distinctive creative concept that fits the venue and audience.
• Coordinate seamless production across every vendor and design element.
• Keep execution on-brand from invitations through the guest experience.
• Ensure day-of runs smoothly with clear timelines and on-site oversight.

Scope of Work

The engagement runs across three phases. Each closes with a written deliverable and a review before the next begins.

What is included

• Design brief with mood-boards and creative direction
• Floor plan and lighting design tailored to the venue
• Vendor sourcing and production coordination
• On-site production management on event day

Not included: venue fee, catering, entertainment, event insurance, and tips or gratuities for vendor crews. New scope can be added in writing at any time.

Investment

The engagement is a fixed fee split across the three phases. Line items below map to the scope of work above and exclude any third-party vendor spend billed at cost.

Payment Schedule

Invoices are due within 15 days. Timeline is driven by the event date you provide on the acceptance page, with concept work starting immediately after signature.

Acceptance

To proceed, complete the fields below and sign. This proposal is valid for 30 days from the date on the cover.

PURCHASE ORDER NUMBER

EVENT DATE

VENUE