Spec Sheet Template | Interior Design

Coaching
Contract

Date: March 8th 2023

Between:

Coach:

First_name
Last_name
Acme LLC.

Client:

First_name
Last_name
Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.

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1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.

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2.DUTIES AND RESPONSIBILITIES.

- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.

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3. REPRESENTATIONS.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

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4. TERM AND TERMINATION

This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).

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3. INDEPENDENT CONTRACTOR.

The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.

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6. CONFIDENTIAL INFORMATION.

‍6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

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7. LIMITATION OF LIABILITY.

Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

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8. INDEMNITY.

‍8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

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9. GENERAL.

‍9.1 Assignment. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

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THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

Coach
‍
First_name
Last_name
Acme LLC.

Client

First_name
Last_name
Corporation Corp.

If you run a small interior design business, creating an interior design spec sheet template is essential to your workflow. A well-crafted spec sheet can help you streamline your design process, communicate your vision with clients and suppliers. That’s because it ensures that all parties involved clearly understand the project's requirements.

Whether you're just starting or looking to refine your current process, this guide will provide all the tools and insights you need to create an effective spec sheet template. We will discuss what it means and how it can boost your business. Since you would want to know everything, we won’t beat around the bush anymore. Let's get started.

What is an interior design spec sheet template?

An interior design spec sheet template is a document that outlines the specific details and requirements for a design project. It includes information about the materials, colors, dimensions, and specifications needed to bring the design to life.

Having a spec sheet in interior design is important because it helps ensure everyone involved in the project is on the same page. It serves as a reference guide for clients, contractors, and suppliers. This is why it is highly useful in the interior design industry.

As such, it makes it easier to communicate design ideas and expectations. It can also help prevent misunderstandings or mistakes that can arise when details are not clearly outlined. Since it is a written document, it allows for easy communication. With firms like Bonsai providing tailor-made templates for small businesses, even the emerging firms can operate effectively.

Using a spec sheet template can offer many benefits for small interior design businesses, including:

Improved efficiency: A well-designed template can save time by providing a standardized format that can be easily customized for each project.
Consistency: Using a consistent format for all projects can help maintain brand identity and ensure that all clients receive the same level of service and attention to detail.
Professionalism: A well-crafted spec sheet template can give clients and suppliers a sense of professionalism and expertise, which can help build trust and credibility.
Clarity: A spec sheet template can help ensure that everyone involved in the project understands the design requirements, which can reduce confusion and prevent mistakes.

Types of interior design spec sheet templates

Because templates can come in various forms, we need to outline which would be most useful for interior designers. As such, here's a brief overview of the different types of interior design spec sheet templates:

Mood Board

A mood board is a visual representation of the overall design concept for a project. It includes images, textures, colors, and other visual elements that help convey the desired look and feel of the space.

Material Board

A material board provides detailed information about the materials used in the design. It includes samples of fabrics, flooring, paint colors, and other finishes. It can also include information about cost, availability, and any special requirements for installation.

Furniture Schedule

A furniture schedule lists all the furniture items that will be used in the design. It includes dimensions, materials, and finishes. It can also include information about each item's supplier, cost, and delivery schedule.

Lighting Plan

A lighting plan outlines the placement and type of lighting fixtures used in the space. It can include information about the type of bulb, the wattage, and any special considerations, such as dimming capabilities or energy efficiency.

Flooring Plan

A flooring plan provides detailed information about the type of flooring used in the space. It includes materials, colors, and patterns. It can also include information about the installation process and any special requirements or considerations.

Wall Finish Schedule

A wall finish schedule provides information about the type of finish that will be used on the walls. It includes paint colors, wallpaper patterns, and other decorative elements. It can also include information about special techniques, such as faux finishes or stenciling.

Window Treatment Plan

A window treatment plan outlines the type of window treatments used in the space. It can include curtains, blinds, or shades. It can include information about the materials, colors, patterns, and any special considerations, such as light filtering or privacy needs.

Elements of an interior design spec sheet template

Before you start, here's a brief overview of each element that could be included in a spec sheet template. You need to know these because they will help you craft your own templates, as we will discuss it later on. Bonsai can have it done for you automatically regardless if you plan on using it. Let’s discuss the elements.

Layout

The layout section of a spec sheet template includes information about the floor plan and how the space will be organized. It can include details such as the location of doors, windows, and walls, and the placement of furniture and other elements.

Color Scheme

The color scheme section outlines the colors used in the design, including paint colors, fabrics, and other decorative elements. It can include color swatches or samples and information about how the colors will be used in the space.

Materials

The materials section lists the materials used in the design, including flooring, wall finishes, and other decorative elements. It can include samples or swatches, as well as information about cost, availability, and any special requirements for installation.

Measurements

The measurements section provides detailed information about the space's dimensions and the furniture's size, and other elements that will be used in the design. It can include floor plans, elevations, and other technical drawings that show how the space will be configured.

Budget

The budget section outlines the project's total cost and provides a breakdown of expenses for each design element. It can include information about labor costs, materials, and any other expenses associated with the project.

Timeline

The timeline section provides a schedule for the project, including the start and end dates, as well as deadlines for each phase of the project. It can also include information about special considerations or requirements, such as permits or inspections.

Client Information

The client information section includes details about the client, such as their name, contact information, and any special requests or preferences they may have for the design.

How to create an interior design spec sheet template

If you want to create your own spec sheet template for interior design, then you can follow these steps.

Step-by-Step Guide

Determine the elements that will be included in the template based on the project's specific needs.
Choose a design software or tool that will allow you to create a professional-looking template.
Create a basic layout for the template, including sections for each element that will be included.
Add placeholder text and images to the template to visually represent the final design.
Customize the template to include the specific colors, fonts, and branding for the project or business.
Review and test the template to ensure it is functional and easy to use.
Make any necessary template adjustments or revisions based on user or client feedback.
Save the template and make it easily accessible to all team members and stakeholders involved in the project.

Best Practices

Keep the design simple and easy to navigate to ensure all necessary information can be easily found. That’s because it is vital that your client has all the information needed to make proper informed decisions.
Use a consistent color scheme and branding to create a professional and cohesive look. This is because you project your branding in your templates.
Include clear and concise instructions or guidelines for using the template to ensure that everyone involved in the project understands how to use it effectively.
Regularly review and update the template to ensure that it stays current and relevant to the needs of the project. This is important because it helps point out mistakes you might have initially missed.

Tips and Tricks

Use high-quality images and graphics to create a visually appealing template that accurately represents the final design.
Consider using templates from other designers as inspiration and adapting them to fit your specific needs.
Use customizable templates that can be easily modified to fit the needs of each project.

Common Mistakes to Avoid

Overcomplicating the design or including unnecessary elements that may confuse or overwhelm users.
Failing to label or organize each section of the template clearly makes it difficult to find the necessary information.
Neglecting to thoroughly review and test the template before using it in a project.

Using an interior design spec sheet template for a project

Here's an overview of how spec sheet templates can be used throughout the various phases of a project:

Pre-Construction Phase

During the pre-construction phase, spec sheet templates can be used to help organize and plan the design elements of a project. This includes gathering information on client preferences, creating design concepts, and developing a detailed project plan.

Spec sheet templates can document all of this information, including measurements, materials, and budget requirements. This can help ensure that everyone involved in the project understands the design requirements and expectations before construction begins.

Construction Phase

During the construction phase, pec sheet templates can be used to track progress and ensure that the project is on track. This includes tracking budget expenses, ensuring that materials are used correctly, and monitoring the timeline to meet deadlines.

Spec sheet templates can also be used to document any changes or revisions to the design that may arise during construction, ensuring that everyone involved in the project is aware of any changes.

Post-Construction Phase

After the project is complete, spec sheet templates can be used to document the final results and ensure that all necessary information is documented for future reference. This includes documenting all of the materials and finishes used in the project and any specific instructions for maintenance or upkeep.

Spec sheet templates can also be used to create a project portfolio, which can be used to showcase the design work to potential clients or customers.

Benefits of using interior design spec sheet templates for clients

Here are some benefits of using an interior design spec sheet template for clients:

Helps clients visualize the final outcome

Spec sheet templates can help clients visualize a project's final outcome. They provide a clear and concise overview of the design elements, including colors, materials, and finishes.

This can help clients understand how all the individual design elements will come together to create a cohesive and aesthetically pleasing design.

Increases transparency in communication

Spec sheet templates can help to increase transparency in communication between designers and clients. They provide a detailed overview of the design elements, which can help to prevent misunderstandings and miscommunications.

Clients can easily review the template and provide feedback, which can be incorporated into the final design.

Streamlines the decision-making process

Spec sheet templates can help to streamline the decision-making process for clients. They provide a clear and concise overview of the design elements, which can help clients to make informed decisions about the design.

This can help to speed up the design process and ensure that the final design meets the client's expectations.

Tips for customizing an interior design spec sheet template

Here are some tips for customizing a spec sheet template:

Adding your logo and branding

Adding your logo and branding to a spec sheet template can help to create a professional and cohesive look for your business. This can help to increase brand recognition and make your business more memorable to clients. Consider adding your logo to the top of the template or incorporating your brand colors throughout the design.

Customizing the layout

Customizing a spec sheet template's layout can help create a design tailored to your specific needs. Consider rearranging the template elements to suit how you work better or adding additional sections to the template to include information important to your design process.

Incorporating your design style

Incorporating your design style into the spec sheet template can help to create a template that reflects your unique aesthetic. Consider using fonts, colors, and graphics that are consistent with your brand and design style. This can help to create a cohesive look for your business and make your spec sheet templates more recognizable to clients.

Common questions about design sheet spec templates

Here are the answers to some common questions about spec sheet templates:

How do I create an interior design spec sheet template?

To create a spec sheet template, start by determining what information you want to include in the template. You can use a design software program to create a layout and add design elements, such as images and graphics. Once you have created the template, you can customize it to fit the needs of each project.

How do I use an interior design spec sheet template?

To use a spec sheet template, start by filling in the relevant information for the project. Review the template with the client to ensure they understand the design concepts and provide feedback as needed. The spec sheet can be used as a reference throughout the project to ensure that the final design meets the client's expectations.

How does an interior design spec sheet benefit the client?

A spec sheet can benefit the client in several ways. It helps them visualize the project's final outcome, increases transparency in communication with the designer, and streamlines the decision-making process. Clients can make informed decisions about the design using a spec sheet and ensure that the final outcome meets their expectations.

Conclusion

Using a spec sheet template can provide numerous benefits for both designers and clients. Including essential design elements, such as layout, color scheme, materials, measurements, budget, timeline, and client information, a spec sheet can help streamline the design process, increase transparency in communication, and ensure that the final outcome meets the client's expectations.

Customizing the template to fit the needs of your business and specific projects is crucial to creating a successful template. Incorporating your branding and design style can help to create a professional and cohesive look for your business. Additionally, organizing and laying out the template clearly and concisely can improve the efficiency of your design process and enhance communication with clients.

In summary, incorporating an interior design spec sheet template into your design process can benefit your business and clients, and creating a customized and effective template can help ensure a successful outcome for every project.

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