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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Sample Freelance Proposal Letter

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

As a first-time freelancer, do you know how to write a proposal? The thing is that the freelance offer letters are essential to a successful freelancing career. Some of your clients will not hire you until they get the chance to evaluate your proposal. The proposal is like a promise that you make to the client. It offers the client an opportunity to see what you can deliver. But, a poorly written proposal will not do much good to your cause.

Keep in mind that the client relies on the information contained in the freelance offer letter to know more about your skills and your expertise. They’ve never worked with you before, and so, you need to assure them that you can deliver as expected. Whether you’re a newbie in the freelance business or a guru in the field, a well-written freelance offer letter goes a long way to convince the client that you are the right fit for the job. Of course, you’re not going to exaggerate your capabilities, but by presenting them correctly, your client gets a hint of the kind of services you offer. As such, they may hire you to see if you can help them accomplish their business goals.

If you’re writing a freelance offer letter for the first time, you might find it challenging. Like, how do you bring all that information together to make the client understand your expertise? Considering that the client will be receiving several proposals for the same job, you might find it daunting to create a freelance offer letter from scratch. That’s why you may need to work with a sample freelance proposal letter. Even so, not all samples capture the information that’s required in the freelance offer letter.

Therefore, it’s important to check the best sample freelance proposal letter to learn how to structure yours properly. What can you learn about proposal structure from the sample freelance proposal letter? A good structure does the following:

  • It gives the letter a simple layout - you don’t want a complicated format that you’d waste time trying to understand. So if you think the sample freelance proposal letter will give you a hard time, take time to choose a simple one.
  • It makes the letter easy to read - a client won’t have all the time to read through the proposal. As such, the offer letter should easy to read. Go for a sample freelance proposal letter with a simple flow, and it’s easier to understand.

1. Be ready with different sample freelance proposal letters

First, it’s important to understand one thing; your freelance offer letters will change from time to time depending on the client and the kind of work you’re doing. However, one thing that never changes is its structure. In freelancing world, time is of the essence. Having a pre-determined structure ensures that you save time and deliver when clients expect you to. A good structure is the most potent weapon you can use to capture the client’s attention. A well structured proposal is concise and clear, as you will see from the sample freelance proposal letter.

While you may want the client to get your proposal before the rest, quality matters, most clients will ignore proposals that don’t address their specific needs. It would be best if you had several sample freelance proposal letter PDFs so that you have a different one each time you’re applying for a different job. The good thing is that we’ve got several samples online, and you can always get one that’s meant for the given project. Therefore, take your time and choose the best out of what’s available online.

2. Featured samples of the freelance proposal letter

A well structured freelancing proposal should have samples of the work you have done for other clients in the past. Your current clients will not ask for a sample since they already know the quality of work you’re capable of delivering. Clients take a massive interest in a freelancer’s previous work. They have nowhere else to look except the freelancer’s samples. Therefore, never underplay the importance of samples. Never assume that your proposal is topnotch if you fail to include a few excellent samples in its structure.

Most freelancers make a mistake of talking so much about their skills but forget to highlight past work. Usually, clients prefer hiring freelancers who have completed similar projects before. Therefore, adding work samples to your proposal is a bonus for you. Even so, be honest. Don’t include fake samples, as this will work against your progress in the freelance business. Some clients may want to contact your previous employers just to confirm that you’ve actually performed the tasks mentioned in the proposal. As such, only mention jobs that you’ve actually completed before that are relevant to the one you’re applying for. In case you don’t have past work experience, juts highlight your skills. Some clients like working with freshers if they’re impressed with your profile.

3. Proof of experience in your sample freelance proposal letter

To most clients, a freelancer’s proposal is like a CV. A properly structured CV shows experience. Similarly, a properly structured proposal should also indicate the freelancer’s experience. Experience here refers to the number of years (or period of time) a freelancer has worked. Experience also refers to the type of work you have done. Most clients want to know that they are hiring freelancers who know what they are doing. They need assurances and guarantees that the person they are hiring has the right skills and qualifications.

While attaching samples to your proposal can help highlight your expertise to the client, you still have to prove your experience in the sample freelance proposal letter. You could share links to previous work or the recommendations given by past clients. In that way, the client will be confident that you’re the perfect fit for the job. Also, share a link to your portfolio and reviews given by different clients.

4. Lists previous projects in your sample freelance proposal letter

A well structured freelance offer letter also talks about the projects the freelancer has handled. The actual number of projects is important to the clients too. At times, this piece of information is the difference maker. It determines whether you clinch the contract or not. For example, a person who has handled a handful of projects is less likely to be considered by a client who needs a freelancer with tens or, possibly, hundreds of projects. Once more, study the sample freelance proposal letter for guidance on how to include the list of projects you have done in the past.

5. Professionalism and warmth in your sample freelance proposal letter

A well structured freelance proposal, as you will notice in the sample freelance proposal letter, is professional and friendly. Striking the balance between the two is a major challenge for many freelancers. For the most part, freelancers will choose either professionalism or friendliness but not both. In fact, most freelancers will tell you to be professional all the time. There is nothing wrong in telling the freelancing clients that you have checked their website, LinkedIn profiles, and other social media profiles too to learn more about them.

Therefore, it pays to study the freelance proposal letter closely if you want to land your dream contract or client. As you will notice in the sample freelance proposal letter, the experience a freelancer has matters a lot to any new client. For this reason, it’s important to structure the proposal letter well so that it brings out your strengths properly. A well-structured letter or proposal is a marketing tool through which you advertise your strengths while avoiding mentioning weaknesses that would make the client to consider you unqualified for the project.

Frequently Asked Questions

Questions about this template.

How do I write a freelance proposal?

To write a formal proposal for a new job, write down the problem you'll solve, include a cover letter to introduce yourself, write down a table of contents, estimate of price, and detailed description of the scope of work. You could also edit one of Bonsai's free proposal templates.

How do you write a freelance proposal email?

To write a solid proposal email, introduce yourself, state your strengths/expertise, be specific with what you will do, and pay close attention to your client's needs.

What is proposal in freelancer with example?

Reference Bonsai's free proposal template. You can use our template as an example to customize it specifically for your job. Be sure to breakdown exactly why you are the one to hire for the freelance job.