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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Exhibition Proposal Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Exhibition Proposal Template
Use this exhibition proposal now for free

The fundamental elements of an exhibition proposal

To get your art in front of more people, you need to impress a gallery owner with a successful exhibition proposal. Gallery owners have many options for exhibitions, so your submission should stand out among other artists. Writing proposals that both get their attention and highlight your creativity can help you highlight the value of your exhibit theme or concept. 

Note: Ready to create your first art exhibition proposal? Download the Bonsai template today. 

After the completion of a body of work, the exhibition is done. This is a way that an art-loving audience gets to know about the artist and the artist’s collection.  

Your exhibition proposal template should outline the most important aspects of your project. For example

  • The inspiration behind its creation
  • The subject 
  • The materials 
  • The size dimensions of your artwork

Your proposal should stand out and make a compelling argument. Some curators take a whole day to look at proposals every few months, so your work must grab their attention quickly! 

How to write an exhibition proposal form

When it comes to writing and submitting a winning proposal, you should first understand the museum or gallery's submission requirements and deadlines. Using a proposal template can help you document important information in a professional and organized manner. 

Whether a gallery of images, a sculpture collection, or something else, appealing to a curator is vital for securing exhibitions.

Research community spaces for the exhibition first

Having clear options in front of you will help you refine your process for submissions, so get an idea of the places in your community accepting submissions. There are many traditional and alternative spaces available today. Traditional gallery spaces, for example, might use a curator to select exhibitions. 

Alternative spaces might be more focused on giving a voice to marginalized or underrepresented voices, which are good fits for emerging freelance artists or students. 

Coffee shops, music venues, and more are examples where an artist can represent their style and impact the public with less competition involved. For example, Cleveland Public Art has many opportunities for artists of all kinds to get their artwork featured beyond just gallery settings. 

Go one step further by building a relationship with these galleries and program managers. From attending events to reaching out over email, it's best if the curators and other parties involved have heard of you before you make your first formal submission. This is also your chance to confirm that the exhibition requests and date details on their website are accurate. Too many proposals get denied due to not following instructions, which is an easily avoidable mistake.

How to write an art proposal for exhibition

To start with, it is essential to focus your attention on what is important to the gallery and what your work can do for them. Once this is done, you should start drafting your artist brief and proposal. If you feel stuck on getting started, research art exhibition proposal samples to get inspired.

Although each gallery owner might ask for slightly different information, it's best to cover all your bases. In general submissions, you should include the following information:

  • Details about the artist or person responsible for creating the work in question
  • Anywhere else these pieces or the artist has been represented or accepted
  • The techniques used in the body of work
  • Names of anyone who has completed a review of the work or collection
  • Examples of the media and explanations about the mediums used
  • An artist statement about the inspiration for the work itself
  • Special installation needs/support required for the art

Creating an exhibition proposal sample with Bonsai 

Although there's a lot to include in your submission when you're interested in getting your art featured, you don't have to start from scratch. Using a standard template will make it easier to record the most important elements without worrying about missing anything. 

Further, you'll be able to submit a professional-looking format that makes it easier for the recipient to evaluate.

Work through the template one step at a time to document all the most important information. You'll save yourself time formatting or creating these documents while increasing your chances of getting your artwork exhibited.

Create your custom exhibition proposal template with read receipt notifications, estimates, and e-approval now!

How to evaluate gallery requirements before you submit

Each museum or curated space owner might evaluate exhibitions differently. As such, read through any specific requirements. Once you've created your proposal template, use that as your base for submitting to a gallery owner by supplementing any additional information required by that location. For example, some museums might say, "the following criteria must be addressed." 

Others might ask for more contemporary approaches like a video submission. Make sure that your proposal matches their list before you submit it.

Other things to watch out for with proposals:

  • Whether a curatorial statement must be included
  • Whether an organization-specific exhibition proposal form must be submitted in addition to your template proposal
  • If only certain kinds of art are accepted, such as group exhibitions or visual arts
  • Whether there are only some times of year exhibition proposals are reviewed

Now that you're ready to submit, have someone else look the exhibition proposal template PD over to confirm that you haven't made any mistakes and the language reads clearly. As the Cue Art Foundation shares, uncomplicated language in your art proposal is best. 

How to follow up with your exhibition proposal

Follow up with your galleries after a reasonable period, such as a month. If the curator or owner responded and gave you a timeline they'd need for a review period, note that on your calendar as a reminder to circle back.

You might follow up by simply saying, "I wanted to check back in regarding the status of the proposal sent in on (Insert date here.) If you need any further information from me, please let me know. I look forward to hearing from you."

Exhibition proposal template FAQs

1. Do I need to include preferred dates?  

If you have specific goals for when your art would be featured, share this in your proposal as well. Another reason to include dates is if you're submitting for rolling submissions but would like your art to appear in a certain month or season. While including these requests doesn't guarantee it will be honored, it's much easier to ask to see if your wishes can be accommodated.

2. What other templates and documents might I need after I submit?

In the best-case scenario, a curator will select your art. If this is a paid gallery opportunity or your work will be available for sale, you'll want to have an event invoice template, artist contract, or artist invoice template at the ready. Having these templates prepared in the same style as your accepted exhibition proposal highlights your professionalism.

Frequently Asked Questions

Questions about this template.