Project communication plan template

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Project communication plan template
Project communication plan template

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Date: March 8th 2023


Between:

Coach:

First_name
Last_name
Acme LLC.
Client:

First_name
Last_name
Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.

1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.

2.DUTIES AND RESPONSIBILITIES.

- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.

3. REPRESENTATIONS.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

4. TERM AND TERMINATION

This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).

3. INDEPENDENT CONTRACTOR.

The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.

6. CONFIDENTIAL INFORMATION.

6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

7. LIMITATION OF LIABILITY.

Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

8. INDEMNITY.

8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

9. GENERAL.

9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

Coach

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.
Table of contents

An effective Project Communication Plan Template is a key tool that facilitates successful collaborative work. Some of the quick picks in this list include the Agile project communication plan template, which concerns adaptability; the project communication log template, which is a record of all communication; and the construction project communication plan template, which focuses on communication for a specific industry. Setting out in a clear, concise communication plan your strategies for communication will ensure the successful communication of all matters relating to the project.

Understanding the importance of a project communication plan

A project communication plan is an integral part of any project management framework. It gives a guideline on timing and the modality of communication among the project stakeholders. This is subjected to a project communication strategy stating the communication channels, frequency, and format. Some variables, for example, a construction project or an agile project, would need some changes to be effected in the plan, but the basic tenets remain the same.

Some of the tools that form part of a successfully completed communication management plan include the project communication log template, project communication flow chart template, and change management communications plan template. These tools facilitate the communication to be accomplished in a manner that allows for the adequate amount of information related to the project to reach all relevant professionals.

Role of communication in project management

Source

It is important in proper implementation of tasks and better coordination among project teams. This includes the creation of a project communication flow chart template, visualization by means of templates for project communication flowcharts, and project communication log templates for effective monitoring and control in projects.

Moreover, this step includes deciding on an effective communication strategy, building a project stakeholder communication plan template, and constructing a change management communications plan template. All these are tools to ensure openness and directness of the lines of communication between the team members and, as a consequence, the successful completion of problem-solving and decision-making activities.

In other words, successful project management requires the communication plan to be strong and the actual implementation of the chosen communication techniques to be agile and adaptive.

Impact of effective communication on project success

Communication facilities are important in ensuring success in the whole process of the project. This can be upheld by using aids like a project communication plan template, project communication log template, or a communication management plan to maintain good communication. The availability of these facilities ensures smooth information flow to all stakeholders and keeps them up-to-date on the progress and changes in the project.

Among these are the template for the communication plan of a construction project, the project communication strategy template, and the template for the project communication plan for stakeholders, which brings coherency and minimizes misunderstanding that may threaten the project.

Further, practices including an agile project communication plan and a change management communications plan template, and the developed communication strategies, further make the communication plan responsive to dynamic project needs. Effective communication, therefore, underlies successful project execution.

Key elements of a project communication plan

Source

A project communication plan is your roadmap for how info gets swapped during a project. It’s got a template that’s key for spelling out who does what, the kind of chit-chat needed, how often, and who gets the memo. Another biggie is the log template that keeps tabs on all the talk and its effects. And don’t forget, a top-notch communication management plan lays down the law on how to pass messages with procedures and methods.

Stakeholder analysis

Stakeholder analysis? It’s a must in your communication plan template. It’s like taking a magnifying glass to the folks and groups who have a stake in your project, figuring out their sway, and how to keep them in the loop. You’ll be using tools like the stakeholder communication plan template and the log template.

The goal is to whip up a killer communication management plan and a crystal-clear communication strategy. This is what keeps the convo flowing during the project’s life, making sure stakeholders are in the know, and any switch-ups are shared stat.

Communication objectives

Project management is all about strong communication game plans. A detailed communication plan template helps you lay out a systematic way to keep everyone talking. You might use a log template to track the chatter or a flow chart template for the big picture.

You’ve got tools like the construction project template or the agile plan that cater to specific project vibes. Plus, a solid stakeholder communication plan template makes sure you’re chatting effectively with all the players, leading to smoother project management.

Communication Methods

Running a successful project hinges on top-notch communication. You can nail this with tools like the project communication plan template, management plan, and log template. They give you a playbook for sharing important project deets with all the stakeholders.

Then you’ve got the strategy template, construction project template, and stakeholder plan template that make sure updates on the project’s progress are timely. These tools, mixed with clear communication strategies, are what make project management a win.

The agile plan, flow chart template, and change management plan template are key players in driving efficient and effective communication across teams and stakeholders. Clear and concise project talks are what lead to project success.

Frequency of Communication

A solid communication plan is a cornerstone of managing a project like a pro. The communication plan template, log template, and management plan are there to make sure the project team’s talking right.

Other tools like the flow chart template, construction project template, and strategy template streamline the communication process. This makes it a breeze for the team to get the scoop on the project’s progress.

And let’s not overlook tools like the stakeholder communication plan template, management log template, agile plan, and change management plan template. They’re your guides to clear and concise team talk, which is key to nailing the project’s goals.

Roles and Responsibilities

Project communication is a big deal in project management. A beefy communication plan template lays out the game plan for sharing project info. It usually includes stuff like the log template, construction project template, and strategies for messaging that hits the mark.

Depending on what your project’s all about, you might use different tools like the management plan, flow chart template, stakeholder plan template, or the agile plan for the best results.

The change management plan template’s job is to keep project communications on point, timely, and targeted. Mix a communication plan with a solid project management log template, and you’ve got yourself a guarantee of effective communication at every project stage

Steps to Create a Project Communication Plan

To have a good project communication plan, one should use the template of a project communication plan because it makes one able to structure the plan effectively. To document all the communication, one should use the project communication log template, which goes a long way in recording every discussion to refer back to later. All these resources are going to be used by a person with a good understanding about communication strategies and principles of good communication.

It should also contain a section on a plan communication flow chart template that graphically will explain who should communicate with whom and about what. This is most useful in the context of larger, more complex projects such as in a construction project communication plan template. The plan should also take into consideration changes: for example, an agile project communication plan or a change management communications plan template would allow more flexible modes of communication based on project requirements.

Stakeholder Identification and Their Communication Needs

Communication is one of the most important areas within project management that can't be ignored. Correctly, identification of stakeholders and their needs in communication is the very base that goes toward building an effective communication plan. These deal with decisions about when and how to use the various communication processes and strategies, but more importantly, they involve coming up with a project communication log template.

Here, the main tools will include the template of the project stakeholder communication plan, the project communication plan template, and the project communication flow chart template. These aids ensure that project communications and information tracking are efficient and allow agile project communication and change management.

Therefore, understanding what everyone needs out of them will create a communication strategy and make timely and effective communication in the project sphere.

Specifying Communication Objectives

The communication plan's main objective is to describe the approaches to be utilized in the project in terms of communication that will result in effective communication among all project stakeholders. Others are the project communication plan template, project communication log template, and the communication management plan.

More specific tools, such as the project communication flow chart template and the construction project communication plan template, can be used to visualize and plot project communications in more specific terms, such as in a construction project.

The template of the project stakeholder communication plan ensures smooth communication among varied stakeholders, while the modal agile project communication plan caters to modal Agile project management methodologies.

Communication Channel Selection

One of the key success elements in the management of a project is the proper selection of a communication channel. A project communication plan template may help map how important information can be channeled to all stakeholders. This may need tools like keeping a log for a project communication template to help in tracking communication activities or a flow chart for communication in the demonstration of processes.

There is also the element of ensuring that there is proper communication, using a construction project communication plan template or an agile project communication plan. The two take note of given frameworks and make use of communication strategies in a bid to standardize project communications. In that regard, a proper communication plan can make a great difference in the success of a project.

Setting the Communication Schedule

A project communication plan template should outline the schedule for communication, that is, the frequency and methods of exchange on a daily, weekly, or need basis. A project communication flow chart template can be used to develop this timetable in a manner that presents the communication plan in a clear way.

Also importantly featured in a project communication log template is a communication management plan, which can be helpful for keeping track of all the correspondences in a very convenient way when doing large works. This is plenty in the construction project communication plan template.

The project stakeholder communication plan template is essential when sending a message effectively or engaging key stakeholders in the process of coming up with a solid communication strategy. It is very crucial in being used to maintain transparency and manage expectations at the time that the project is being undertaken.

Assigning Communication Responsibilities

An effective communication plan lays the blueprint for any successful venture in business. This might be realizable engagement through diverse strategies such as a project communication plan template, a project communication log template, or a communication management plan. The methodology provides a platform for everybody to be adequately informed, engaged, and motivated.

Specific templates such as the construction project communication plan template, project communication strategy template, and project stakeholder communication plan template ensure effective interaction between the respective domains. This ensures priorities, schedules of meetings, and documentation of key decisions.

This is where the agile project communication plan template and the change management communication plan template come in, along with ways of adjusting themselves to the effective communication flow in crisis time other than that planned. Hence, a strong communication strategy is required to ensure a smooth project communication process.

Best Practices for Implementing a Project Communication Plan

Source

Implementing an effective project communication plan requires some savvy moves. Let’s break it down:

1. Start with a Solid Template

Your secret weapon? The project communication plan template. It’s like the blueprint for your communication strategy. Use it to map out who’s doing what, which stakeholders are in the mix, and who’s got the baton for each type of communication. And hey, don’t forget the project communication flow chart template—it’s your GPS for clear communication steps.

2. Clarity and Consistency Rule

Picture this: You’re building a bridge. You want it sturdy and straight, right? Same goes for your communication plan. The project communication plan template, log template, and management plan—they’re your tools for keeping things crystal clear. And that flow chart template? It’s like drawing the lines on the road so everyone knows where to drive.

For industry-specific vibes, grab the construction project template or the agile plan. And that stakeholder communication plan template? It’s your compass—keeps everyone on the same path. Effective communication is the secret sauce for project success.

3. Change Management

Change management is a makeover for your communication strategy. The change management communications plan template ensures your communication threads stay consistent, timely, and tailored. Flexibility is key, so let that plan adapt like a chameleon.

4. Feedback and Open Chats

Feedback time! Encourage it like a cheerleader. The project communication plan template and log template? They’re your conversation starters. Draft that management plan and snag the stakeholder communication plan template. It’s like setting up a cozy coffee chat—everyone’s comfy and ready to talk shop.

And those visual aids? The flow chart template and construction project template—they’re your PowerPoint slides for the team meeting. Keep the convo flowing, and remember: openness to change is your secret weapon.

5. Regular Checkups

Your communication plan isn’t a one-hit wonder. It’s a living, breathing document. Regular checkups are a must. Stick to the project communication plan template, stakeholder communication plan template, or construction project template. Make sure your strategies are doing their job. Tweak if needed—like adjusting the sails on a ship.

And those log templates? They’re your memory banks. An updated communication strategy? It’s like a fresh coat of paint—keeps things looking sharp. So, review, adapt, and keep those lines of communication wide open.

Using Project Management Tools for Communication Planning

Effective communication is crucial in project management. One way of ensuring this is by using a project communication plan template, which outlines the strategy and framework for sharing information among team members. Apart from the main plan, a project communication log template can also be used to keep track of the discussions and decisions made throughout the project.

For a visual representation of the sequence and hierarchy of communication within a project team, a project communication flow chart template can be utilized. Other templates like the construction project communication plan template or agile project communication plan might be more suited for specific project types. While communication strategies vary, the goal remains to facilitate effective communication and streamline project communications.

Benefits of Using Project Management Tools

Using project management tools can provide numerous benefits, especially in improving project communications. These tools often come with a project communication plan template and a project communication log template which help in outlining communication strategies and accurately tracking all project-related communications.

They also facilitate the creation of an effective communication strategy using tools like a project communication flow chart template and a project stakeholder communication plan template, ensuring that all key stakeholders are kept informed.

Additionally, tools like an agile project communication plan or a change management communications plan template cater to specific project management methodologies, guaranteeing robust and efficient communication regardless of the methodologies employed.

Examples of Project Management Tools: Bonsai, Trello, Asana, and Slack

Project Management Tools like Bonsai, Trello, Asana, and Slack are designed to help in creating a seamless communication strategy for any project. They assist in developing the project communication plan template, maintaining a project communication log template, and designing an effective communication plan. The built-in features allow for agile project communication, ensuring every team member is kept abreast with the changes and progress.

Link to Resourcing

Bonsai's project management tools excel in enabling seamless communication. They provide a centralized hub for team interactions, ensuring clear and consistent messaging. This fosters collaboration, streamlines workflow, and minimizes misunderstandings, making Bonsai an essential tool for maintaining harmony and efficiency in project execution.

These tools also facilitate the creation of the project communication flow chart template, stakeholder communication plan, and a change management communication plan template. Specifically catering to special niches, tools like Trello and Asana also have specialized features for construction project communication plan templates.

Incorporating the use of these tools in your project management approach not only improves project communications but also aligns with the communication strategies for better overall results.

Common Mistakes to Avoid When Creating a Project Communication Plan

In being cautious of developing a project communication plan, some errors often occur. The first error most project managers do is blindly using a project communication plan template. This may save time but does not represent the project details. Therefore, customization is the key. Lack of employment of a project communication log template on your own may result in the misplacement of essential information. Failure to include a project communication plan may result in uncontrolled or misleading communication. One may also mess up by failure to include a project communication flow chart template that is well designed and ultimately cause confusion on roles and responsibilities in the communication process. The final error involves the ignorance of effective communication strategy to engage all project entities and hence poor communication.

Overlooking Stakeholder Input

Ignoring the input of stakeholders is the recipe for a failed project and hence failure. Personalization of the project communication plan template, project communication strategy template, or construction project communication plan template without stakeholders' perspective may mean overlooking crucial insights. These templates must include a project communication log template to showcase a log of stakeholder feedback collected at regular intervals. This means that it is important to use a communication management plan template, which focuses on effective communication through communication strategies and project communications. Communication in an Agile Project Communication Plan, or a Change Management Communications Plan Template, can be used to realize communication that is flexible and adaptable.

Ignoring the Importance of Regular Updates

One critical mistake that should be avoided in project management is ignoring the importance of a project communication plan or a project communication log template to maintain regular communication. If the project communications lag, the team might miss crucial changes and updates, thereby affecting the workflow. Effective communication goes a notch higher by utilizing a communication management plan or a project stakeholder communication plan template. Further, methods like an agile project communication plan or a project communication flow chart template also help in the structural spread of updates. For a construction or expansive project, the incorporation of a construction project communication plan template or a change management communications plan template can help in managing structured communication strategies. Not being receptive to these updates can lead to major project hiccups and misunderstandings.

Not Adapting the Plan as the Project Evolves

Not revising your project plan as the project changes ranks high in the list of many other project management mistakes. A lot of factors can alter during a project's life cycle, from your timings to resources, which directly influence your project communication plan template and communication management plan. Ignoring a developing situation and not updating your construction project communication plan template, agile project communication plan, or project stakeholder communication plan template can lead to miscommunication and unmet expectations, not to mention poor project control. Therefore, it is key to revisit and make changes to your communication plan, strategies, and project communications for effective communication.

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Project communication plan template

First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.