You put a lot of time and effort into making every window tinting job perfect, however, when it's time to request payment for your professional services, you may find yourself confused about what information you should include in your invoices. While you may be tempted to quickly draft a simple invoice and go on with your day, it's important to pay close attention to details as this can make a huge difference in getting you paid on time.
An easy way to ensure your invoices always cover the necessary information is to create a window tint invoice template. By making sure all the vital elements are included, you can easily fill in the job specifics and send professional invoices consistently. Let's go over the details you can't miss.
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Essential Elements of a Window Tinting Invoice Template
When you create your window tinting invoice template, remember all the details of the service must be covered in a way that is simple and easy to understand for your customer. However, this is an official document, so all the business-related information should be in place to keep your accounting records well organized.
For perfect invoices every time, make sure to include the following essential elements when you generate your invoice template.
Start with your full name (or window tinting company name if it's registered differently), phone number, street address, website and email address. You also want to mention the services you specialize in such as commercial/residential tinting, vinyl wraps, ceramic window tint, car window tinting, etc.
For more personalized invoices, add your company logo, registered trademarks and any industry-related branding elements to make your invoices easily recognizable for your clients.
Next, add a section for your client's full name (or corporation name) and their contact information such as phone number, billing address and email address if you send invoices via email. If you have a database for recurrent clients, add their ID or reference number to make it easier to track their payments.
Invoice Number and Date
Make sure to assign a unique invoice number to all of your invoices to help you keep your paperwork organized. This will also make it easier for your clients to refer back to the invoice in case of clarifications or a warranty claim. Additionally, include the invoice date (when it was sent out, not created), which will be used to determine the payment due date and apply the corresponding late fees.
This section of your invoice template must have enough room for an itemized list of the charges and a short description of the window tinting service provided. Include separate lines to specify each service (amount of vehicles or windows tinted, extra materials used, etc...), the unit price and its total cost.
You may also specify details of the vehicle tinted (brand, color, type etc...) or the address of the house or building you are providing the window tinting service at. i.e. metalized window tint
When providing the total amount due, make sure to have at least three separate lines to specify the costs of service before taxes (subtotal), then add any applicable taxes and then the final amount to pay. You can also use this section to include any discount you may have offered to a recurring client, referrals, high volume work, etc.
To highlight its value, make sure to subtract the discount amount from the subtotal (before adding the taxes), providing a short description so your customers know they are getting a great deal for your professional window tinting services.
Include all of your accepted payment methods such as debit/credit cards, cash, checks, ACH transfers or online payments. Don't forget to add the corresponding bank account numbers, mailing address, and even links to pay online which will make the process as easy and mobile-friendly as possible.
You also want to remind your customer about the invoice due date, applicable late fees, partial payments or any payment arrangements available, as well as incentives for early payments. Be as clear and specific as possible to avoid misunderstandings and encourage prompt payments.
Leave a small section at the end of your window tinting invoice template to leave a personal note or a message to thank your customers for their business. A simple addition like this won't take much of your time and it's a great way to show your professionalism and appreciation, which can easily lead to more work or good reviews.
You can also include any warranty information, refund process and request referrals or feedback to help you improve your company.
Use Our Free Window Tint Invoice Template
If you don't want to spend hours behind the desk creating your own invoice template, simply download Bonsai's free window tint invoice template. You can fully customize every aspect of it to fit your needs and easily fill it in with the job-specific information to seamlessly print and send professional invoices every time.
But we have more than just the perfect invoice template for you. Using Bonsai's invoicing software you can automatically apply late fees, send payment reminders, receive partial payments and even get read receipts to make sure your customers never miss an invoice. Start now, we have endless tools to take your business to the next level.