Invoicing can be a time consuming task, but doing it properly is vital to keeping a good cash flow and a trusting relationship with your clients. As the owner of a tire shop or an auto repair business you must provide your clients with a professional document to clearly detail the charges and help you get paid faster. But you don't always have time to sit down and write a perfect invoice after each auto repair service.
This is why having a tire shop/auto repair invoice template can be highly beneficial for your business. When you have the vital elements already covered in a pre-filled form, you can quickly add details about the specific job and be ready to send out professional invoices in minutes. Let's go over the elements you must include in your template.
Note: Use Bonsai to send invoices and handle your business finances like a pro. Our accounting and invoicing tools are especially designed for freelancers and small business owners like yourself, looking to save time without compromising quality in their paperwork. Come on board, we've got your back! Click here.
Essential Elements of a Tire Shop Invoice Template
When creating your invoice templates remember that all your clients details and services must be covered in a simple way so they can be easily identified. At the same time, you want to keep your business information in place to help you maintain clean accounting records for stress-free tax season. For flawless tire/auto repair invoices every time, include the following essential elements.
Start your template with a section for your business information. Include your full name (or business name), phone number, street address, email and website. Add a few more lines to mention any special services you offer such as at-home tire installation, vehicle tune-up, or 24/7 towing assistance.
To achieve more professional invoices add your brand styling, company logo, registered trademarks, or any other branding elements you consider appropriate which will make your invoice unique and easily recognizable for your customers.
Next, include a section for your client's full name and contact details such as phone number, billing/shipping address, and email to send a digital invoice. You may also add an order ID number and any other relevant details of the vehicle like the model, license plate, etc.
Invoice Number and Date
Make sure all of your invoices are numbered to help you keep your paperwork well organized and easily refer back to the invoice for any clarifications or refunds. Not to mention if you are providing services to large companies or corporations, they might return any unnumbered invoices which can lead to payment delays. You must also include the date when the invoice was sent out so you can determine the payment due date and apply the corresponding late fees.
Your invoice template should have enough space to provide an itemized list of the tire/auto repair services you provided (engine repair, wheel alignment, etc...) along with a short description of each. Include the flat rate and total labor cost per service as well as the materials and parts billable to your customer. While you might have discussed the total cost upfront with your client, it is always better to provide as much detail as you can (without going overboard) to avoid any misunderstandings.
On the totals section of your auto repair invoice template include three separate lines to specify the total cost of services plus materials before taxes (subtotal) then add any applicable tax and provide the total amount due. This is also the perfect place to highlight any discount you may provide for your recurring clients, referrals or corporate clients, by adding a line to subtract the amount from the subtotal and provide a short description before you factor in the taxes.
It's important to provide clear and easy-to-follow payment instructions as this can make a difference in getting paid faster. Start with a list of all your accepted payment methods such as credit/debit card, ACH transfers, online payments, cash or checks, along with the corresponding payment links, mailing address and account numbers.
You also want to disclose your payment terms including the invoice due date, applicable penalties for late payments and any payment arrangements you might offer as well as discounts or incentives for early payments.
Finally, add a small section to the bottom of your auto repair invoice template to write a personal note or thank you message for your customers to let them know how much you appreciate their business. This simple addition can help you strengthen business relationships and may even lead to more work in the future or a valuable referral.
Alternatively, you can use this space to further promote your tire/auto repair business by mentioning any additional services you think your customer might benefit from or upcoming promotions.
Use Our Free Auto Repair Invoice Template for your Tire Shop
You probably don't want to spend hours behind a desk trying to design the perfect invoice template for your business. Skip the headache and simply download Bonsai's free invoice template specially designed for tire and auto repair shop owners. You can fully customize every aspect of the template to your liking and seamlessly create, print and send a professional invoice for each of your customers.
Our invoice templates also allow you to integrate multiple payment options and link your bank account for instant access to your money as soon as your invoices get paid online. But that's not all! Bonsai offers you a complete accounting and invoicing software so you can automatically send payment reminders, apply late fees and get viewing notifications so your clients never miss an invoice. Start today and take your auto repairs business to the next level.