If you provide your welder services independently or run your own welding company you need an efficient and professional way to bill your customers. Getting paid on time for your hard work is vital to keep a good cash-flow and it all starts with a well-designed invoice. But with so much on your plate to ensure every project runs smoothly, you probably don't have the time to write and proofread each invoice you send out.
Well, there's a simple workaround; create your own welding invoice template and ensure all the important information is always covered so you can quickly fill-in the job-specific details and go on with your day. Read on to find out the details you can't miss on your invoice template.
Note: Are you looking for more than just a simple invoice template? Use Bonsai! Our invoicing and accounting software will make those daunting administrative tasks way easier so you can save time and focus on growing your business.
Essential Elements of a Welding Invoice Template
When creating your invoice template, remember to keep all the information clear and simple, making it easy for your customers to understand the charges and pay on time. An invoice generator always helps. Don't forget you must also keep your business-related information in place to ensure clean accounting records for tax season. Here are the vital elements your invoice template must cover.
Start your welding invoice template with a section for your business information. Include your company name (or full name) address, phone number, email and website. You can also add a few lines to mention any special services you offer such as same-day delivery, different refractory materials, arc welding, etc.
For a more professional invoice, add your company logo, industry-related imagery and any other branding elements to make your invoice stand out and be easily recognized by your clients.
The next section of your welding invoice template is for your client's full name and contact information such as phone number, email address and billing address. If you maintain a database for your recurrent clients you can also include their ID number which will help you to easily track their payments and services provided.
Invoice Number and Date
Make sure to always assign an invoice number to all of your invoices. This makes it easier to keep your paperwork well organized and refer back to a certain invoice for clarifications or refunds. Also, don't forget to add the invoice date (when it was sent out, not generated) which will serve to determine the payment due date and apply late fees.
Welding Services Provided
Leave enough space for a detailed list of all the welding services provided including a short description, flat rate and total price per service. If you bill on an hourly basis, specify the amount of billable hours spent on each task, the hourly rate and total labor costs. Whatever extra services or materials required for the project must be listed separately along with the corresponding description.
For the totals section of your welding invoice template it's important to separate the subtotal (total cost of the service before taxes), then add the corresponding tax and provide the final amount due. This is also the ideal section to apply any discount you may have offered for first-time clients, referrals, etc., by subtracting the amount from the subtotal before you factor in the taxes.
You want to provide your clients with clear and easy to follow payment instructions which will increase your chances of getting paid on time. First, list all of your accepted payment methods (credit/debit card, ACH transfers, checks, cash or online payments like PayPal or Stripe), along with the corresponding account numbers, mailing address or even links to pay online and make this process as easy as possible.
Additionally, disclose your payment terms, which include the payment due date, late fees, payment arrangements available and any incentives or discounts you may offer for early payments. Your customer must clearly understand when and how you expect to get paid.
If you have any extra space at the end of the invoice template, include a small notes section to leave a thank you message for your customers. Let them know how much you appreciate their business, and maybe even ask for an online review or a referral. This can help you strengthen your relationship with them and may lead to more work.
Use Our Free Welding Invoice Template
If this is your first invoice template and you are not sure how to go about creating it, don't worry, you don't have to do it yourself. Instead, skip the headache and download Bonsai's fully customizable free welding invoice template, save it in your preferred file format and send professional invoices every single time.
But why stop there? For ultimate efficiency, use our complete invoicing software to automatically create and send invoices, payment reminders, apply late fees, and get notifications when your customers receive your invoices. You can also apply for a business checking account to manage your finances like a pro!