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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Landscape Design Proposal Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

A well crafted landscape design proposal is essential for clarifying all the details of a project and winning clients. It serves multiple purposes:

  • Assuring prospective clients you’re able to deliver the landscaping services they want
  • Explaining exactly how their project will be completed
  • Setting out the schedule for the landscaping process 
  • Explaining your payment terms

The outline of a landscape proposal

If you’re not writing professional proposals, other landscape designers are and it’s likely you’re losing work to another landscape company. Fortunately, a landscape design proposal follows a simple format. It’s possible to write one that you can adapt for reuse on future landscape projects. Each landscape design proposal template should include the following:

Cover Letter

Your proposal needs to open with a one-page letter introducing you and your landscaping services to the prospective client. You should address the project you’re bidding for, outline the landscape design for the property and answer any questions posed by the client.


This part of the proposal outlines the design in specific terms. The theme is discussed along with the elements that will be used in the landscape you are designing. The objective gives an overview of the project while showing the client how you plan to solve their problem. 


The scope section of the proposal identifies the specifications and deliverables for the job. Write down all the details of the project's tasks and how you intend to go about them, including the kinds of plants to be used, space between, how many, and when they will be planted.

Information about materials needed, fertilizers, irrigation, tools and special instructions for plant care can also be given here. It is best to go into detail to avoid misunderstanding and clarify all deliverables.


The landscape design project needs a set timeline for the important parts to be finished as well as stating when the entire job will be complete.  Determine realistic working schedules by breaking down each task into days and hours. Make sure you allow extra time for complications or unforeseen occurrences during the work.


The entire cost of the project should be broken down to include all materials, equipment, overhead costs, your service charge, and any other cost that is vital to the project. Make sure you specify if tax is inclusive or not. Consistent and reasonable pricing methods can help win the client and assist you with your budget once the project starts.

Terms of Payment

Payment terms are one of the last things to include in your proposal before leading to the approval page. Payment terms vary from company to company, but 50% payment upon contract signing and the remaining 50% paid on project completion is not uncommon.

Payment terms should also include details of your preferred mode of payment (cash, bank transfer, or any other means) and how late payments will be managed.

How to make your own sample landscaping proposal template

When writing a landscaping proposal, starting with the objective and the scope of work is often easiest. Many landscape proposal templates start with the cover letter and move through each section in order, but there’s no need to write them this way when making your own proposal.

An effective proposal is one that wins you the work. This is best done by showing a thorough understanding of the landscaping project, the property, and emphasising your ability to carry out the job. Starting with the landscape design objective and scope of work lets you explore exactly what’s needed.

Information will change with each project, but the proposal structure will remain the same. Other elements can be written and reused to create your own proposal template.

Writing your landscape proposal objective

A site visit is often needed to determine the services and details of the landscaping work. If needed, ensure this takes place before sitting down to write your proposal.

Beginning your landscaping proposal with the objective lets you frame the problem and the solution you wish to deliver. Start with a description of the property and the land that is to be improved with your services.

This part of your document provides a high level overview of the landscaping design and is solution focused. Any issues that need to be addressed to achieve the vision of your customer should also be noted along with how these will be overcome.

The landscape design scope of work

The scope of work (SOW) is the most important part of the landscape design proposal and will make up the bulk of the document. It gives complete information on how the work will be completed and often includes drawings.

Drawings are an excellent addition as they help your customer see the vision you are creating for the landscape project in the proposal. By visualising the final outcome of the work, customers can emotionally connect with the proposal, increasing your chances of winning the contract.

After drawing the landscape design, list everything about the job. Include the plants you intend to use and when they will be installed, the equipment you will need to shape the land, all materials for constructing elements within the design, each of the services that will be delivered, and any systems you intend to install to assist with the maintenance of the final design on the property.

Group each of these items into jobs within the project and order them by stage. This will make it easier for the potential client to understand the extent of the landscape design and for you to provide a schedule for the work. It will also help you create a checklist that you can work from when you win the contract for your services.

Depending on the nature of the landscape project and the services you provide, you may also include maintenance details here.  Additional details such as lawn care, fertilizer needed for plants, weeding or any other additional services your business provides can show the client you are capable of maintaining the design you’ve proposed.

Landscape proposal schedule

Once the objective and SOW have been completed, the rest of your landscape design proposal becomes a little easier to write. To clarify a schedule, return to the notes you made for the SOW section you created earlier.

Review each of the jobs you listed within the SOW and estimate how many hours or days each will take. Note all of the smaller tasks in the schedule along with the estimated time plus additional time should unexpected hurdles appear when completing that task.

Finally, add up all of the tasks in your schedule to provide a schedule for smaller tasks and an estimate of when all works will be complete. Of all the elements in your landscaping design proposal, time and cost are two of the most important.

Landscaping proposal costs estimate

The cost of each element within the landscape design needs to be itemized to provide the client with the full cost for your services. Looking back at the notes made for the SOW will ensure nothing is forgotten and all pricing is in keeping with the work you have detailed.

Clear, detailed pricing will provide transparency for your work and make it easy for the client to understand exactly what they are paying for.

Terms of payment

The terms of payment should note any percentage deposit required for work to commence, your preferred method of payment and how long the customer has until their bill is due. How late payments will be handled should also be included along with the information needed for customers to pay your invoice.

This section won’t change often, so you can save this to form part of your own landscaping proposal template.

Your company information

Giving potential clients a little bit of background about your landscaping company is a section that can be written and saved to create a bespoke landscape design proposal template for you to use again. 

Provide information about your company, website address, your team, the business’ history and any awards for landscaping services. This is part of your proposal to summarise other successful projects and big clients you have worked with. Review this section and update it with new awards, prestigious projects and changes to your team when needed.

Landscape proposal introductory letter

Although this is the first thing your potential client will see, it often pays to write it last. By now you will have an intimate understanding of your landscape design and what it will take to turn your customer’s dream into a reality.

Your opening letter creates your first impression. It should be personalized, thank the potential client for the opportunity to place a proposal for their landscape design project and briefly explain why your company is the best choice for the work, including a link to your website portfolio if you have one. It should be no more than a single page.

Landscaping services approval

After reading through the landscape design proposal, it helps the client if the approval process is seamless. If it is difficult to sign a contract, it can result in losing out to a competitor. With all the extra effort that goes into writing professional proposals, it’s important you can clinch the deal with an easy to sign independent contractor agreement that covers you and your work.

Google docs can facilitate electronic signatures as can Adobe PDFs.

After writing your landscaping proposal, have someone read it through to check for mistakes. Make sure company colors are used and you have left space for signatures. Save the elements that can be reused in future to create your own landscape design proposal template.

Creating a landscape design proposal template is simple with Bonsai 

Writing landscape design proposals can be time consuming and it’s easy to miss essential elements. Bonsai’s landscape design proposal template cuts the time it takes to put a landscape proposal together and ensures you’ll never miss an important section.

Save time and Sign up to Bonsai to edit and download your free landscape design proposal template now!

The smooth transition from proposal to approval with e-sign allows clients to swiftly move their project forward without unnecessary delay, and stops you losing out to competitors. All our templates ensure you are able to present a professional landscape proposal and can seamlessly link to a legally binding landscape design contract, should your client approve your designs.

Landscape design proposal template FAQs

1. Are landscaping businesses profitable?

Growing by 4.6% each year since 2014, landscaping can be a profitable business. Independent contractor jobs provide freedom and flexibility to your work day, but managing the admin can be difficult. Landscape proposal templates and invoice templates for services such as lawn maintenance can help. 

2. What’s the difference between landscaping and gardening?

The line between gardening and landscaping is blurry, but gardening focusses on plants while landscaping involves structures and shaping the land too. Because of this, landscaping work allows for different tax deductions to gardening work.

Frequently Asked Questions

Questions about this template.

How do you write a winning landscape project proposal?

Use the Bonsai templates as a guideline when producing a proposal for a landscape design. Our pre-made templates are simple to modify to match your project's or job description. Include all applicable experience, words, and reasons why you would be an expert in your offer.

What is a landscaping proposal?

Gardeners or landscaping contractors use a landscaping proposal to budget for a project's costs. It gives contractors a chance to showcase why they are the ideal candidate for a job.

How do you write a business proposal sample?

On a document, describe the primary issue the customer is trying to solve, why they should hire you, provide instances of your relevant experience, and break down the expected cost of the project.