DATA ENTRY PROPOSAL

Data Entry Proposal Letter

A proposal from Northwind Studio outlining ongoing data entry, formatting, and admin support services.

Engagement Overview

This proposal outlines the data entry engagement Northwind Studio will run for Acme Co. It covers documented intake workflows, ongoing keying and formatting against your templates, and a monthly review cadence that keeps quality and turnaround on track.

Objectives

• Remove the admin burden from your internal team so they can focus on core work.
• Hit the accuracy standard on every batch, verified with sampling and QA.
• Meet turnaround SLAs consistently, with clear escalation when volume spikes.
• Keep a clear audit trail so every record can be traced back to source.

Scope of Work

The engagement runs across three phases. Each closes with a written deliverable and a review call before the next begins.

What is included

• Documented workflows and standard operating procedures
• Monthly block of dedicated data entry hours
• Formatting to your templates and destination systems
• Weekly progress log with volumes, exceptions, and SLA notes
• Monthly review call with your team

Not included: proprietary software licenses, work involving sensitive PII (requires an NDA and separate scope), rush work outside the standard SLA (billed at 1.5× the standard rate), and decisions that require internal approval, which are routed back to the client. New scope can be added in writing at any time.

Investment

The engagement is a fixed monthly retainer, plus a one-time onboarding fee and a quarterly workflow tune-up. Line items below map to the phases in the scope of work.

Payment Schedule

Invoices are due within 15 days. Onboarding is scheduled within 2 weeks of signature, subject to the start date you provide on the acceptance page.

Acceptance

To proceed, complete the fields below and sign. This proposal is valid for 30 days from the date on the cover.

PURCHASE ORDER NUMBER

PREFERRED START DATE