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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Data Entry Proposal Letter

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Data Entry Proposal Template
Use this data entry proposal now for free

What is a Data Entry Proposal?

A data entry proposal letter is a letter you send out when applying to data entry jobs and contract gigs. The idea of it is to be concise and really sell yourself as the best candidate for the job by showing your strengths, skills and expertise. 

Note: Sign up for Bonsai free and get started on your data entry cover letter today.

What to Include in the Data Entry Proposal   

When you think of a cover letter example, your mind probably jumps to showcasing your resume and best self to your future employer. You’ll typically want to showcase past positions that prove your interest, skills, and expertise needed for this particular job description are on point. 

A data entry cover letter—or proposal letter—is no different, it’s just more specific. You’ll prove that you have what it takes to excel at this new data entry position, and that you’ve got enough experience under your belt to  make you a data entry expert. 

There are a few things that every proposal letter should include to land your dream gig. Let’s get into them:

Cover Page

Cover page of sample Data Entry Proposal Letter

On your proposal's cover page, you want to have all the contact information for both parties. 

This ensures your client knows how to contact you, and that you've sent your data entry resume to them purposefully. 


Your introduction needs to be short and sweet. The idea here is simple, to let the company know who you are and why you’re reaching out to them. Let the hiring manager know this is the cover letter for the data entry job position—and the only one they need to read!

One important thing here is to show your personality. You want to stand out from the other applicants. Your introduction is the perfect way to do that! Show them that you’re more than another data entry operator, show them you’re a skillful team member, with a great attitude, the smarts to match, you get the idea! 

Bonsai top tip: consider a friendly but professional greeting: keep it relevant to their brand. Better yet, find out the hiring manager’s full name, pronouns, and how they would like to be addressed–steer away from the typical: dear hiring manager.

Concise and professional introduction of sample data entry proposal letter

Project Details and Objectives

By explaining the details of the job, its goals, and how you’ll achieve them, you’re already setting yourself up for success. This section lets hiring managers know you’re ready to take on the challenge, and have a good understanding of the role’s objectives, goals, and mission.  

Project Details and Objectives of sample Data Entry Proposal Letter


This is an essential chapter of your data entry proposal letter. Here, you need to showcase your previous work, and explain how your experience puts you in the perfect position for the contract at hand. 

There are some necessary skills that most data entry positions look for from a freelancer. The primary skills are:

Hard skills:

  • Typing speed: proficient typing and transcription are paramount for this job—60 words per minute is the industry standard
  • MS Word: and other related programs are always needed for this position
  • Data entry software experience: there’s a high chance you’ll be working with a variety of SaaS tools— especially when handling large amounts of data–proving that you have experience using these tools will put your client at ease 
  • Data analysis: entering data is part of the job, but having data analysis knowledge and experience can be a massive advantage for the role
  • Computer science skills: Not a must, but a nice to have if you do!

Soft skills: 

  • Forward-thinking: being able to problem-solve quickly and come up with new ideas is an important factor for any data entry clerk
  • Organization and time-management: the ability to organize your time, prioritize, and multitask will bring you closer to your dream contract
  • Communication: as with any other job, being able to communicate with your colleagues and supervisors is vital, even more so in a fast-paced environment
  • Attention to detail: handling a lot of data can be daunting, and things can be missed; proving that you have excellent attention to detail is mandatory

What's crucial here is, to be honest about your experience. False claims or exaggerations will soon come to light if you’re successful. There’s a potential for on the job training opportunities, so state your strengths, but should you reach an interview, state your weaknesses too.  

Bonsai top tip: make your skills and software abilities section scannable. Bullet points are much easier for the hiring manager to digest.  

Scannable skill and software abilities section


Testimonials showcase you’ve upheld positive professional relationships with past clients. In the freelancing world, having testimonials is a blessing. They prove your reliability, hireability, and all round value. So, make sure you’re collecting them!

Keep this section simple. A couple of testimonials is enough, focus on quality, not quantity here. Remember, your proposal letter is not a fully-fledged recommendation letter. It’s a client-winning snippet into your capabilities. Keep things simple, your reader engaged, and be mindful of their time. 

Payment Information

As a freelancer, getting paid on time and in full is key to success. The only way to achieve this is by clearly indicating all your payment information and terms. This way, there's a written expectation that will encourage clients to respect your due dates and payment methods–making your life as a freelancer that bit easier! 

Although it can vary, there are some key things to include when providing this information:

  • Payment due dates: before starting a new project, both parties should have a clear idea of when payments are expected
  • Payment methods: give multiple options–like PayPal, bank transfer, debit or credit card, Venmo, Stripe, etc. Let your client see how easy it is to pay you. 
  • Late payment terms: although not ideal, you may receive payments after due dates. To encourage your clients to avoid this, and get paid promptly, add monetary penalties like late fees or interest charges.
  • Discounts: offering discounts is not unheard of–it might even help you grow your business or have a simple answer to those clients asking you for a lower price! Some common ones to offer are:
  • New clients on a one-time basis
  • Large, ongoing contracts
  • Referrals
  • Early and upfront payments
  • Currency: one of the advantages of being a freelancer is that you can work with clients around the world, so letting them know in which currencies you would like to be paid is necessary
  • Deposits: if you are working with a new client, it’s a good idea to set a deposit plan so that both parties feel comfortable making the deal
Fee Summary of Data Entry Proposal Letter

Closing Statement

A closing statement or a 'next step' section to your letter is a must. It’s the cherry on top of your proposal letter. This way, the hiring manager will know exactly what to do if they feel your skills and experience match what they’re looking for.

Short and simple closing statement

How to Write a Data Entry Proposal Letter 

Now that you know what your data entry proposal letter should include, how exactly do you write it? Let’s explore some best practices.

Find out exactly what the hiring manager wants

As with any proposal, you have to make sure that the person receiving it can tell you did your research. Show that you know exactly what the company is looking for in the ideal candidate, and you’ve got it.  

Businesses spend, on average, six seconds looking at each cover letter. Make sure yours gets their attention immediately, and keep them wanting to know more throughout. 

Highlight what sets you apart 

There are over 151,644 data entry clerks in the US out there. To set yourself apart from the rest, keep the following questions in mind:

  • What makes you different?
  • What will you be bringing to the team that no one else can?
  • How are you the perfect match—not just for the job but for the company?
  • As a data entry operator, what are your best soft and hard skills?
Office worker showing a document to his colleagues

Creating a Data Entry Proposal is Simple with Bonsai 

Now that you know everything you need to add to your data entry cover letter, let’s make the process of creating one even easier. 

It’s usually a time-consuming task. It requires research, writing the cover letter, spending time editing, and that’s not even considering the amount of renditions you’ll need to make for different companies. 

Bonsai is here to help. 

With Bonsai’s data entry proposal samples you’ll have the perfect template to customize for each company. 

Within a few minutes and clicks you can create a complete, professional and unique data entry proposal letter to land you that data entry position of your dreams!

You can get started with Bonsai in three steps::

  1. Sign up to Bonsai for free  
  2. Choose the template you need
  3. Edit it to suit the specificities of the role

Want more? You can send off your proposal letter to prospective clients without needing to leave the Bonsai platform.

It doesn’t stop there. Check all the other related templates that Bonsai offers to its 250.000+ freelancers and agencies users, to help save time, win more clients, and look as professional as you feel.

a person typing on his laptop

Data Entry Proposal Letter FAQs

How long is a data entry proposal letter?

There's no exact word count, but being concise is always better. 1-2 pages is typically enough. 

You want to make sure your proposal provides enough information without being so long it becomes exhausting to read. Think about the hiring manager and the many applications they may need to go through!

Consider this: would you want to read your proposal cover to cover? Is every word adding value and showcasing your skill set in its best light?

What should be included in a data entry proposal letter?

Make sure to include the following in your proposal letter:

  1. Cover page
  2. Introduction
  3. Project details and objectives
  4. Experience
  5. Testimonials
  6. Payment information
  7. Closing statement

This ensures you cover all the bases for clearly communicating your knowledge, experience, and the reasons why you are the best-suited candidate for the role.

Frequently Asked Questions

Questions about this template.

How do I write a data entry proposal?

Write a proposal by including a cover letter and a detailed description for why you are the perfect candidate for the job. Explain your relevant experience and how you could solve the potential client's problem.

How do you write a data entry proposal for Upwork?

Edit one of Bonsai's proposal templates to send professional looking bids for Upwork jobs. Our pre-made templates can be used as a great reference. Edit the sections for relevant skills and experience so your potential clients would hire you.

What is bid in data entry?

A bid for data entry is a proposal for a data input job. Give a thorough description of your data input idea. We recommend you provide the client with as many options as you can. For instance, charge more for expedited delivery. Offer to mail the assignment using an external storage device and deliver it electronically.