As an independent architect, getting new clients, keeping organized, fulfilling deadlines and staying on top of your project development can seem practically unattainable. But there's a straightforward solution to help you tackle your architectural projects with confidence; invest in the right software that gives you the best project planning features, money management and time tracking capabilities.
Yes, there are tons of project management software tools out there, so you must take a look at your business' needs first and make sure you choose the one that best aligns with your workflow. To make this process easier for you, take a look at our list of the top architecture project management software available in the market.
Note: Looking for a well-rounded, easy-to-use, and efficient project management software? Look no further; Bonsai has your back. Check out our all-in-one product suite that will help you manage all aspects of your architecture firm like a pro! Claim your 14-day free trial here.
Managing your workload is more difficult than it sounds. Especially when you have several on-going projects and each involves different people. So what's the key to successful project delivery? - Performance efficiency.
Here's a list of the top 8 project management software tools for architecture and engineering firms that can help you achieve ultimate performance efficiency depending on what your project demands.
Let's take a closer look at each of them to understand their best features and help you choose the one that best fits your needs.
The wide range of project management tools that Bonsai offers can be an amazing asset to your architectural business. Especially if you are a freelancer and do not work for a specific organization, Bonsai will help you efficiently manage many aspects of your business. Here’s why Bonsai's project management software is the best option for architecture firms.
Starting with prospecting, business architect proposal and contract drafting, our tools make it easier than ever to get new clients and deliver your projects. You can use flexible templates to outline the scope of work, and quotes, add your business branding, and offer multiple packages for your clients to choose from. All of the architect contract templates are legally vetted, and they incorporate an electronic signature to streamline the formalities and protect you.
Bonsai will also help you with all project management aspects with a time and task tracking tool which sets due dates and sends you automatic email reminders to help you complete your day-to-day priorities. Its super-clean dashboard allows you to assign tasks, add comments for each participant and invite collaborators to the project. An automated timesheet will sum up the tasks completed and help you bill for your services accurately. All this can be done on the go, by downloading the app on iOS, Android, Mac and Chrome, making Bonsai an excellent digital project manager tool.
Bonsai is the best time tracking software for architects. Our software will automatically record the hours worked without slowing down your productivity. Claim your 14-day free trial of our time and task tracking software today.
Bonsai also integrates a useful architect accounting software to track and categorize expenses, monthly profit, as well as identify tax write-offs for architects to ultimately help you save money. Plus, with fully-customizable invoice templates you can quickly and professionally bill your clients to ensure consistency.
Our architect payment processor platform will also get paid faster by incorporating multiple online payment options, automatic reminders and viewing notifications.
As if all this wasn’t enough, Bonsai also allows you to obtain a dedicated business checking account, which you can link to the accounting and invoicing software to seamlessly receive payments, have instant access to your funds and automatically track your income. With the ‘envelopes’ feature, you can further manage your business finances by dividing your funds to save for taxes, equipment, vacations, or anything you see fit. Find out more about our online banking for architects.
Note: Get access to all of these accounting, tax, time tracking, task management features and more with Bonsai today. Run all your architect projects in one place. Try a 14-day free trial here.
Deltek Ajera has created a super handy project management software for architects. The business was initially started in 1983 for accounting purposes, but it currently specializes in software for architectural project managers. Although some of its tools may be outdated (the software was developed back in 2004), Ajera offers cost tracking and reporting options to give project managers useful input.
Project Snapshot and Earned Value Analysis (EVA) Reporting are two of its standout features, which give architectural project management leaders a very streamlined presentation of the information gathered. Additionally, Deltek Ajera is designed to manage every stage of a project's lifetime, including billing and accounting. As for usability, it does lose a few points since it takes a while to get used to the platform. Discover the best Deltek Ajera alternative here.
With the goal of being user-friendly, Monograph strives to shift the emphasis away from outdated management methods like Excel and toward software created specifically for this goal. The aim is to make the administration of your architectural projects easier for you through team management, budgeting, client account updates, and feedback.
It also helps you establish timelines and objectives that the firm must meet. In addition, a special function called MoneyGantt examines the information gathered by Monograph for cost and project progress analytics.
Additionally, you can bill for several roles for each project, track time against certain phases, and add notes and expenses for added clarity. Monograph offers some smart invoicing features as well, including the ability to bill by phase, task, or role, as well as preview and total each person's work. It can also be linked with Quickbooks Online.
TeamGantt is a cutting-edge architectural project manager software that, among other project planning tools, mainly uses Gantt charts. It is very effective at both resource management and teamwork. A centralized hub that is simple to comprehend and navigate, housing all tasks, paperwork, and other resources. Additionally, this project management tool makes it possible to keep track of how many hours are spent on a given project without impeding productivity. As a result, the Gantt Chart Generator helps you emphasize tasks that must be finished as quickly as possible and the impact a delay could have on the remainder of the project.
Keep in mind, when working on larger, more complex projects with many phases and deliverables, as well as projects with many team members participating, TeamGantt may not be the appropriate tool for the job. This is because the platform can become a little buggy when adding lots of phases or team members.
As a management tool for construction projects, ArchiSnapper is focused on onsite work management. It encourages easy progress tracking, note-taking, and report creation. The tool enables the configuration of new reports based on already established ones, thereby streamlining the project management process. It also allows for the creation of template checklists and blueprints. Additionally, collaboration is made easier with the ability to send lists to coworkers and request updates, communicate observations with assignees and subcontractors, post notes, diagrams, and images, and receive real-time feedback.
Because ArchiSnapper is a phone app, you can use it to do walkthroughs and inspections more quickly. Just take a photo and add notes to document any observations or problems. When doing an observation while moving around a site, it allows you to use your voice to write which can save you a ton of time.
In comparison to the tracking capabilities of all-in-one project management solutions, Timely, a specialized time tracking tool, gives architects the highest level of accuracy and usability. Timely automates the entire process, making project budget and time monitoring simple. You don't need to take notes or bother with manual timers when you go between jobs because it automatically captures all desktop and web activity to a private timeline. It can also utilize AI to design timesheet entries for your approval using that data.
Timely's capacity management function assists teams in efficiently allocating work and resources across numerous clients and projects, and its GPS position tracking feature is particularly helpful for recording all the time you actually spend in the field at various construction sites and suppliers. Everything is organized into a simple, clear interface so that timekeeping takes the absolute minimum amount of time.
Basecamp was created in 2004 aimed to make work easier to handle by dividing it into separate projects. Each project contains a comprehensive collection of all details, including documents and comments. In general, the program includes capabilities for work coordination, document management, and collaboration. It's a terrific approach to maximize the complexities of every project and complete work on time thanks to features like message boards, group chats, to-do lists, calendars, and automatic check-ins.
Basecamp's hill chart, which records a project's journey from end to end along with risks and obstacles, is one of its distinguishing features. However, it could use the addition of time tracking features and better connectivity with third-party programs to help architects adhere to strict deadlines.
Asana was established in 2008 and it's a practical project management tool for architectural businesses that ensures better planning and organization, improving the laborious process of keeping information on spreadsheets. It features boards with virtual sticky notes to help manage work through each stage making projects more transparent and less prone to errors. It also includes to-do lists, which facilitate managing every stage of the ongoing project and establishing effective timeframes.
To make tasks more manageable and easier to finish, projects are structured in lists or visual soft boards (Kanban Boards). Additionally, there are capabilities for developing unique templates and monitoring task dependencies. However, while Asana provides a ton of excellent administrative capabilities, managing conversations on the platform can sometimes be challenging.
If you don't already use project management software, you may be wondering why you should invest in such a tool. Let me give you a few reasons why it would be of great benefit to your architectural firm.
Time is money, especially in the architectural industry. Without implementing time as a leading metric, there is no other way of assessing productivity and profitability. This is why using software that integrates time tracking tools is essential for the completion of your architectural projects.
By keeping track of your time you can quickly identify any process bottlenecks and take preventive actions. Plus, you can make sure that your resources are distributed effectively when you stay on top of where the majority of your time is being spent.
Straightforward communication is key to every architectural project. This frequently includes a wide range of stakeholders, assistance with budgeting and financial planning, as well as logs of almost every conversational nugget that can be important to the outcome. Communication is made simpler by managing all of your architectural projects on one platform. Since everyone uses the same platform, they can always readily monitor how the project is progressing.
Project management software for architects is like a daily planner and in our complex world, staying organized is the only way to get things done right. You are more likely to successfully finish a project on time and within budget when using a project management software that gives you real-time visibility into budgets, costs, expenses as well as task completion.
What are you waiting for? Sign up for Bonsai today! We have the best project management software for architects, to help you save time so you can focus on your passion.
A verbal contract (formally called an oral contract) refers to an agreement between two parties that's made —you guessed it— verbally.
Formal contracts, like those between an employee and an employer, are typically written down. However, some professional transactions take place based on verbally agreed terms.
Freelancers are a good example of this. Often, freelancers will take on projects having agreed on the terms and payment via the phone, or an email. Unfortunately, sometimes clients don't pull through on their agreements, and hardworking freelancers can find themselves out of pocket and wondering whether a legal battle is worth all the hassle.
The main differences between written and oral contracts are that the former is signed and documented, whereas the latter is solely attributed to verbal communication.
Verbal contracts are a bit of a gray area for most people unfamiliar with contract law —which is most of us, right?— due to the fact that there's no physical evidence to support the claims made by the implemented parties.
For any contract (written or verbal) to be binding, there are four major elements which need to be in place. The crucial elements of a contract are as follows:
Therefore, an oral agreement has legal validity if all of these elements are present. However, verbal contracts can be difficult to enforce in a court of law. In the next section, we take a look at how oral agreements hold up in court.
Most business professionals are wary of entering into contracts orally because they can difficult to enforce in the face of the law.
If an oral contract is brought in front of a court of law, there is increased risk of one party (or both!) lying about the initial terms of the agreement. This is problematic for the court, as there's no unbiased way to conclude the case; often, this will result in the case being disregarded. Moreover, it can be difficult to outline contract defects if it's not in writing.
That being said, there are plenty of situations where enforceable contracts do not need to be written or spoken, they're simply implied. For instance, when you buy milk from a store, you give something in exchange for something else and enter into an implied contract, in this case - money is exchanged for goods.
There are some types of contracts which must be in writing.
The Statute of Frauds is a legal statute which states that certain kinds of contracts must be executed in writing and signed by the parties involved. The Statute of Frauds has been adopted in almost all U.S states, and requires a written contract for the following purposes:
Typically, a court of law won't enforce an oral agreement in any of these circumstances under the statute. Instead, a written document is required to make the contract enforceable.
Contract law is generally doesn't favor contracts agreed upon verbally. A verbal agreement is difficult to prove, and can be used by those intent on committing fraud. For that reason, it's always best to put any agreements in writing and ensure all parties have fully understood and consented to signing.
Verbal agreements can be proven with actions in the absence of physical documentation. Any oral promise to provide the sale of goods or perform a service that you agreed to counts as a valid contract. So, when facing a court of law, what evidence can you provide to enforce a verbal agreement?
Unfortunately, without solid proof, it may be difficult to convince a court of the legality of an oral contract. Without witnesses to testify to the oral agreement taking place or other forms of evidence, oral contracts won't stand up in court. Instead, it becomes a matter of "he-said-she-said" - which legal professionals definitely don't have time for!
If you were to enter into a verbal contract, it's recommended to follow up with an email or a letter confirming the offer, the terms of the agreement , and payment conditions. The more you can document the elements of a contract, the better your chances of legally enforcing a oral contract.
Another option is to make a recording of the conversation where the agreement is verbalized. This can be used to support your claims in the absence of a written agreement. However, it's always best to gain the permission of the other involved parties before hitting record.
Fundamentally, most verbal agreements are legally valid as long as they meet all the requirements for a contract. However, if you were to go to court over one party not fulfilling the terms of the contract, proving that the interaction took place can be extremely taxing.
So, ultimately, the question is: written or verbal agreements?
Any good lawyer, contract law firm, or legal professional would advise you to make sure you formalize any professional agreement with a written agreement. Written contracts provide a secure testament to the conditions that were agreed and signed by the two parties involved. If it comes to it, a physical contract is much easier to eviden in legal circumstances.
Freelancers, in particular, should be aware of the extra security that digital contracts may provide. Many people choose to stick to executing contracts verbally because they're not sure how to write a contract, or they think writing out the contract terms is too complicated or requires expensive legal advice. However, this is no longer the case.
Today, we have a world of resources available at our fingertips. The internet is a treasure trove of invaluable information, platforms, and software that simplifies our lives. Creating, signing, and sending contracts has never been easier. What's more, you don't have to rely on a hiring a lawyer to explain all that legal jargon anymore.
There are plenty of tools available online for freelancers to use for guidance when drafting digital contracts. Tools like Bonsai provide a range of customizable, vetted contract templates for all kinds of freelance professionals. No matter what industry you're operating in, Bonsai has a professional template to offer.
A written contract makes the agreement much easier to prove the terms of the agreement in case something were to go awry. The two parties involved can rest assured that they're legal rights are protected, and the terms of the contract are sufficiently documented. Plus, it provides both parties with peace of mind to focus on the tasks at hand.
Bonsai's product suite for freelancers allows users to make contracts from scratch, or using professional templates, and sign them using an online signature maker.
With Bonsai, you can streamline and automate all of the boring back-office tasks that come with being a freelancer. From creating proposals that clients can't say no to, to sealing the deal with a professional contract - Bonsai will revolutionize the way you do business as a freelancer.
Why not secure your business today and sign up for a free trial?