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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Contractor Proposal Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Contractor Proposal Template
Use this contractor proposal now for free

If you’re looking to scale your construction business, you’ll need to show results and present yourself—and your company—in the most professional way possible. 

You already know you can do the first part. Let Bonsai help you with the rest. 

Bonsai provides you with legally-sound templates for all your business needs–proposals, contracts, invoices and more.

What is a Contractor Proposal?

A contractor proposal–or construction proposal–is a formal document in which the outline of the proposed project is detailed and the resources needed are specified. This way, the project owner–a prospective client–can decide whether to move forward with the project or not. 

In the contractor proposal, you need to show your company, the services you'll provide, and how the project managers will benefit from having you in the team or in charge of the project. 

It's important to know that a construction bid proposal is different from an average contractor proposal. In the former, the company has already contacted you and given you their budget and overall plans. In the latter case, you are approaching them first. 

Note: Get started with this free construction proposal template, and many more by signing up to the Bonsai platform today.

What to Include in the Contractor Proposal

Construction projects are lengthy and costly from the start. That’s why you need to put your best foot forward and provide all the necessary details about the proposal to make the project a reality! So, let’s get into the specifics.

Cover page

You'll have to forget what your grandma told you; people do judge books by their covers–and so they do with proposals. First impressions are essential, and that's why you need a good cover page. 

Make sure you’re placing all your contact details–and theirs–and that you’re using high-quality, relevant images.

A guide on how to design a cover page of a contractor proposal

About us

Once you've caught your potential customer’s attention with your cover letter, you need to keep these prospects interested. The best way to do so is by letting them know who you are and what you do. 

Many people think that the simplest way to win a bid or project is to show you can do it faster or cheaper than the competition–that could not be further from the truth. 

To create a business relationship that will add value to both parties, they want to know you. They need to see who you are in the construction industry, what services you provide, and what your former clients say about you–this is a great opportunity to add some testimonials of your previous work.

You can also showcase some of your previous projects by sharing a few visual examples, high-level overviews, and clickable links of the work you’ve done–they can be big or small projects. Better yet, tailor them to your client’s project to help them visualize what you can achieve for them.

Make sure the About Us section is concise enough to let your client know you better without turning it into a self-praising booklet. 

Scope of work

Now that your prospect knows who you are and what you can do, let's get down to the nitty-gritty of the project. 

In the scope of work section, you need to give a detailed project description. This allows your prospective client to clearly understand what you will do, how you'll manage the project, and the aim of the construction. Providing great detail here will help you avoid disputes later on in the project.   

What to include:

  • Materials that will be used
  • Construction documents, plans, and calculations to be delivered
  • Quality of work expected
  • Tests and certifications to execute
  • Guarantees and annual inspections (and if they mean any additional costs)
  • License and permit bonds

Once your client approves your proposal and you get a contract, you can use Bonsai’s scope of work templates to create a full SoW document for your project.


Every project manager wants to know the objectives and deliverables of a project. How will they know when each stage of the construction will be completed and when? 

This element of the proposal is similar to the scope of work, but here you want to be very straight to the point so that if they want, they can quickly come to this section and have a visual of what working with you will mean.  

sample objectives and deliverables of a contractor proposal template


As the name suggests, in this section you’ll present the project timeline. What are the milestones to achieve, and when are you expecting to reach them? Additionally, you need to detail all the other necessary parts of the process, such as approvals, permits, and construction stages. 

It's also important to mention any expected delays and how you plan to address them. This shows that you understand construction doesn’t always go according to plan, and that you’re prepared enough to manage whatever comes your way.

Your client needs to see that you’ve really thought out their project and what it will entail for its successful completion. This way, they have a clear idea of when resources will be needed and how to measure if the construction is going according to plan. 

Bonsai top tip: Make it visually appealing by using bullet points and bold letters. This way, your client has a strong mental image for your business and can sooner sign you up!

sample project timeline of a contractor proposal

Payment information

If raw materials are the basis for construction, pricing information is the basis for a proposal. You have already shown who you are, what you can do, and what you plan to do for your client;. now it all comes down to budget. 

Giving the pricing of your services, the cost of materials, and all the relevant payment information like deadlines and payment methods is less of a headache for everyone if it’s done upfront. 

Remember to be realistic and not underestimate your prices in an effort to look like an affordable option. If prospects hire you thinking you'll be the cheapest option, you might end up building a bad reputation for having gone above their budget. Especially in the construction industry where quality is king. In fact, higher-prices give consumers the idea that they are dealing with better quality, and lower-prices might actually repel them.  

The clearer everyone is about the cost of the project and the money needed to bring the construction to fruition before signing any legally binding contracts, the better. 

Bonsai Top Tip: Consider showing ‘alternate’ pricing packages. Let the prospective client see what you can do with different budgets. What could you achieve with cheaper materials? What’s the cost of the most expensive and higher quality materials you could use? 

detailed pricing information of a contractor proposal

Terms and conditions

This is basically a draft of the future legally binding contract that both parties will sign. Here, mention the payment terms, any exclusions necessary, and what warranty you present beyond the terms already specified throughout this document. 

This element of the project proposal brings peace of mind to both parties–or more–by clearly stating the legal ins and outs of the future business venture. 

Here you’ll state the differences between contracting you as an independent contractor rather than an employee. An independent contractor brings many benefits like saving money on business employee taxes, health insurance, and retirement schemes. Make sure those are all specified here.  

Note: If you want to know if you would rather be an employee or an independent contractor and what that would mean for your business, you can check this resource. Or, if you’re ready to sign the contract, you can check the free template that Bonsai has created to make your life easier. 

Final CTA

The final call-to-action is the lasting impression they will have of you. Mention the steps if your potential client wants to start business with you.

Look professional, but also like someone who would be a joy to work with! Let your personality show in your final words, and encourage your client to get on a call with you, or to send an email agreeing to your proposal.  

Be open to any questions they might have, and show how excited you are for building the project of their dreams. 

Sample final CTA of a contractor proposal template

How to Write a Contractor Proposal 

Contractor proposals–also known as construction proposals–are a mighty document describing your project. Now that you know what the contractor proposal form should look like, what exactly do you need to do in order to nail this proposal and win this contract?

Let’s take a look:

Get straight to the point

Project managers are more concerned about what they’ll be able to build with you, not your flashy proposal. Ensure you’re providing all the necessary details for them to know what they’ll be paying for once they sign a contract with you, and how quickly they can expect to see results.

The proposal process can be a lengthy one, and project owners and managers will go through a whole lot of proposals before closing a deal. After all, the construction industry has the most independent contractors–a healthy 30%–this means you need to get straight to the point and make their decision-making process that much smoother.  

Highlight what sets you apart in your construction bid proposal

As we just mentioned, 30% of the workers in the construction sector are independent contractors–that’s a lot of competition. However, you know that you are more like a needle in a haystack than a drop in the ocean, so show it. Show how you are different from the rest. 

Let your personality and previous work experience shine through. Prove that you’re the missing piece in the puzzle of bringing their ambitious project to fruition. 

Include a contractor proposal form 

The contractor proposal form–also known as Prop-003–is a document completed by the contractor to receive consent from the project's owner to use specific materials and procedures during a construction project. 

The contractor proposal form will specify all the characteristics, procedures, cost of materials, and labor necessary to complete the project. Any deviations from the specifics in the document throughout the project will need to be executed only upon written order and will mean an extra cost to the project owner. 

The proposal form is only valid throughout the execution time of the contract. Once the contract has been finalized and signed by both parties the proposal form loses legal significance. 

Creating a Contractor Proposal is Simple with Bonsai 

As you probably noticed by now, writing a contractor proposal is no easy task. There are a lot of things that need to be included, let alone proofread to make sure you’re showing your best face and brand to your prospective client. 

Bonsai’s construction proposal templates let you save time, present yourself in a professional way, all while you focus on doing what you do best: developing a project that will amaze clients and users!  

Bonsai’s free proposal templates help you throughout the entire project from start to finish. In the Bonsai library you can find proposals, invoices, contracts, scope of work, and many more free templates for you to use.

Get your free construction proposal template 

You can get started with Bonsai in just a few steps:

  1. Sign up free to Bonsai 
  2. Choose the construction template you need
  3. Edit it to suit your client and personal brand

Fill out all the required fields and send your proposals to your prospective clients without even leaving the platform–all just a few clicks away. 

Construction Proposal Template FAQs

Is the contractor proposal the same as a contract?

Although the proposal will have all of the information you need to build the contract, it is not the contract per se. The proposal, as its name suggests, is just the first step. Once the future client has read your proposal and both parties discuss some final points, the contract will be prepared and signed. 

What should be included in a construction proposal?

Make sure to include the following sections in your construction proposal to ensure its success:

  1. Cover page
  2. About us
  3. Scope of work
  4. Objectives
  5. Timeline
  6. Payment information
  7. Terms and conditions
  8. Final CTA

By including all this information you are highly increasing your chances of signing a contract with them.

Frequently Asked Questions

Questions about this template.

What is the format of a proposal?

Typically, a proposal consists of: A detailed description of the issue, the proposed solution, its associated expenses, and advantages. The primary definition of the issue, including its subject, goal, primary defense, supporting details, and significance

What's the difference between a contract and a proposal?

A contract is a legally binding document signed by both parties. A proposal is an offer or bid for a contractor project. A contract contains more evidence for a dispute in court.

How do you write a simple proposal for contractors?

Begin by customizing a Bonsai's proposal templates. Our large library of templates contain documents for practically every role. Simply select your role or niche, personalize the template and then send it off.