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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Bid Proposal Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Bid Proposal Template
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What is a bid proposal?

A bid proposal clearly outlines the scope of work proposed by the freelancer to the potential client. Once the bid proposal is created, the client reviews, asks questions, and advises on any changes required. This is the scope of work outlined before a legally binding contract is developed. 

There are many different circumstances in which a bid proposal is used. For example, a construction bid might be submitted by multiple companies for the client to review and determine timelines, resources, and expenses associated with a project. This project summary is helpful for both parties to get on the same page about working together before formally kicking off the project. New clients want to see professional-looking templates before making a decision. 

Note: We’ve looked at thousands of bid proposal templates and pulled all the most important elements into one you can use for free! Check out our bid proposal template here

What to include in the bid proposal

To start with, a bid proposal should include the key points mentioned in any earlier discussions between the prospective client and the person submitting the bid. Before a freelancer can include all the necessary details in a bid, they will use a kickoff meeting or phone call to ask essential questions. Knowing as much as possible before creating the project summary helps freelancers write an effective bid proposal. A business proposal or statement of work should be compelling, easy to read, and showcase that the freelancer has thoughtfully approached what it will take to pull off the project. 

Basic details like company information, the name and/or business entity of the contractor, and contact details for everyone involved should be included on the bid proposal at the top. You can find this in most template proposals. 

Project timeline

The client should have a general idea of how long the project will take. Including a project timeline lays out when certain milestone targets should be achieved. This can also be tied into the payment schedule for the freelancer included later on in the bid proposal template. 

Important details to include with the project timeline include the following about the specific project:  

  • A kickoff date 
  • Key deliverables for the project 
  • A review/drafting/midway point for all parties to check in 
  • A target completion date 
  • How any delays will be handled 
  • A grand total of how much the project will cost the company 
  • Estimates for any extras contractors or special requests

A budget proposal

It’s certainly true that clients care a great deal about the estimated cost for the entire project. Once you’ve included a clear project description and timeline, use a budget proposal template to lay out the possible labor costs and all other expenses. A professional bid proposal should take into account all necessary costs for the entirety of the project, using a range when specific numbers are not available. 

Although a bid proposal template is not a contract, if accepted, this same information with any adjustments from the client will be turned into a contract. It’s important to scope the project accurately in terms of pricing information. 

A budget proposal should include: 

  • A preferred payment schedule
  • Details on upfront deposits required, if any 
  • Information on late fees for unpaid invoices
  • Details about “kill fees” for situations in which either party decides to cancel before the project is complete 
  • Pricing information for any extras that the client might not need, but could add 

Intellectual property assignments

For freelancers using a bid proposal template to provide services like website design or graphic design, it’s almost important to consider including elements of intellectual property ownership. The primary question here is, “Who owns what when we’re doing working together?” The easiest way to approach this is by including any concerns you have in the proposal template. This is because you can simply copy and paste them over to the contract when you’re done. In addition, this puts a client’s mind at ease if they want to know in advance that they will own all elements of the finished product.

If you have different estimated costs based on these factors, make sure to mention them in the business proposal. If you already have client information about specific wishes they have regarding intellectual property, calling it out can put their mind at ease. 

Next steps for the client 

The client will know that your proposal is an estimate, but this does not mean either one of you has agreed to work together yet. As such, make it simple for them to understand what the next step is after they have reviewed the contract. 

If they have questions, offer a followup call to address those. If they are ready to move forward, your proposal should include instructions about how to indicate their readiness to move into the contract stage. This is why it’s so helpful to include details about things like deposits in your payment terms so that there are no surprises when you present a contract or invoice request. 

On your end, you can also follow up after the company has had some time to review the proposal. Providing the next step, however, makes it very clear how to get started. This helps clients who are ready to move forward right away and can increase your conversion rates as a freelancer, too. For example, just as a construction contractor might list “sign invoice now and then we’ll purchase supplies,” a freelancer can include action steps, too. 

How to write a bid proposal

Write your bid proposal in two steps: find out what the client wants, and then highlight what sets you apart. Using a bid proposal template makes this simple and cuts down your time that you would otherwise spend writing custom proposals for each new client. Make your bid proposals compelling and clear so that you stand out from the competition. 

Find out exactly what the client wants

Use a kickoff call to ask questions about what the client is looking for in a bid proposal. They might not have answers to all your questions, but you can learn a lot by giving them examples and guiding them through what to expect. 

Even if a client can’t give you concrete details, for example, about what elements they want on their finished product, they can give you words that push you in the right direction. You can also use this kickoff call to send them example deliverables in advance to ask which ones they prefer. This works extremely well for freelancers providing visual deliverables like design or content writing. You can send two examples of different styles and ask what they prefer to help you get more information about their end goals. 

Start writing your bid proposal by reviewing all the information you’ve collected from the client so far. This includes:

  • Background about their company
  • Examples of finished products they do or don’t like
  • What the finished product will be used for 
  • Concerns they have about the project (for example, are they on a tight deadline?) 

Highlight what sets you apart

Using a bid proposal template makes this all easier becuase you can avoid unnecessary content and only include the most important information for the job at hand. Bids should be easy to read and flow in a logical format; use a bid proposal template to make this easy for you. 

Addressing the specific requirements of your prospective client isn’t enough; you need to stand out from different contractors. Calling attention to what sets you apart greatly increases your chances of being selected as the winning bid. What you include in this portion of the bid proposal template will vary depending on your experience and unique offerings. Some examples of what to include are: 

  • Details about awards or industry recognitions/certifications you’ve earned
  • Quotes from past clients raving about what it was like to work with you 
  • Sharing your average online review score (Example “4.9 rating average out of 59 Google reviews!”) 
  • Guarantees or promises you can offer clients 
  • Why working with you makes life easier for the client 

You can manually call these out with different formatting in your business proposal so that they catch the client’s eye during the review process. Reading through a lot of bid proposals can be difficult for the client, so anything you can do to clearly call out what you can offer is recommended. 

Creating a bid proposal is simple with Bonsai

A lot goes into creating a great proposal, but you don’t have to start from scratch. Using a proposal estimate template makes it simple to provide a professional look while also including specific details about the client and project at hand. This increases your chances of winning the bid when you’re up against different contractors. 

Bonsai makes it simple because our bid proposal template lays it out for you so that you can focus on writing a great proposal without worrying about style, layout, or format. Using a bid proposal template is a great idea because it saves time and includes all the information you and your client need to move forward. 

Bid proposal FAQs

What’s the difference between a proposal and a quote? 

A quote is usually a rough estimate given by a freelancer before they have a firm sense of the scope of the project. A proposal, on the other hand, is usually drafted as an in-depth document. Using a proposal template makes it easier to carry over the most important information from a phone call with a client into a full proposal. 

What if I don’t have enough information to create a bid proposal?

So long as proposal submissions are still being accepted, contact the person managing this project to ask for another conversation or clarifications on details that remain unclear. It’s far better to ask for additional help. Submitting a vague proposal makes it easier for the client to decline working with you altogether; they might assume you didn’t care enough or know enough to go into more details. 

What if I need a specific kind of bid template?

Whether you’re looking for a construction proposal template or a sponsorship proposal template, it’s also a good idea to use a general bid proposal template to compare against. Specific templates are helpful when you’ll be gathering and sharing the same information over and over again. Project details will vary based on your industry, but most bid proposal templates have the same general format. We have plenty more templates available here at Bonsai to help you target your next freelance job.

Examples of bid proposal templates

Bid Proposal Template
Image Credits: doctemplates.net
Bid Proposal Template Sample
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