Free Artist Proposal Template

Fully editable with custom branding and templated offering.

Free Artist Proposal Template

Fully editable with custom branding and templated offering.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Artist Proposal Template

Fully editable with custom branding and templated offering.

Free Artist Proposal Template

Fully editable with custom branding and templated offering.

Bonsai has helped create 1,023,928 documents and counting.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Artist Proposal Template
Use this artist proposal now for free

What is an Artist Proposal?

An artist proposal (or art proposal) is a type of proposal an artist submits to an organization such as an art show, art exhibition, or art grant body to receive support for their artistic endeavors. This support can be financial, as in the case of an art grant proposal, or it can be in the form of exposure by including the artist’s work in an art exhibition, festival, or similar event. 

Artists are great at what they do, creating art, but they are often caught off guard by the intricate task of advocating for themselves and selling their work to advance their careers. An art proposal is a critical part of this because the ability to write them persuasively can mean the difference between living as a starving artist and having your projects be fully supported. 

Note: Sign-up now to get your free artist proposal template. We’ll guide you step-by-step to create a highly-effective artist proposal.

What to Include in the Artist proposal 

Your first instinct might be to jump right in and start writing, but the first step to writing an art proposal is actually to research the organization you’re submitting your proposal to. You need to understand who they are, what they’re looking for, and ultimately make sure this opportunity is right for you. 

Next, you’ll want to acquire the guidelines from the organization that will be reviewing your art proposal. Following these guidelines is essential, as many organizations will dismiss your proposal immediately if they are not met. The specific requirements can vary widely from exhibition to exhibition, or grant to grant, but here are some of the most important points and support materials to include to get you started:

Cover Letter

This is your cover letter. Keep in mind that the reviewers will likely be reading through hundreds of applications, so it is important to craft a strong introduction that hooks their attention and quickly explains the what, when, why, where, and how of your proposal within the first few lines.

You might consider including an artist’s statement that your artwork addresses to help clarify why it is an important contribution. 

Discussion of central themes and objectives

Now that you’ve captured your reader’s attention and explained the general scope of your artwork, it is time to provide the details. Here you’ll expand on the themes and objectives of your work and describe exactly what you’re aiming to accomplish with this organization’s support.

This section of the art proposal will be highly specific to the nature of the art that you make, but here are some questions to ask yourself if you find yourself at a loss for what to include:

  • Why is it important? 
  • How is my project connected to past work they have supported? 
  • How does it build on, or depart from, your other artistic works?
  • Why is my project urgent?
  • Why do I need this organization's help to accomplish the project?
  • How will I make the project happen?
  • What resources will I need to make it happen?
  • How will I get those resources?
  • Where and when will I make my art?
  • Where and when will it be exhibited, performed, or published?

Status of your work

This section will depend heavily on what your goals are for your art proposal. If you’re seeking funding or assistance with a future art project, then featuring the status of your work will function as a resume, allowing you to make the case that you have the skills and experience necessary to accomplish your objective. Otherwise, this section might be used to showcase the work you’d like to have displayed in an art exhibition or a gallery. 

This is your opportunity to make an impression, so don’t skimp on quality. If you don’t have the skills to properly photograph your work, consider hiring a professional, especially if your art is to be considered for a show or exhibit. 


When asking for funding or assistance as a visual artist, art grant proposal reviewers want to know what their money is being used for. Be specific about any required items or materials, any equipment you’ve already secured, or any locations where you’ll need access to complete the project. Laying them out as line items might help the reviewers to clearly see the breakdown.

Your goal here is to provide enough detail that the client can clearly visualize what will be needed to bring the project to completion. You likely won’t have an opportunity to fill in gaps and answer questions before they come to a decision, so be thorough in your proposal. 


Not every art proposal requires a budgeting plan, but if you’re applying for a grant or asking for financial assistance with your art, you should include this as a supplement to the information you included in the ‘materials’ section of the proposal. 

Be as accurate with your budget as possible, and make sure your budget reflects the rest of your proposal. Including unrelated expenses here that aren’t mentioned elsewhere can break trust and lead to your proposal being rejected. 

Closing statement

Wrap up your proposal by highlighting the impact your project will have and your excitement for it. Abruptly cutting off a proposal without a conclusion is bad form, and risks hinting at a lack of seriousness and professionalism in one’s own work. 

Why Use an Art Proposal Template?

Occasionally a potential client may include a checklist to help you ensure you’ve included everything you need, but if they don’t (or even if they do) it is usually a good idea to use an art proposal template. 

When you use an art proposal template, you don't have to worry about how your proposal should be structured. Using an art proposal template allows you to focus on important information that will help you win your bid into sections that have already been outlined. 

With an art proposal template, you don’t have to build your proposal from scratch every time, helping you avoid accidentally leaving out important information. Not to mention the time and energy you save by having a structure in place. An art proposal template improves every aspect of your art proposal by keeping things simple, organized, and as informative as possible.

Creating an Art Proposal is Simple With Bonsai 

We’ve created an Artist Proposal Template that is free for you to use and adapt to your specific needs, allowing you to focus on the content of your proposal and not worry about the structure and formatting. 

Forget spending countless hours writing. All you need to do is create an account for free, download either the blank proposal template or use our editable art proposal template—just follow the prompts, enter your information, and the template automatically completes the proposal for you!

Sign-up now to get your free art proposal template and get started on creating your high-quality art proposal.

Art Proposal FAQs

How do you create an Art Proposal?

This depends on if you want to use a tool for writing or an artist proposal template to make the task easier. An art proposal can be written in any Word, Google docs, etc so long as you know how to use the software and follow the guidelines set out by the receiving organization. 

On the other hand, if you use a tool like Bonsai, the artist proposal template takes care of all of the structure and formatting for you, so you can focus on making sure your writing is clear and persuasive.

What should I NOT include in my art proposal?

Avoid making obvious statements, like that you need money or assistance for your art. Including these statements is unprofessional and can make it seem like you didn’t research the organization you’re submitting the art grant proposal to. 

Avoid using language or statements that risk alienating your readers. Again, this is unprofessional writing and it conveys a lack of respect for the process and the organization you’re submitting the proposal to. 

What to do if my art proposal is rejected?

Dealing with rejection is difficult, but it can also be an important part of the learning process. Writing an artist proposal takes a lot of time and dedication, time that you’d probably rather spend creating art, but it is a critical skill for any artist to have in their toolkit. 

If your art proposal is rejected, remember that great opportunity invites strong competition. Follow up with the reviewers and ask if they have time to let you know which areas of your art proposal need work. Getting feedback at this stage is critical, as it can allow you to turn rejection into an opportunity to learn and grow.

Frequently Asked Questions
Questions about this template.