Free Photography Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Photography Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Photography Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Photography Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Photography is beautiful work. Photographers are a passionate lot. They enjoy what they do. They take great pleasure in their work. However, certain aspects of the job remain unappealing to them. An example of this is all paperwork. Asking a photographer to sit down and design or fill an photography invoice example could cause a bit of friction between the two of you. Fortunately, photographers have access to the photography invoice template of their choice. They can draft new photography invoice samples using this template. 

1. Photography invoice templates are great in many ways 

First, it helps you to know what to include on your photographer invoice template. The main piece of information that you ought to include is the kind of photography services you offer. Customize the information to indicate what you provided to your customer. Some of the most common services are still photography and wedding photography. You may also indicate portrait or commercial photography if that’s what you offer. Clients only pay for services offered. Be clear so that they can easily tell whether what you have indicated on the photography invoice sample is correct.  

2. Photography invoices are good for financial management

The first step to a good financial situation for your photography business is ensuring that send accurate and well-prepared invoices to your clients. Since it largely affects whether you’ll be paid or not, it is a crucial step to proper financial management. The business’ financial records are not impossible to maintain properly. You just need to start by drafting accurate invoices professionally before sending them out to your customers. A template reduces the amount of time you would ordinarily spend preparing a photography invoice example. Since you have a template that you can use as a basis or foundation for the invoice you wish to write, you now have more time to focus on the important aspects of your core service – photography. 

Invoicing, just like photography, is an art. Few photographers take it as seriously as they should. Many do it haphazardly without putting much thought into the process. Granted, photography is a highly demanding career. Photographers have to be on top of their game at all times to produce quality photos. Therefore, this leaves them with little time to focus on drafting accurate invoices professionally. Once more, this is where the photography invoice template can help a lot. 

Invoicing can determine how successful the photographer’s business is. It can have an impact on the photographer’s profit margins too. Thus, proper invoicing needs you to be on top of your game. Without a template to use and follow, you are likely to commit too many mistakes. An invoice riddled with numerous mistakes is hard to correct or edit well. At least, one error will escape your attention. This would ordinarily make the clients mad – not unless you are blessed with the ones who are willing to give you the benefit of doubt. Normally, clients who notice mistakes on the photographer invoice template, especially when it comes to the billing details, will conclude that you wanted to defraud them. 

The photography invoice template PDF allows you to focus on what’s important, as previously stated. It keeps you focused on producing excellent photos and taking the best shots. It gives you the freedom to provide exceptional services to your clients. The fact that you can use the template repeatedly also saves you money. You don’t have to keep designing a new photography invoice sample whenever you want to send it to existing customers. Therefore, invest time to study the template so that you excel at what you do best – capturing wonderful photos. 

3. Your photographer invoices are compatible with various billing methods

The photography industry mostly uses the following billing methods: 

  1. Time plus cost
  2. Lump sum
  3. Upset limit

Each method has its pros and cons. Regardless of the method you choose, you will still need to send an invoice to clients. None of these methods will help you unless you prepare and send a professional and accurate invoice. Clients can only pay based on the figure they see on the invoice. They will only pay if you clearly itemize the invoice. An itemized invoice helps clients to know what they are paying for based on the services you offered. Itemized photography invoice samples do not feature arbitrary figures. It is factual and accurate. 

In times plus cost, photographers charge for the time they took to complete a shoot. They also include all the costs or expenses incurred to complete the project. Every piece of information that could affect your payment has to appear on the invoice. Learn from the photography invoice template. Failure to include any component or item on the invoice could mean receiving a lower amount from your client. Are you ready to make the sort of mistake that sees your income and profits take a major hit? Sending wrong data or information only leads to confusion, which delays your payments. 

4. Mirror what an actual photography invoice example looks like

The photography invoice template is a perfect example of what a photographer’s invoice should look like. The template shows you how a professionally drafted and designed invoice should look. It gives your invoices a professional appearance. The Internet is a perfect place for finding various tools that you can use to generate a template worth using. Do a bit of research too to arm yourself with as many options and tools for generating photography invoice examples as possible. The more options you have, the better. 

Photographers are among the most professional group of people you will ever find. It beats logic, therefore, that they do not approach invoicing with a similar level of professionalism. Keep your relationship and interactions with the clients as professional as possible. You know how much effort, time, and resources you put in to find the best client. Use the template to draft a good, clean, professional and accurate invoice. Do this every time you finish a task and wish to invoice one or all of your clients. 

Photography Invoice Template
Image Credits courtesy of:

5. Show professionalism using your photography invoice template

Invoicing is a crucial part of doing business. For this reason, you should handle it professionally. After all, you are not asking anybody for money. You are sending a reminder for payment for services rendered. You spent time and money taking photos. You used your camera and other equipment. You fueled your car – or boarded a plane – to arrive at the location of the shoot. You have printed the photos or stored and delivered them to the client. For all these, you need the client to now settle the photography invoice example and pay you for all services rendered. 

The photography invoice template is a document that is professional. When such templates are used, professional looking invoices are created. This has the benefit of making the business look more professional and legit. From its structure and format, to the language used; the template must maintain a necessary level of professionalism. It is a document where one party – you (the photographer) – is asking the other party (your client) to pay for work done. The arrangement or agreement the two of you had can only be considered complete and fully met once you receive payment for services rendered. Even when your clients exhaust their budget and ask you to wait longer, you still need to draft the photography invoice example. 

6. Prepare and send your photographer invoice template ASAP

Draft and send the photography invoice sample the moment you finish the project. Make this a habit, especially after learning how to create invoices using the photography invoice template. Any delay on your part to prepare or send the invoice means you should not expect the client to pay you on time. Restrict yourself to sending the invoice according to the contract or agreement you signed with the client. Some clients are a bit dishonest. They will not hesitate to take advantage of you once they see you failing to invoice them on schedule. 

No matter how long you have been in the industry, you ought to have realized that a significant number of clients will always try not to pay. What option do you have with such clients? First, the photography invoice template may not offer much help here. Therefore, let all your clients understand that you will not serve anybody who refuses to sign an agreement or contract with you. Some will want to pay late. Others will want to take off without paying you. Tie them down with a bulletproof contract or agreement that you can legally enforce. 

There is nothing wrong with reminding clients about the agreement when sending them photographer invoice templates. Customers who default or pay late are part of the business environment. That’s just how running a business is like. These behaviors are not limited to photography industry alone. They exist in almost any industry you can imagine. Therefore, protect yourself and the business by getting everything down in writing. Before sending any invoice or commencing the project, issue each new client with a copy of your policies, terms, and conditions. Let them know that you cannot work with them unless they agree to your terms. Ask clients if they understand what the agreement says before they sign. 

Hire a lawyer to help you draft a legally binding agreement or contract. 

7. Monitor expenses and income before preparing the photography invoice template

As you will see, the template cannot track your expenses. But, you can use the accurate invoices you write to determine or calculate how much money you make each month. This is made possible by using templates since they help you prepare accurate, effective invoices. A financially savvy photographer will always keep a close eye on expenses and earnings. The earnings should always exceed the expenses. Invest in an accounting program that helps you to keep track of your expenses. Use the invoice to determine whether the business is making profits or losses. The photographer invoice template is a crucial piece of document that you need to prepare financial statements, which can be the difference between getting a loan and not getting one. The photographer has to learn how to prepare invoices and send reminders to clients who do not pay theirs on time. 

Photography Invoice Template Sample
Image Credits courtesy of:

8. Photography invoice templates offer more control

The photography invoice template can prove quite helpful at creating a system that allows you to stay on top of everything happening within the business. If you can monitor the finances – how they come in and where they go – you are likely to keep your business from folding up like the competition. Find a way of keeping track of all the clients you have worked for but are yet to clear their invoices. Separate them from all who have cleared their invoices or at least communicated with you regarding delays. 

There is no room on the template for doing all that is stated above. 

Therefore, this is something you will have to do outside the contract or any photographer invoice template you write. The system you develop will incorporate the template and all invoices written or sent out. Keeping a proper record of all your invoices makes it easy to send reminders to any client who is yet to pay. Without a well-maintained record, you will disappoint your clients. You will forget who owes you money. You will not appear as professional as you have always wanted to be seen. Eventually, your business could take a hit from which it may never recover. 

Therefore, never despise any photography invoice template. Use the template to build unique invoices that also market your photography business. Photographers have a lot of work to do and very little time. The fact they have little time to do all that they should make it necessary to invest in templates, tools, equipment, and software that simplify their lives. The template is like an ally. It steps in to keep you abreast on invoices that should go out to their respective owners. 

Finally, when sending the invoice, you may also need to attach a copy of the contract the two of you signed. This is essential when dealing with a client who argues a lot and doubts your claims. The photography industry is just like any other. It has its fair share of difficult-to-please clients. It has clients who seem to have purposed to make your life as unpleasant as possible. For this reason, always keep a copy of the contract where you can find it easily. Take time to prepare an invoice, whose accuracy nobody will deny or doubt.

If you want to know more about what you need to learn and practice to be successful in the photography industry, read our guide on how to get into photography.

Frequently Asked Questions
Questions about this template.

How do you write a photography invoice?

Create a document with a unique invoice number, company name/address, date of the invoice, scope of work, payment details or terms, price or amount of the services that need to be paid. You could also use Bonsai's invoice templates to customize, manage and send impressing invoices.

Do photographers use invoices?

As a photographer, you'll need to send billing requests to clients in order to get paid and set a paper trail for taxes. Invoicing itself is an art that all photographers should pay close attention to.

Is there a free photography invoice template?

Yes, try Bonsai's invoicing software to manage, customize and send invoices. Add your company logo, details, costs and start sending professional looking invoices today.