Template

/5 - votes
Downloaded times
Use template
Legally vetted
E-signature
Track opens & views

Between:


FIRST_NAME
LAST_NAME
Corporation Corp.
‍ Acme LLC.
Client

FIRST_NAME
LAST_NAME
Corporation Corp.

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.

Free Personal Training Contract

Fully editable with standard terms and clauses. Send and e-sign it online.

Bonsai has helped create 1,023,928 documents and counting.

Trusted by 500,000+
business owners

“My best friend in scaling my business

Like putting my finances on auto-pilot”

Bonsai does the hard work”

Everything is streamlined”

Huge timesaver”

It’s been the most stress-free year of my life!”

I feel more confident”

Backbone of my business”

“So simple”

“Clients love how easy my systems are

A must-have!”

“I do less admin and do more of what I love

“Worry-free contracts and invoices

“It pays for itself”

Great customer service!”

A life-saver!”

Clients take me more seriously”

“I upped my rates and won more clients

Date: March 8th 2023


Between:

Coach:

First_name
Last_name
Acme LLC.
Client:

First_name
Last_name
Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.

1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.

2.DUTIES AND RESPONSIBILITIES.

- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.

3. REPRESENTATIONS.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

4. TERM AND TERMINATION

This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).

3. INDEPENDENT CONTRACTOR.

The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.

6. CONFIDENTIAL INFORMATION.

6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

7. LIMITATION OF LIABILITY.

Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

8. INDEMNITY.

8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

9. GENERAL.

9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

Coach

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.
Table of contents

What is a personal trainer contract?


A personal trainer contract is a legally binding agreement between a personal trainer and their client. It details everything from the number of training sessions to cost, invoice dates, liabilities, and insurance obligations.

The agreement will differ slightly depending on if the personal trainer works for themselves or is a contractor at a gym. Still, some elements—such as liability releases, assumption of risk, and termination details—should be included in every contract.

Note: Sign-up now to start creating your free personal trainer contractor agreement. It has all the basic elements you’ll need to get going, and it’s been written and reviewed by top lawyers.

Why you need a personal trainer contract


A personal trainer contract is essential for both parties as it lays out in black and white what the terms and conditions of the personal trainer/client relationship will be.

Without a personal trainer contract, it's difficult for the client to know exactly what they're paying for. Agreements are beneficial for the personal trainer, too—If the trainer has sold the client a specific training package (2x 60-minute sessions for six weeks), it's better to have this in writing, so the client doesn't ask for more sessions.

Personal trainer contracts also help protect both parties legally and financially. If a client doesn't show up for a session, a provision in the contract will outline that they are still obligated to pay. The same goes for if the client gets injured during the session—the agreement will protect the trainer from liability.

So, what are the most important elements for any personal training contract agreement to make it legally binding?

What should be included in a personal training contract?

Detailed descriptions of the work

Here, a description of the personal training services to be performed, such as "sessions may include but are not limited to..." may be included along with a list of activities like weight training or aerobic conditioning to meet the client's fitness goals.

Training timeline

A training timeline should be specific about how long the agreement will last—whether it's ongoing or just for a block of training (i.e., 8-week boot camp.)

The timeline should also include the number of client's training sessions included, frequency (i.e., twice a week), and—if the contract is for a block of time—when the sessions will wrap up.

Payment details

The personal trainer should break down how much the services will cost and the payment terms for the entire agreement.

Usually, the personal trainer will charge either per session, per hour, or package. Along with the rate, the personal trainer should also include whether the sessions or package need to be paid upfront and if they require a deposit. Here's an example:


sample payment details in personal trainer contract


If the client is purchasing a package (i.e., 6 x 1-hour sessions), the personal trainer may place a time restriction on when these sessions should be used (like within the next 12 months.)

Cancellation clause

This is for when a client can't make a session.

A cancellation clause outlines how much notice they need to give the personal trainer, whether or not they can reschedule, and the penalties for a no-show. This is the same for personal trainers who need to cancel a session: the contract could offer the client a credit for another session or a refund.

Term/Termination clauses

These clauses outline the steps either party must take to terminate the agreement.

The clause will state how much notice either party must give (i.e., seven days), how they need to give notice (like a written letter), and whether or not they need to pay a cancellation fee:

termination clause sample for personal trainer contract


Other factors

Other important elements of a personal trainer contract, like liability, indemnity, and confidentiality clauses, must be included.

These sections cover the client's obligation to notify the personal trainer of any pre-existing conditions as well as the client's fitness level, which they should acknowledge in a physical activity readiness questionnaire.

The personal trainer will also need to clarify their qualifications, risks involved with certain exercises, and equipment.

Personal trainer contract template


Instead of drafting a personal trainer contractor agreement yourself, using a template is the best way to ensure it includes all the clauses and details we've just talked about. And, it gives both parties entering into the agreement confidence that it's legally watertight.

What's the benefit of using Bonsai, instead of editing a template yourself?


Because every Bonsai contract template is legally vetted, you won't need to hire a law firm to validate whether it is binding.  

Changing details like pricing, timelines, and cancellation clauses are easy as our contracts are fully customizable. The contract generator even walks you through the agreement, explaining why each section is important and offering chances to customize anything.

How to create a personal trainer contract with Bonsai


Bonsai has two ways to create a personal training agreement, either by downloading our standard PDF template or using our free contact generator.

Bonsai's templates allow you to customize each section to give clients more details about your personal training business. Once you input the basics (like the cost of the sessions), Bonsai has the option to edit specific parts of the personal trainer contract, like termination clauses and late payment fees.

add your late payment fee details when creating your personal trainer agreement


Personal trainer contract FAQs

What is fair compensation for a personal trainer?

Personal trainers are compensated differently, depending on whether or not they're self-employed or contracted by a gym.

Personal trainers hired by a gym may be paid a straight percentage of revenue (i.e., $60 sessions may be split 50/50 between you and the gym) or on a sliding scale (less than five sessions a week will have a rate of $30/session, and over 15 sessions will be paid at $40/session.)

Some personal trainers, like those working for themselves, also negotiate contracts and charge more depending on their qualifications. While a client may pay a certified fitness trainer $30/hour, master fitness trainers can demand double the compensation.

How do I become an independent personal trainer?

An independent personal training qualification should be earned through a reputable organization, like the American Council on Exercise, American College of Sports Medicine, or the National Federation of Personal Trainers.

Getting a qualification from an organization like this shows clients your credibility and competence when thinking about hiring you.

Frequently Asked Questions

Questions about this template.

How much should I charge for a personal training session?

Personal trainers charge by the hour. The usual rate for gym session ranges around $40-$0 while a home session is usually around $60-$100.

How do you make a fitness contract?

Include on a document the scope of work, payment terms, details of the participating parties, terms of service and expectations. You could also edit Bonsai's free contract template (which are reviewed by attorneys) to kickstart your client agreement.

Can anyone write a contract?

A contract doesn't have to be looked at by a lawyer and just be written on your own. However, beware. Holes in the wording can cause problems in the future. Avoid this with Bonsai's free contract templates which are curated by attorneys.