Movers Invoice Template

Running a profitable moving company takes more than just moving furniture from one place to another. You put in a lot of work to make every job a success, taking care of training, logistics, customer relationships and everything in between. So when it's time to request payment, it's important to send out professional and detailed invoices that reflect your hard work and help you get paid faster.

But with so much on your plate, you may not always have time to write and proofread every single invoice. Which is why having your own movers invoice template can be of great help to save valuable time while achieving perfect invoices every time. By making sure your invoice template covers the essential elements you can quickly fill in the job-specific information and go on with your day.

Let's take a look at what your template must include.

Note: With Bonsai's all-in-one product suite you can create unlimited invoices and access endless administrative tools to help you save valuable time so you can focus on growing your business. From free invoice templates to a full invoicing and accounting software, Bonsai has your back!

Essential Elements of a Moving Company Invoice Template

When creating your moving company invoice template, keep in mind all the services charged for must be detailed in a way that is clear and easy to understand for your clients. At the same time, all business-related information must be in place so you keep well-organized accounting records for a smooth tax season. Let's go over the essential elements to cover on your invoice template.

Business Information

Start your moving company invoice template with a section for your business information. Include the business name, phone number, address, email and website. This is also a great place to mention any special services you might offer such as shuttle service, split pickup/delivery, warehouse handling, cross-border moving, etc.

You can achieve more professional invoices by adding your moving company logo, registered trademarks or any other branding elements to make your invoices unique and easily recognizable for your customers.

Client Information

Next, include your customer's full name (or name of the company) as well as up-to-date contact details such as phone number, billing address, and email address which will serve to send your invoices via email and follow up on payments. You may also include the pickup address and final destination, as well as the date(s) of the moving services.

Invoice Number and Date

You must assign a unique invoice number to all of your invoices. This will keep your paperwork well organized, help you track payments, past due balances, and avoid returned invoices which may lead to late payments. Include as well the date when the invoice was sent out to help you determine the invoice date and know when it's time to charge a late fee.

Moving Services Provided

Your moving company invoice template must have enough space for you to provide all the details and costs of the moving services rendered. You want to list each service separately such as disassembling/assembling furniture, packing, transportation etc., along with any extra charges for special materials or supplies. Don't forget about the quantities of each item charged as well as flat rate, hourly rate, or rate per mile, and total cost.

If you do charge on an hourly basis, you can provide more transparency by adding an hourly timesheet to clearly show the time spent on each task.

Totals

Make sure the totals section of your moving company invoice template has at least three separate lines. You want to start with the total cost of the services provided before taxes (subtotal) then add the appropriate taxes and then the grand total. If you provide any discount for referrals, regular customers or corporate clients, add an extra line to highlight it. Do this by subtracting the discounted amount from the subtotal before adding the taxes, including a short description so your clients quickly identify the discount.

Payment Details

Increase your chances of getting paid promptly by making this section as detailed as possible. It's important to provide all of your accepted payment methods such as checks, credit/debit cards, ACH transfers, online payments etc. Include the corresponding account numbers, account holder's name, mailing address and payment links. You want to make the process quick and easy for your clients.

Additionally, disclose your payment terms starting with the payment due date, applicable late fees, refund policy, partial payments or payment arrangements available, as well as any discounts or incentives you offer for early payments.

Notes

Include a small section at the end of your moving company invoice template to leave a personal note to thank your customers for choosing your company. Let them know how much you appreciate their business and take the opportunity to ask for a good review or valuable referrals. You can also mention any future promotions or additional services you think they might benefit from.

Use Our Free Moving Company Invoice Template

Making sure everything runs smoothly in your moving company is already taking up most of your time. You probably don't want another time-consuming task such as creating your own invoice template. Luckily, you don't have to. Simply download Bonsai's free invoice template especially designed for moving companies looking to bill clients in an effective way.

You can fully customize every aspect of your free invoice template to fit your business needs and easily create professional invoices. Once you're happy with your template, save it in your preferred file format (google docs, google sheets, excel, etc...), to bill your clients consistently and get payments quickly. But why stop there? Your moving company needs more than just an invoice template.

Use Bonsai's complete invoicing software to automatically send payment reminders, set up recurring invoices, get read receipts, and apply late fees to overdue accounts. You can also link your checking account to your invoices so you can instantly access your funds after each payment. Start today and take your business to the next level!