EVENT PLANNER CONTRACT

Event Planner Contract

An agreement between Northwind Studio and Acme Co covering the planning, coordination, and on-site management of the event described below.

Parties and Overview

This agreement is entered into by Northwind Studio (the "Planner") and Acme Co (the "Client") for the engagement described below. It sets out the key terms, deliverables, fees, and acceptance required to move forward.

Background

The Client wishes to engage the Planner on the terms described in this contract. Both parties confirm they have the authority to enter this agreement and that it supersedes any prior verbal or written understanding on the same subject.

Scope of Work

The engagement runs across three phases. Each closes with a written deliverable and a review before the next begins.

What is included

• Kickoff meeting and event brief
• Vendor shortlisting and contract coordination
• Written run of show, floor plans, and timeline
• Ten hours of on-site event-day coordination

Not included: vendor costs, catering, rentals, decor purchases, permits and licenses, and travel over 50 miles. New scope can be added in writing at any time.

Fees and Payment

The fees below cover the scope of work in the previous section. Payment terms are set out in the schedule that follows.

Payment Schedule

Cancellations more than 90 days before the event forfeit the retainer only. Cancellations within 90 days are billed in full unless the date can be rebooked and vendor commitments are recoverable.

Acceptance

To proceed, complete the fields below and sign. This agreement is valid for 30 days from the date on the cover.

EVENT DATE

GUEST COUNT ESTIMATE