EMPLOYEE TERMINATION LETTER

Employee Termination Letter

An agreement between Northwind Studio and Acme Co documenting the end of employment, final pay, and post-employment obligations.

PREPARED FOR

Acme Co

PREPARED BY

Northwind Studio

DATE

August 18, 2026

Northwind Studio

EMPLOYEE TERMINATION LETTER

Parties and Overview

This agreement is entered into by Northwind Studio (the "Employer") and Acme Co (the "Employee") for the engagement described below. It sets out the key terms, deliverables, fees, and acceptance required to move forward.

EFFECTIVE DATE

Last day

Employment ends at end of business on the confirmed date.

NOTICE PERIOD

2 weeks

Standard notice, paid in full whether worked or waived.

REASON

As stated

Reason for separation, as discussed in the exit meeting.

Background

The Employee wishes to engage the Employer on the terms described in this contract. Both parties confirm they have the authority to enter this agreement and that it supersedes any prior verbal or written understanding on the same subject.

Northwind Studio

EMPLOYEE TERMINATION LETTER

Scope of Work

The engagement runs across three phases. Each closes with a written deliverable and a review before the next begins.

STEP 1 · TRANSITION

Transition and handover

Documented handover of active projects, client accounts, and internal knowledge to the assigned team lead before the effective date.

STEP 2 · RETURN OF PROPERTY

Return of property and access

Return of laptops, badges, credit cards, keys, and other Employer property, with system access revoked at end of business on the effective date.

STEP 3 · FINAL PAY

Final pay and benefits

Final wages, accrued but unused vacation, and any earned commissions paid in the next pay cycle, with details of severance and healthcare continuation.

What is included

Confidentiality obligations continue after employment ends
Non-solicitation of employees and customers for the period set in the original agreement
Return of all copies of Employer materials, including electronic files
Cooperation with reasonable transition questions for 30 days

Not included: any separately signed severance or release agreement, which controls in the event of conflict with this letter. New scope can be added in writing at any time.

Northwind Studio

EMPLOYEE TERMINATION LETTER

Fees and Payment

The fees below cover the scope of work in the previous section. Payment terms are set out in the schedule that follows.

Item	Rate	Qty	Amount
Final wages through effective date	$4,200	1	$4,200
Accrued and unused vacation	$1,600	1	$1,600
Discretionary severance (2 weeks pay)	$2,100	1	$2,100
Total			$7,900

Payment Schedule

Milestone	Share	Amount
Final wages and vacation	Next pay cycle	$5,800
Severance	Within 14 days of countersignature	$2,100
Benefits continuation notice	Delivered with this letter	Separate

Healthcare coverage ends on the last day of the month of the effective date. A separate benefits continuation notice with instructions and deadlines is delivered with this letter.

Northwind Studio

EMPLOYEE TERMINATION LETTER

Acceptance

To proceed, complete the fields below and sign. This agreement is valid for 30 days from the date on the cover.

EFFECTIVE SEPARATION DATE

e.g. October 31, 2026

FORWARDING EMAIL ADDRESS

Personal email for tax and benefits documents

I confirm I am authorized to accept this agreement on behalf of the Employee.

EMPLOYEE

Sign here

Acme Co

EMPLOYER

Sign here

Northwind Studio

About this template

The Employee Termination Letter template is a five-page document for putting an engagement between the Employer and the Employee on paper before work begins. It carries an overview with stat cards, a three-phase scope of work, a fee table with a computed total and payment schedule, and an acceptance page with inputs and signatures.

It is intentionally simple: rename what needs renaming in Bonsai, edit the scope and fees to match your engagement, and send. Merge fields handle the party details and date, and the last page collects the fields you need plus both signatures.

Details

Format: Doc · 5 pages

Recipients: Client + Provider

Signature: Client + Provider

Merge fields: Sender, Receiver, Date

Employee Termination Letter Template

Employee Termination Letter Template