Free Web Design Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Web Design Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Web Design Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Web Design Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Purpose of a web design invoice

A web design invoice (or web development invoice) is your go-to document for showing a client the services you’re billing them for and how they can go about paying you. That’s the main purpose of all professional invoices, and this is no exception for freelance web designers and web developers. You have many hats to wear in your role and your invoice will need to clearly and accurately outline those services and their cost.

Note: Tired of admin and want to get back to designing beautiful websites? Sign up to Bonsai now for free and have your invoice template ready in minutes.

Eliminates errors

The best invoices are user-friendly and accessible. You want the person reading it to know exactly what’s going on and that means having all the information clear as day. You’re eliminating any errors that they could potentially make, which is super important when it comes to getting paid the right amount and on time. 

Helps you bill correctly

You’re essentially listing out every service you’ve provided to your client over the course of the contract or web design project. As a designer, this could be a lot of different tasks that may vary in cost. In your invoice details, you’ll be able to show everything you’ve done, how many hours you spent doing it, and how much that costs.

Clarifies taxes

And the most exciting part of all–taxes! An invoice is also a useful tool to help you, as a web design business owner or freelancer, charge the right amount of sales tax. Some countries require you to charge additional tax, such as VAT or GST—this can go directly on your invoice for your client to see. You can also provide your tax information, should your client need to know it for their accounts.

Web design invoice template breakdown

At this point, you might be wondering what your invoice will actually look like. Below, we’ve gone ahead and broken down one for you and what it will include. 

Acceptable payment methods

As a freelance web designer, you and your client may be living in different states or even countries. This is an increasing trait in the ever-growing web design industry, where boundaries extend as far as your internet connection does. Your website design invoice will include your payment methods, such as PayPal, Stripe, credit card, or direct bank transfer.

Terms and conditions

It’s a good idea to include an attached document to your web design invoice with all your terms and conditions around the payment. This is something that will help you should anything turn sour with a client—we’ve all been there before.

Suitable pay date

Web designers should always include the date expected to be paid—keep in mind, this is the date your client will pay you, not the due date that it should be in your account. Not only will it help you to get paid faster in the long run, but it will also combat late payments. It’s good to note that larger companies may take several weeks to process your payment, so always align with your client on your expected pay date.

Billing information

This will be a standard section in your web design invoice template that includes the total amount, any added tax, or even discounts. This is necessary information to steamroll your payment process and adds another level of professionalism to your itemized invoice template.

Name and contact details

Every invoice needs to include your name or business name, as well as your contact details. You’ll also need to add your client’s name and contact information parallel to yours. 

Web design invoice template tips

Everybody likes tips, so we’ve included some pretty useful ones below. While these may not be necessary when creating custom invoices, they’ll certainly help towards getting paid faster and building a strong relationship with your client.

Set payment reminders

Sometimes clients just simply forget to process your payment—they are human after all and mistakes can happen. You can set yourself reminders using Google sheets or better yet, use accounting software like Bonsai to do it for you. Either way, sending reminders can help with your timely payments. 

Be transparent

Sounds a little general, right? However, this is an important tip to note down. No one likes to be surprised when seeing something unexpected on an invoice, especially your client. Make sure every cost on your web design invoice is clearly labeled—this can include added sales tax or tracked expenses that will increase the total cost.

Web invoice design

This is an easy one for you. We all know that good design makes a difference. So, make sure your web design invoice template represents your brand and you as a designer. This is especially important when you send a recurring invoice.

Be flexible

It’s good to keep in your mind that every client is different, some will require or prefer you to add specific information to your invoice. Although this may not be part of your beautifully and strategically crafted web design invoice template PDF, to keep your client relationship healthy, you will need to change it to meet their needs. 

Track your time

If you really want to impress your client, add a separate document with your tracked time spent on the project or for that month. This is helpful for your client to see what you were spending most of your time on, and will ultimately build trust between you and them. 

Use simple language

This is especially important for web developers to note. Your client isn’t always going to know what Schema Markup is or what you mean by API—use laymen’s terms where you can and write acronyms out in full. 

Include important documents

As we mentioned earlier, attaching your terms and conditions to your invoice will help guarantee you some legal protection. It’s also a good idea to attach other documents when you think it’s necessary—for example, your web design proposal or freelancer contract.

Creating a web design invoice is simple with Bonsai

Creating the perfect invoice has never been easier:

  • Sign up to Bonsai for free
  • Simply download a web design invoice template 
  • Start filling in the blanks and personalizing it

With a Bonsai account, you have unlimited access to our hub of professional invoice templates—all ready and waiting for you to use. They’re made by freelancers for freelancers, so you can be sure everything is there that’s needed for you to invoice correctly.

What’s best is that it’s easy to add your personal design and touches to it. As a web designer or developer, nothing is worse than having a document that doesn’t represent you, your business, or your brand. 

Web design invoice FAQs

Below are some of the most frequently asked questions by web designers and developers. 

How do I send a web design invoice?

There are a few ways to send an invoice:

  • Email
  • Paper
  • Accounting software

There is some debate on whether it’s better to send paper or digital invoices, however, there are clear benefits when using automation. Automating your recurring invoices builds a habit, meaning that your client will expect your invoice at the same time every month and know they will need to pay it.

What is an invoice template for web design?

Web design invoice templates are essentially barebones invoices without specific information about all the services provided or all the details about a client. It will include your payment details, contact information, terms and conditions, and any other information that’s personal and isn’t likely to change.

The benefit of having a template is that it’s efficient and reliable. Without one, every time you bill a client you’ll need to create the invoice from scratch. Depending on how many clients you have or how busy you are, this could be time crucially needed elsewhere.

Can I use Google Docs to make an invoice?

It is possible to use Google Docs, Google Sheets, and even Microsoft Word to create your invoice—the benefit there is that Google Docs and Google Sheets are free. However, you’ll be spending a lot of time and effort creating these invoice types and run the risk of creating an invoice that isn’t well-designed and is missing crucial information. Using Bonsai is like using an invoice generator, you’ll have all the key information that’s necessary for an invoice, free, and at a click of a button. 

How do I get more clients?

There are plenty of resources you can use to get more clients, including:

  • Using external agencies
  • Networking
  • Focusing on a niche
  • Building a website

Focusing on a niche is an important one to note down. There's a difference between getting more clients and getting better clients—for example, if you're a front-end web developer specializing in Vue.js for aviation companies, you're more likely to stand out to those clients who need your specialization.

Remember not to limit yourself to one channel—combine multiple channels as you search for new or better quality clients.

Frequently Asked Questions
Questions about this template.

How do I create an invoice for Web development?

You can make an invoice for web development services with Bonsai. Customize our template with your business info, your client's info, logos, payment details, scope of work and send it off.

What is a Web invoice?

A web design invoice (or web development invoice) is your payment document for showing a client the services you’re billing them for. it'll also let the client know how they can go about paying you and when it is due.

How do you bill a client for website design?

Simply create an account with Bonsai, select web design invoice template from or large library and then edit the necessary details. Our invoicing software takes the pain out of invoicing and lets you set up recurring payments as well as partial payments.