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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Painting Proposal Sample

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is a Painting Proposal?

A painting proposal is a document that itemizes all the painting services you can offer to a potential client. A good proposal covers the necessary details that your prospect would be interested in knowing—from the plan of action and resources required to the painting estimate and timelines. 

On top of these key details, your proposal should convey why you’re a good fit for the project. Think of it as your time to shine and spotlight what sets you apart from other painting contractors—you want to provide a state of the art experience. 

It’s also the perfect place to tackle all your client’s paint points, flex your attention to detail, and highlight your understanding of the project—proving that you’ll offer the best value for their money. 

With all this work going into the document, writing a painting proposal can feel more challenging than the painting itself. The intricacies of a proposal—documenting the labor costs, identifying the exterior painting area if there is any, completing the prep work, and a lot more—can easily get overwhelming. 

What’s the best way to handle this? Create a painting proposal template.

A template pieces together all the nuts and bolts to help you create a winning proposal without wasting time and energy. A professional template is key for creating a stellar proposal that conveys your expertise, summarizes your painting services, and records all the costs involved. 

Note: If you’re ready, you can use our world class painting proposal template for free now

What to Include in the Painting Proposal

Ready to put pen to paper—or brush to easel—for your painting proposal template, but unsure where to begin? 

A painting proposal is not significantly different from other service-based proposal templates. So, figuring out what sections to cover is a good starting point to prepare your template. 

Here are some common elements your client would expect to see in your painting proposal:

Cover letter 

Like all proposals, your painting proposal sample should begin with an introduction of your business and painting services. You can talk about your experience as a painting contractor and summarize all the clients you’ve worked with in the past. 

painting proposal cover page

This is your opportunity to take center stage and zero in on everything that makes you the perfect candidate for the project. 

Your cover letter is also a great place to add a personalized touch—so, don’t forget to customize it for all the paint jobs you’re bidding for. 

Scope of work

Outlining the project scope is an essential part of your proposal—the main event, really. It’s where you’ll spell out the project scope and explain your plan of action for the painting job. 

Here are some points you can cover in the scope of work section of your painting proposal:

  • Area to be covered: include the details of the painting area for the project, both interior and exterior. This part will help in ensuring that both parties are on the same page when it comes to your painting service. Clearly specifying your interior and exterior painting services will also help prevent scope creep and keep the project on track. 
  • Evaluate problem areas: before writing down your proposal, dig deeper into the projects at hand and analyze any potential flaws in the building that will require extra attention and effort. Let your commercial and residential clients know the thorough work you’ve put into analyzing their property to create this proposal. 
  • Materials and resources required: list down all the materials you’ll need to complete the painting work and explain which material will do what. For example, the type of caulk required to seal leakage areas or the type of paint needed for exterior and interior areas. Describe your resources in detail to show your prospects that you know what you’re talking about, and so they have a clear idea of your costings. 
  • Plan of action: highlight your bespoke approach for individual clients and set your pitch apart from a pool of similar proposals for the job. Chalk out your steps of preparation, caulking, and painting to ensure that your clients get a clear picture of how you’re going to proceed with the project. 
scope of work list on a painting proposal sample

On top of these key details, your project scope section can also include some specific details from your conversation with the prospective clients. Demonstrate your problem-solving skills and expertise as a painting contractor by jotting down all your client’s concerns alongside potential solutions.

Outline any repair work 

After pinning down the scope of work, explain the estimated repair work for the project to help your client understand exactly what you’d need to get started. Examine the property and identify areas that need to be repaired before you can start working your magic. 

This will also allow you to customize your template and show the research you’ve put into making the proposal. Use this section of your proposal template to better present your attention to detail. 

Schedule and timelines

One of the most vital considerations of any painting project is the time it’ll take until completion. If you have an experienced team capable of finishing up a painting service quickly, highlight it as a key selling point in this part of your proposal. 

You should first attempt to understand your client’s expected timeline before customizing your template proposal document. Once you’re aware of their expectations, list down all the resources and materials you’d need and chalk out your action plan. Spend some extra time brainstorming about all the next steps to determine realistic timelines. 

Bonsai top tip: When explaining your schedule, go into as much detail as possible. Specify your daily working hours, estimated start and end times, and account for holidays or leave. Adding clarity to your proposal can make your case stronger than others. 

Case studies 

After you’ve detailed everything your clients want to know, it’s time to talk about your experience as a painter. Include relevant examples to build credibility for your skills and convince your prospects that you know the drill pretty well

You can pick some of your best works from the past and add details like:

  • Non-sensitive client information
  • Project type: commercial or residential
  • Building details: area, structure, layout, and similar
  • Materials and resources used 
  • Timelines 
  • Photos of the final work
  • Customer testimonials 

Adding an example or two can add a lot more weight to your painting proposal and increase your chances of winning the deal. 


Estimating the total costs for a project can be challenging, especially when you know that pitching too high can lose you a good project and low-balling it can mean you’re underpaid for all your hard work. 

Instead of shooting in the dark, have a conversation with your prospective clients to understand their budget and expectations. This will also help in qualifying all the leads you get based on price. 

When you have some idea of how much your client is willing to spend, you can create a solid plan of action within their budget and easily land the project. Similarly to a quote, your painting proposal template should include a section detailing the cost for every service.

This section of your painting proposal template should include a pricing table to specify the cost of:

  • Materials required 
  • Manpower needed
  • Total estimated time 
  • Add-on services 

Carefully analyze the project scope to sum up the final payment terms for your proposal. 

payment summary on a painting proposal sample pdf

How to Write a Painting Proposal 

Templates help in creating professional proposals without having to collect, organize, and write down all the details from scratch. The right painting proposal template can be a complete game changer to create perfect proposals effortlessly. 

Here are some best practices to follow for drafting a winning proposal:

Personally present your proposal

Painting requires hands-on work. You can’t create a proposal worth its mettle without visiting the property and estimating the complexity of the painting job. A visit to the project premises also gives you the opportunity to chat with your potential clients about their expectations, requirements, and budget. 

Once you’ve done the initial legwork to create a stellar proposal, you have to ace the delivery of your proposal as well. Wondering what’s the best way to do that? Simple—a personal and immersive presentation.

Involving your prospects with a live presentation of your proposal can significantly increase its impact. They’ll be more intrigued and pay close attention to what you have to say. It also brings in a personal touch that standard proposals can’t match. 

Keep it crisp and concise

You don’t need fancy language and terms to write proposals for a paint job. Instead of confusing your client with complicated jargon and too many sections, keep your proposal’s content short and simple. 

Focus on covering the precise details that your client wants to know—like the number of coats, the quantity of paints, and the time for drying and polishing. A to-the-point proposal can position you as a reliable expert. 

Creating a Painting Proposal is Simple with Bonsai

Putting together a perfect proposal customized to the needs of every client can be overwhelming. With Bonsai’s carefully crafted painting proposal templates, it’s a walk in the park. 

Set the right context for your relationship with a new client and land deals faster with Bonsai’s tried-and-tested templates. Get started in three easy steps:

  1. Sign up on Bonsai
  2. Choose a proposal template that meets your preferences 
  3. Edit the template to your liking 

Creating proposals has never been so easy. Say goodbye to your tedious proposal software and hello to your efficiency partner—Bonsai. 

Painting Proposal Sample FAQs

What do you include in a painting proposal?

Writing a painting proposal is easy when you know the right components to include. Here’s a helpful set of sections you should add to your paint proposal:

  • Cover letter
  • Scope of work
  • Repairs and supervision
  • Schedule and timelines
  • Case studies
  • Final price

Create a template for your proposal with a basic outline and customize it at your convenience. 

What is a painting contract?

A painting contract is a fundamental document for a project between a painting contractor and client. This legally-binding contract lays down all the terms of the project and specifies the rules that both parties need to abide by.

Frequently Asked Questions

Questions about this template.

How do you make a painting proposal?

Start by signing up and customizing Bonsai's pre-made templates. You'll send a painting proposal in no time. Introduce your company, explain the problem, how you'll solve it and state the cost for the engagement.

How do you write a proposal example?

Use the pre-made templates from Bonsai as a guide while writing a painting proposal. Our templates are simple to change to your project objectives. Include all your related experience, terms of service, and explanations for why you would be a great painter to contract.

How do I write a wall painting proposal?

Write a summary of the suggested artwork . Give a general outline of the suggested artwork and high level overview. You could also try Bonsai's templates at no cost. Simply edit the details, and send a professional looking template today.