Interior Design Fee Structure Template

Interior Design Fee Structure Template


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Interior Design Fee Structure Template

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Interior Design Fee Structure Template
Interior Design Fee Structure Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What Is An Interior Design Fee Structure Template?

If you plan to establish your interior design business, you might wonder how much money you should charge for your different services. Should you ask for the same fees for every task or charge a fee based on the project? Should you take lump sum fees at the beginning or end of the project? The fee structure template will help you understand the suitable charges for your work. It makes the calculation smooth and seamless, which is best for designers with poor calculating skills.

With a template, you will have the price of everything in one place, saving you from reviewing all documents every time. The fee structure will also streamline your workflow, as you will know what the budget for the project is and how much the amount of money is assigned for every phase of the task.

Wondering where you can find an interior design fee structure template? Bonsai features a variety of templates for professionals who need guidance and help to structure their business and make themselves look professional in front of clients. We also offer templates to designers so that they can offer a complete fee structure to their customers that help both of them to stay on the same page. Before you get our template, let’s learn the different fee models to make an informed decision.

How do you charge a client for interior design services?

Interior designers usually charge around 10 to 45 percent of the project’s total cost. However, the total cost includes the cost of any purchases made on your behalf, the construction cost, and the estimated costs of the time spent on the job.

Since a designer needs to consider several factors in calculating the fees, it’s a challenging task for them and the clients, as they struggle to understand your way of estimating cost. You can use an interior design fee structure template to bill your client. Wondering how? Our guide to interior design fee structure gives you multiple options to bill your clients for services and to get the most value from your expertise.

Considering Different Interior Design Service Pricing Models Can Help You Maximize Your Earning Potential

Interior designers, especially newbies in the interior designing industry, always get confused about how to estimate the cost of their work. They mostly look to their competitors to decide to price or simply give quotes to clients, whatever they believe will be right for the project. Not only it causes the risk of getting lower fees, but also often pushes back clients due to the higher cost of work.

Understanding the type of interior design service pricing model is critical to get paid appropriately based on your skills and hard work. Choosing a suitable pricing model will help you avoid charging less, which might lead to losses. It also prevents you from overpricing your services that your audience can’t afford.

Note that every model is greatly useful and efficient. However, all of them consider different factors to charge fees. You need to choose the one based on your way of working, the project you got, and your preferences.

Additionally, you can choose a different model for different projects which go well with the type of services you are offering. Here are some ways to improve your earning potential and attract more clients with different models.

Retainer Fee Structure

A retainer fee is the money paid upfront to you before the project starts. It’s a perfect option for long-term projects as your client can’t refuse to continue a project in between as they have already paid you.

Generally, you need to calculate the retainer fee by multiplying their hourly rate by the number of hours you think a project will require. Decide your hourly rate based on your skills, experience, and knowledge. You can check the hourly rate of competitors to get an idea. If you are a beginner, your rates will be less than the experts in the industry, so people choose you over them.

Price per Square Foot

This is one of the most common techniques interior designers use to decide the project's total cost. In this method, you need a specific rate for a square foot of the work. This way, whatever the project area size is, you will charge the fees by multiplying your per square rate by the total square foot of the space.

While many experts use it, the per square rate sometimes does not benefit designers. This is because, in many cases, you need to put in extra effort and energy compared to other projects of the same size, but you will get paid the same amount. However, it’s best for large-scale commercial or residential properties.

Hourly Rate Fee

This is a great model for smaller projects where you have a good idea of the scope of the work. You can also use it for a project with an unclear schedule or final date to get paid for the time and energy you invest in the work.

However, interior design professionals often underestimate how long the tasks will take. Therefore, they mostly undercharge clients for exponentially amazing work when charging by the hour.

Cost Plus Pricing

Also known as markup pricing, cost plus pricing is the practice where a fixed percentage will be added on top of the price of the products used and work done for the project. This model works best when you need to purchase furniture, decor, and other items for the space to revamp or improve the area.

With this, you can get a good amount of fees – enough for the effort and energy you have put into the process. Based on your abilities and demand, the percentage can be 10% to 45%.

Fixed Fee

A fixed price not only allows you and your clients to agree on the quality of the project to be delivered but also allows you to estimate how much you can earn at the end of the project.

Designers who offer the same services, have a specific technique, and use particular products to perform a certain type of project can use this model. Clients also prefer this model as they don’t budget shocks at the end of the project.

Milestone-Based Pricing/ Phased Pricing

This model includes regular payments for accomplished milestones. Clients and professionals set benchmarks together. As a rule, the client needs to pay a fixed amount when the project phase is completed. The payment is calculated by the amount of work and the time spent on development.

This way, you pay for every phase of the task, eliminating the risk of clients refusing to pay fees at the end of the work. The unique way of pricing makes it perfect for tasks with multiple tiers. But trusted relations between you and your customer are preferable and critical in case disputes arise.

Why Use An Interior Design Retainer?

The interior design retainer model has several benefits for both professionals and clients. You guarantee your clients that you will be available for the set hours each month for the specific services. Besides that, it helps designers to set out the billing matters, the scope of services to be performed, and the authority to act.

In the retainer fee model, every project step will be decided from the beginning. What products you will use, what services you will offer, who will perform the task (you or your employees), and how long it will take- you and your customer will know everything. This will reduce the risks of miscommunication and any disputes in the process.

Retainer models are also best because you will incorporate the cost of everything in it. If you use this model, you need to create a plan for every step and then take a quote for the things used in the project. There will be no assumptions which save you from paying money from your pocket if anything costs you more than you have suggested to the client.

How Much Should I Ask For?

If you plan to choose milestones or an upfront fee structure model, you might wonder how much money you should ask. Most designers charge between $50 to $500 depending on their skill sets and experience. To decide the milestone and upfront cost, you need to consider the task's start date or end date. You also need to consider the amount of work you need to do to complete a particular task in the project.

Don’t forget to add the money you need to invest in making the project aesthetically pleasing and functional. Hence, it’s best to incorporate every possible cost during the work and your hourly rates to get to the right total charges.

If you are still struggling to determine your fees, you can check the typical price statistics in your area. Check the competitors’ sites and see how much they are changing for particular work. Also, check how much people prefer to pay for your type of services to keep your work affordable to your target audience. Use all these factors to determine an appropriate fee for different projects.

Create Your Own Interior Fee Structure with Bonsai Templates

Now you know what the most preferred fee structure models are that interior designer uses; it will be easier for you to opt for the suitable structure for your business.

But how will you create an invoice? How will you communicate it to your client? How will you determine the total cost of your services? Since you already have a lot on your plate, creating a fee structure might burden you extra. We will help you streamline all your pricing and invoicing processes.

You’ll have a clear idea and understanding of how much you should charge for your different services if you charge the same fees for different tasks. Or if not, then how much should you charge for each project?

To make the process seamless and simpler for you, at Bonsai, we offer you interior fee structure templates. These templates are designed for interior designers struggling to maximize their earnings. The templates cover all the important aspects of the service charges so that you only need to fill in the spaces and get the total fees. So, don’t wait and earn much money by selling your skills to people.

Frequently Asked Questions
Questions about this template.

Why do I need an interior design fee structure template?

Having an interior design fee structure template helps you maximize your long-term earning potential saving you time and making you most efficient.

What are the benefits of a fee schedule for interior designers?

Using a fee structure pricing sheet or template allows you to practice pricing transparency with the client and makes you appear more professional.

Template preview

Interior Design Fee Structure Template

First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.