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Here you are, staring at this golden opportunity to build the front end of a simple website or a robust online application. At the back of your mind, you know very well that you aren’t getting started on the project until a binding agreement is signed and sealed. As a freelancer, what are you going to do? The simple answer is, create one. But what if you’ve never formulated a front end developer contract before? How do you even start?
For most people, the first place they’d head to is Google. Who knows, maybe you also found your way here from the search engine. We’ve got so many front end developer contract samples and templates available online, and so, even for newbies, the task should be very simple. It’s just a matter of using the right search words, and you’ll be good to go.
Anyway, that aside, let’s see how we can help you to come up with a watertight front end developer contract that secures both your interest and that of your client. Of course, you can always grab a template and modify it based on the project you’re expected to undertake. The templates have almost all the nitty-gritty a detailed front end developer contract should have. But even if you choose that path, ensure you employ the following tips.
Front-end web development remains one of the most fascinating jobs. It basically involves building the interface through which users interact with the system. Developing such an interface requires some real work for excellent user experience. To achieve this, in your front end developer contract, give an overview of the end product and outline the chunks of work that will see you get there. You’re doing this both for you and your client’s sake.
Well, based on what the client needs to be done, they already know what they expect from you. But that’s not enough. The client also needs to know how you’ll go about the task and bring the project to completion. Again, they would also like to know the end results to get a clear picture of what your services will bring forth. So, don’t leave out such important information in your front end web developer contract even if the template you’re using lacks this.
2. Define milestones and payment schedule in the front end developer contract template
By the time you’re coming up with a front end developer contract, you must have agreed with your client on the total cost of the project. If you accurately outlined the milestones in your proposal, all you’d need to do is to transfer the details to your contract. Well, the client is obliged to pay you for the services offered, but they can’t do so without clearly outlined milestones. At least they should know the amount they to be paid at every stage.
So, what entails a good project milestone? Well, as a freelancer you must be having the answer to this already, but it’s not a bad idea to be reminded. Who knows, it could be an opportunity to learn something new. As a freelancer, your project milestone should answer the following questions:
The list isn’t exhaustive. You can check out some of the project milestones done by freelance gurus to ensure your project milestone is packed with the necessary details.
Such details help to provide guidelines on personal obligations of every party to the contract. Ensure you align every milestone against the project timeline and payment schedule. This would make it easier for both of you to evaluate the project progress at every stage.
3. Define the roles of the parties to the contract in the front end developer contract template
Freelancing is quite a risky undertaking if you’re not keen on making things clear at the very onset. In fact, if you fail to put together a well detailed, concise and definitive front end developer contract, you’re likely to perform some tasks that, ideally, the client should take care of.
Having this in mind, ensure that your front end developer contract captures as much critical detail as possible about every party’s role.
Well, both of you know what’s required for each party, but how can you affirm this without an active front end developer contract that clearly outlines the role of the parties involved? Your client needs to know what your services entail just as you’d like them to make a commitment to paying you.
Again, as a freelancer, don’t shy away from letting the client know what’s not included in your services. In this way, they won’t assign tasks that aren’t part of what you offer. However, in case you offer some extra services at a cost, make sure that’s clearly stated in your front end developer contract.
4. Approval and delivery of the final product in the front end developer contract sample
What are you going to do with the final product? Of course, you’ll deliver it to the client. The question the contract should answer, therefore, is the mode of delivery. But before that, the final product has to be approved by the client. So, what’s the approval procedure? For a seamless conclusion of the project, add an acceptable approval method.
Because modifications are at times expected at the tail-end of the project, outline the ones that are accepted as part of the agreement and which ones aren’t. Don’t leave anything open-ended.
If you’ve been in the freelance market for quite some time, you should already know how to go about this. However, if you’re a newbie in the freelance world, you may need to do a little bit of research. Better still, you can get ideas from some of the gurus to get things right. Again, make sure you work closely with your client on this. As much as it’s your responsibility to state how you’d like to deliver the work and get it approved, they may have an input on this.
Intellectual property rights form a very delicate element of any given contract. Whether you're building a website, mobile app, or Abstract APIs, it's best to protect the intellectual property. Therefore, a calculated freelancer wouldn’t sign a contract that doesn’t address it. Before putting in work, it’s vital to make everything clear as to who owns what rights relating to the project.
In most cases, the freelancer hands over all rights to the client at the delivery of the project and on condition that the client has met all his contractual obligations. Make sure your front end developer contract contains this vital information; otherwise the agreement won’t be functional.
Again, work closely with your client to know what they expect in this section. Remember, it’s an agreement between the two of you. So, it shouldn’t lean on one side.
6. Use the front end developer contract template for iterations to the project specifications
Your front end developer contract should cater for modifications to the specifications already etched in the contract. This happens. Maybe after further consultations with his team, the client wants you to make a change that would significantly alter the terms of the agreement.
An ideal front end developer contract should answer the following questions:
In all these scenarios, a good relationship with the client would make it easier for the two of you to agree on any desired changes. You should, however, never allow the client to request so many alterations that would stagnate your progress with the work.
As much as you’d like your client to make your client happy, don’t be unfair to yourself. Let them know your limits to make it sound more professional. You should state clearly in the contract that all requests for modifications must be done in writing and could delay the delivery of the project.
In this way, you won’t struggle to meet tight deadlines that resulted from the alterations that the client requested for after the project milestone.
Other notable elements to capture in the contract are warranties, confidentiality, indemnification, and terms of payment. With all that included, your front end developer contract should be complete.
This Contract is between Sample Client (the "Client") and John Doe (the "Developer").
The Contract is dated [the date both parties sign].
1. WORK AND PAYMENT.
1.1 Project. The Client is hiring the Developer to do the following: The Developer will assist the Client with development services.
1.2 Schedule. The Developer will begin work on August 21, 2020 and the work is ongoing. This Contract can be ended by either Client or Developer at any time, pursuant to the terms of Section 6, Term and Termination.
1.3 Payment. The Client will pay the Developer a rate of $100.00 (USD) per hour. Of this, the Client will pay the Developer $1,000.00 (USD) before work begins.
1.4 Expenses. The Client will reimburse the Developer's expenses. Expenses do not need to be pre-approved by the Client.
1.5 Invoices. The Developer will invoice the Client every two weeks. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 5.0% per month on the outstanding amount.
1.6 Support. The Developer will not provide support for any deliverable once the Client accepts it, unless otherwise agreed in writing.
2. OWNERSHIP AND LICENSES.
2.1 Client Owns All Work Product. As part of this job, the Developer is creating “work product” for the Client. To avoid confusion, work product is the finished product, as well as drafts, notes, materials, mockups, hardware, designs, inventions, patents, code, and anything else that the Developer works on—that is, conceives, creates, designs, develops, invents, works on, or reduces to practice—as part of this project, whether before the date of this Contract or after. The Developer hereby gives the Client this work product once the Client pays for it in full. This means the Developer is giving the Client all of its rights, titles, and interests in and to the work product (including intellectual property rights), and the Client will be the sole owner of it. The Client can use the work product however it wants or it can decide not to use the work product at all. The Client, for example, can modify, destroy, or sell it, as it sees fit.
2.2 Developer’s Use Of Work Product. Once the Developer gives the work product to the Client, the Developer does not have any rights to it, except those that the Client explicitly gives the Developer here. The Client gives the Developer permission to use the work product as part of the Developer's portfolio and websites, in galleries, and in other media, so long as it is to showcase the Developer's work and not for any other purpose. The Developer is not allowed to sell or otherwise use the work product to make money or for any other commercial use. The Client is not allowed to take back this license, even after the Contract ends.
2.3 Developer’s Help Securing Ownership. In the future, the Client may need the Developer’s help to show that the Client owns the work product or to complete the transfer. The Developer agrees to help with that. For example, the Developer may have to sign a patent application. The Client will pay any required expenses for this. If the Client can’t find the Developer, the Developer agrees that the Client can act on the Developer’s behalf to accomplish the same thing. The following language gives the Client that right: if the Client can’t find the Developer after spending reasonable effort trying to do so, the Developer hereby irrevocably designates and appoints the Client as the Developer’s agent and attorney-in-fact, which appointment is coupled with an interest, to act for the Developer and on the Developer’s behalf to execute, verify, and file the required documents and to take any other legal action to accomplish the purposes of paragraph 2.1 (Client Owns All Work Product).
2.4 Developer’s IP That Is Not Work Product. During the course of this project, the Developer might use intellectual property that the Developer owns or has licensed from a third party, but that does not qualify as “work product.” This is called “background IP.” Possible examples of background IP are pre-existing code, type fonts, properly-licensed stock photos, and web application tools. The Developer is not giving the Client this background IP. But, as part of the Contract, the Developer is giving the Client a right to use and license (with the right to sublicense) the background IP to develop, market, sell, and support the Client’s products and services. The Client may use this background IP worldwide and free of charge, but it cannot transfer its rights to the background IP (except as allowed in Section 11.1 (Assignment)). The Client cannot sell or license the background IP separately from its products or services. The Developer cannot take back this grant, and this grant does not end when the Contract is over.
2.5 Developer’s Right To Use Client IP. The Developer may need to use the Client’s intellectual property to do its job. For example, if the Client is hiring the Developer to build a website, the Developer may have to use the Client’s logo. The Client agrees to let the Developer use the Client’s intellectual property and other intellectual property that the Client controls to the extent reasonably necessary to do the Developer’s job. Beyond that, the Client is not giving the Developer any intellectual property rights, unless specifically stated otherwise in this Contract.
3. COMPETITIVE ENGAGEMENTS. The Developer won’t work for a competitor of the Client until this Contract ends. To avoid confusion, a competitor is any third party that develops, manufactures, promotes, sells, licenses, distributes, or provides products or services that are substantially similar to the Client’s products or services. A competitor is also a third party that plans to do any of those things. The one exception to this restriction is if the Developer asks for permission beforehand and the Client agrees to it in writing. If the Developer uses employees or subcontractors, the Developer must make sure they follow the obligations in this paragraph, as well.
4. NON-SOLICITATION. Until this Contract ends, the Developer won’t: (a) encourage Client employees or service providers to stop working for the Client; (b) encourage Client customers or clients to stop doing business with the Client; or (c) hire anyone who worked for the Client over the 12-month period before the Contract ended. The one exception is if the Developer puts out a general ad and someone who happened to work for the Client responds. In that case, the Developer may hire that candidate. The Developer promises that it won’t do anything in this paragraph on behalf of itself or a third party.
5.1 Overview. This section contains important promises between the parties.
5.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.
5.3 Developer Has Right To Give Client Work Product. The Developer promises that it owns the work product, that the Developer is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Developer uses employees or subcontractors, the Developer also promises that these employees and subcontractors have signed contracts with the Developer giving the Developer any rights that the employees or subcontractors have related to the Developer’s background IP and work product.
5.4 Developer Will Comply With Laws. The Developer promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.
5.5 Work Product Does Not Infringe. The Developer promises that its work product does not and will not infringe on someone else’s intellectual property rights, that the Developer has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Developer has entered into or will enter into with someone else.
5.6 Client Will Review Work. The Client promises to review the work product, to be reasonably available to the Developer if the Developer has questions regarding this project, and to provide timely feedback and decisions.
5.7 Client-Supplied Material Does Not Infringe. If the Client provides the Developer with material to incorporate into the work product, the Client promises that this material does not infringe on someone else’s intellectual property rights.
6. TERM AND TERMINATION. This Contract is ongoing, until ended by the Client or the Developer. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 11.4. The Developer must immediately stop working as soon as it receives this notice, unless the notice says otherwise. The Client will pay the Developer for the work done up until when the Contract ends and will reimburse the Developer for any agreed-upon, non-cancellable expenses. The following sections don’t end even after the Contract ends: 2 (Ownership and Licenses); 3 (Competitive Engagements); 4 (Non-Solicitation); 5 (Representations); 8 (Confidential Information); 9 (Limitation of Liability); 10 (Indemnity); and 11 (General).
7. INDEPENDENT CONTRACTOR. The Client is hiring the Developer as an independent contractor. The following statements accurately reflect their relationship:
- The Developer will use its own equipment, tools, and material to do the work.- The Client will not control how the job is performed on a day-to-day basis. Rather, the Developer is responsible for determining when, where, and how it will carry out the work.- The Client will not provide the Developer with any training.- The Client and the Developer do not have a partnership or employer-employee relationship.- The Developer cannot enter into contracts, make promises, or act on behalf of the Client.- The Developer is not entitled to the Client’s benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).- The Developer is responsible for its own taxes.- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Developer or any of the Developer’s employees or subcontractors.
8. CONFIDENTIAL INFORMATION.
8.1 Overview. This Contract imposes special restrictions on how the Client and the Developer must handle confidential information. These obligations are explained in this section.
8.2 The Client’s Confidential Information. While working for the Client, the Developer may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Developer promises to treat this information as if it is the Developer’s own confidential information. The Developer may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Developer use a customer list to send out a newsletter, the Developer cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Developer written permission to use the information for another purpose, the Developer may use the information for that purpose, as well. When this Contract ends, the Developer must give back or destroy all confidential information, and confirm that it has done so. The Developer promises that it will not share confidential information with a third party, unless the Client gives the Developer written permission first. The Developer must continue to follow these obligations, even after the Contract ends. The Developer’s responsibilities only stop if the Developer can show any of the following: (i) that the information was already public when the Developer came across it; (ii) the information became public after the Developer came across it, but not because of anything the Developer did or didn’t do; (iii) the Developer already knew the information when the Developer came across it and the Developer didn’t have any obligation to keep it secret; (iv) a third party provided the Developer with the information without requiring that the Developer keep it a secret; or (v) the Developer created the information on its own, without using anything belonging to the Client.
8.3 Third-Party Confidential Information. It’s possible the Client and the Developer each have access to confidential information that belongs to third parties. The Client and the Developer each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Developer is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.
9. LIMITATION OF LIABILITY. Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.
10.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Developer or both. For example, if the Client gets sued for something that the Developer did, then the Developer may promise to come to the Client’s defense or to reimburse the Client for any losses.
10.2 Client Indemnity. In this Contract, the Developer agrees to indemnify the Client (and its affiliates and its and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys’ fees) related to a third-party claim or proceeding arising out of: (i) the work the Developer has done under this Contract; (ii) a breach by the Developer of its obligations under this Contract; or (iii) a breach by the Developer of the promises it is making in Section 5 (Representations).
10.3 Developer Indemnity. In this Contract, the Client agrees to indemnify the Developer (and its affiliates and its and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys’ fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.
11.1 Assignment. This Contract applies only to the Client and the Developer. The Developer cannot assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the Client’s written permission. In contrast, the Client may assign its rights and delegate its obligations under this Contract without the Developer’s permission. This is necessary in case, for example, another Client buys out the Client or if the Client decides to sell the work product that results from this Contract.
11.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.
11.3 Modification; Waiver. To change anything in this Contract, the Client and the Developer must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.
(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party’s address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.
(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.
11.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that’s the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.
11.6 Signatures. The Client and the Developer must sign this document using Bonsai’s e-signing system. These electronic signatures count as originals for all purposes.
11.7 Governing Law. The laws of the state of North Dakota govern the rights and obligations of the Client and the Developer under this Contract, without regard to conflict of law principles of that state.
11.8 Entire Contract. This Contract represents the parties’ final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.
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