Flooring Invoice Template

Maintaining a healthy cash flow is vital for every start-up. And your flooring business is not the exception. You need a strong invoicing process that helps you get paid faster, build trustworthy relationships with your clients, and even generate more business. It all starts with a well-designed and detailed invoice containing all the essential information and reflecting your professionalism.

But you don't always have the time to write and proofread every invoice you send once a project is finished. So what's the easiest way to go about it? Many freelancers in the industry use flooring invoice templates that ensure every detail is covered without exception, reducing the risk of errors and the time spent creating invoices. To help you create your invoice template, we'll review the elements you must include.

Note: Step up your accounting and invoicing game today with Bonsai! We have excellent tools specially designed for freelance workers and small business owners looking for ultimate billing efficiency. Stop wasting time trying to get your paperwork right, we've got your back.

Essential Elements of a Flooring Invoice Template

When creating your flooring installation invoice template, keep in mind all charges for installation costs and extra fees must be easily understood by your clients, and the payment instructions should be straightforward and easy to follow. At the same time, you want to ensure all of your corporate-related information is in place to keep clean accounting records.

If you want to create a perfect flooring invoice every time, include the following essential elements on your template.

Flooring Installation Business Details

Start your invoice template with a section for your flooring company name (or your full name) and contact details such as phone number, email, website, and street address. You can also add a few lines to mention any service you specialize in, like hardwood flooring, commercial installations, project planning, luxury materials, etc.

To achieve a professional-looking invoice, add your company logo, registered trademarks, imagery related to the flooring industry or any other branding element you find appropriate.

Client Information

The following section is for your customer's information starting with the full name, phone number, billing address and email address if you send invoices via email. If you have a database, you can easily keep track of customer payments and services provided by adding the client ID or work order number. Remember, when working for large companies, including the name of the person in charge of their accounts payable department to avoid misplaced invoices.

Invoice Number and Date

Ensure your flooring invoice template has a section to assign a unique invoice number. This will help you keep your paperwork organized and avoid payment delays as some of your customers may return unnumbered invoices. It's also important to include the invoice date as it determines the payment deadline and charges late fees after that.

Services Provided

Leave enough room on your invoice template to provide an itemized list of the flooring installation services and a short description of each. If you price your services based on the area covered, include the rate per square foot, how many square feet you covered and the total installation cost. On the other hand, if you charge hourly, include the total time you spent on each task (you may attach an hourly timesheet), the hourly rate and total cost.

Include any extra charges on separate lines. For example, a laminate flooring installation can include carpet removal, refinishing, raising baseboard, etc. However, you may charge for each of these services separately. If it's the case, add the unit price and total costs. Do the same with any flooring products sold, materials, or extra fees (moving furniture, extra wood, disposal of the old floor).

Totals

For the total section of your flooring invoice template, you want at least three lines to specify the total installation cost before taxes (subtotal), then add the applicable taxes, and provide the final total amount due. You may add an extra line to highlight any discount you provided to a recurring client, high-volume work, referrals, etc. If so, subtract the discounted amount from the subtotal and add the tax.

Payment Details

Pay close attention to the payment section of your flooring invoice template, as the correct information can help you get paid faster and avoid misunderstandings. First, include a list of your accepted payment methods such as ACH transfers, checks, cash, debit/credit cards, or online payments. Add the corresponding mailing address, account numbers, and payment links.

Don't forget to disclose your payment terms, including the invoice due date, applicable late fees, available payment arrangements, and any discounts or incentives you might offer for early payments.

Invoice Notes

Include a small section at the end of your flooring installation invoice template to write a personal note or a message to let your customers know you appreciate their business. You can also take the opportunity to ask for an online review or a referral. This simple addition can easily lead to more business and help you strengthen client relationships.

Use Our Free Flooring Installation Invoice Template

You're always running around ensuring every job is perfect, and your customers are happy. The last thing you want is to sit down for hours to create your own invoice template. Well, you don't have to do it yourself. Skip the headache of Microsoft Word or Excel Templates and download Bonsai's fully customizable free invoice template, especially for flooring contractors, to save time and improve your billing process.

You can personalize every aspect of your invoice template to fit your business needs and save it in your preferred file format (word, pdf, google docs, etc...), ensuring consistency in your invoices. But don't stop there! Bonsai's invoicing software is a valuable tool to automatically send payment reminders, apply late fees, receive partial payments, and get notifications when your clients receive your invoice. Sign up for a free account for 14 days here.