TEMPLATE

Driver Invoice Template

with branding & integrated payment
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Table of Contents

How do I make a trucking invoice?

Customize Bonsai's free trucking invoice template. Simply edit the client's details, your business info, insert your business logo, branding (colors), unique invoice number, and cost breakdown for services.

Are there free invoice templates for drivers?

Yes, try Bonsai's free templates at no cost. The invoice templates are editable and look professional. Bonsai's software also lets you set up recurring invoices, partial payments and allows you to automate the entire process.

Is there an invoice template in Word?

Word has a free template but Bonsai's is much simpler to use. Just edit our template, fill in your personalized information, and change the design to suit your company's brand.

Invoicing is a vital aspect of any business not only to ensure prompt payments, but to keep an adequate record of the services provided and manage your finances. But you already have a lot on your plate to build a successful business. This is why making the invoicing process as efficient as possible can make a big difference and help you create professional invoices with minimal effort.

A great way to do this is by using a driver invoice template that already includes all the important business details and pre-filled sections so you only input the job specifics and go on with your day. These invoices can be used by company drivers, chauffeurs, delivery drivers and anyone providing any type of professional driver services. Let's go over the important elements you should cover on your invoice template.

Note: Want more than just a standard invoice template? Bonsai offers you a complete invoicing software so you can automatically send payment reminders, apply late fees, receive partial payments and much more. Everything you need to take your business to the next level!

Essential Elements of a Driver Invoice Template

When creating your driver invoice template, remember all important details must be covered in a simple and easy to understand format. You want your clients to quickly identify who the invoice is coming from, the services they are paying for and the easiest way to pay for it. Let's go over the essential elements you must cover to achieve flawless invoices every time.

Business Information

To start you driver invoice template add a section for your business information such as your company name (or your full name), street address, phone number, email address and website. Include a few lines to mention any special services you offer like company drivers, disabled/impaired-accessible vehicles, transportation of goods, etc.

You also want to add your company logo, business partners, registered trademarks and any other branding element that helps you create more professional and unique invoices.

Client Information

Next, include a section for your client's name (or organization name) and contact information such as phone number, billing address and email address if you have a digital invoicing system. You may also include the client ID number if you have a database so you can easily track payments and maintain your paperwork organized.

Invoice Number and Date

You want to make sure all of your invoices are numbered to keep clean accounting records. With a unique invoice number it's easy for you to refer back to the invoice for any clarifications or refunds. Include as well the invoice date (when it was sent out, not created), so you can determine the payment due date and apply the corresponding late fees.

Driver Services Provided

Add a section to your invoice template where you have enough space for a detailed list of the driver services you provided along with the flat rate and total costs for each service. If you charge an hourly rate, specify how many hours were spent on the job (add an hourly timesheet for more transparency), the rate per hour and the final cost. You can also use this service description section to include the job details such as the vehicle model and driver name if this is a chauffeur invoice, the type and route of delivery and the dates of service.

Totals

Include three separate lines to specify first the total cost of the services provided before taxes (subtotal), then add the taxes, and provide the total amount the client owes. This is also the perfect section to highlight any discounts you may have provided to your clients for recurring business, referrals or financial hardship. The right way to do it is by subtracting the discounted amount from the subtotal before adding the taxes and providing a short description so your clients know they're getting the promised deal.

Payment Details

If you want to have better chances of getting paid on time make this section as clear and easy to understand as possible. Start by providing your clients with all the accepted payment methods such as checks, credit/debit cards, cash, ACH transfers and online payments like Apple Pay, Stripe or PayPal. Include the corresponding account numbers, mailing address or payment links.

Don't forget to disclose your payment terms such as the invoice due date, applicable late payment penalties, payment arrangements available and even incentives or discounts for early payments.

Notes

Make room for a small section at the bottom of your driver invoice template to leave a personal or delivery note as well as a thank you message to let your customers know you appreciate their business. This simple addition can help you create a more trusting relationship with your clients and even lead to valuable referrals or more business from them.

Use Our Free Invoice Templates for Your Driver Services

You already invest most of your time making sure all of your driver services run smoothly. You probably don't want another time-consuming task like creating your own invoice template to take care of. Luckily, you don't have to do it yourself. You can create perfect invoices by using Bonsai's fully customizable free driver invoice template! You will surely find a free template that fits your needs to improve your invoicing process.

Once you download your template, you can personalize it to your liking and save it in your preferred format (Microsoft word, google docs, etc...) so you can use it for all your clients to ensure consistent and professional invoices. You can also integrate different payment methods and link your business checking account to have instant access to your funds as soon as the invoice is paid.

Start today, Bonsai's administrative tools are especially designed for freelance workers and small business owners like yourself!

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