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Design Architect Invoice Template

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How do you write an architectural invoice?

Simply edit one of Bonsai's pre-made templates. Include your contact information, the invoice number, the company logo, the clients' contact information, a list of the services you performed, and the total amount.

What is the best invoice template?

Bonsai's templates are the best on the market. Thousands and thousands of freelancers love our easy-to customize templates to send billing requests.

Is there a free invoice template?

To send clients professional billing requests, Bonsai's free invoice templates are the ideal. You can send partial payment requests, set up recurring payments, and fully automate the process with our invoicing software.

As a freelance architectural designer, your day is quickly consumed by never-ending responsibilities. Between meetings with clients, managing budgets, designing layouts, and keeping all project documentation in place, there's not much time (and energy) left for daunting administrative tasks like invoicing.

However, when it's time to request payment for all your hard work, it's important to have a strong invoicing process that not only reflects your professionalism but also your creativity and design expertise. That doesn't mean you have to waste unbillable hours in writing and proofreading each invoice you send out.

Instead, create your own design architect invoice template so you can easily fill in the client-specific information and ensure all necessary details are covered every time. Read on to find out what elements your invoice template should include.

Note: Use Bonsai's all-in-one product suite to improve your invoicing process and take your freelance gig or small business to the next level. Our tools are specially designed to reduce the time spent on administrative tasks and help you achieve a consistent cash flow with minimal effort!

Essential Elements of a Design Architect Invoice Template

When creating a professional invoice template, you want to make sure all the details are clearly covered and your invoice is easy-to-understand for your clients. At the same time, all business-related information must be in place to help you keep your accounting records organized and everything ready for a smooth tax season. To achieve this, include the following essential elements on your invoice template.

Business Information

Start your invoice template by adding a section for your design architect business information. Include your full name (and business name if it's registered differently), phone number, street address, email address, website as well as any licensing information and professional qualifications. If you offer any specialized services such as landscape architecture, interior design, urban design, etc., add a couple of lines to mention them.

For more professional invoices, include your business logo, registered trademarks, and any other industry-related imagery that will help you stand out and be easily recognizable for your clients.

Client Information

Next, add a section for your client's contact information starting with their full name (or organization name), phone number, billing address and email address if you are sending a digital invoice. You may also include the customer ID number as well as project information such as location, project name and the registered number on your database.

Invoice Number and Date

Make sure to assign a unique invoice number to all of your invoices. This will help you keep well-organized accounting records and easily refer to an invoice for clarifications or refunds, not to mention your client's accounts payable department will not accept unnumbered invoices. Include as well the invoice date (when it was sent out, not created), which you will use to determine the payment due date and apply late fees accordingly.

Architectural Services Provided

Your architecture invoice template must have enough space for an itemized list of the services provided, including a short description of the charges. Start by specifying what service you are charging for (design consultation, office renovation project, etc...), as well as the fixed fee or architect hourly rate for each as well as the time spent on each task. If you do charge per hour, include a timesheet to provide more transparency regarding the hours spent on each of the services.

Totals

On the totals section of your architecture invoice template, add separate lines to show the total cost of services before taxes (subtotal), then add the sales tax, and provide the final cost or total amount due. This is also the ideal section to highlight any discounts you may provide for corporate clients, referrals, etc. Make sure to subtract the discounted amount from the subtotal before you factor in the taxes and don't forget to provide a short description so your clients know they're getting the promised deal.

Payment Details

Pay close attention to this section as it can help you get paid faster and avoid wasting time with clarifications or further payment instructions. First, you want to provide your clients with more than one payment method so let them know of every option available. These could be checks, ACH transfers, online payments, credit/debit cards, cash, etc. Include the corresponding account numbers, mailing address for checks and even payment links to make this process as simple as possible for your clients.

It's also important to disclose your payment terms, starting with the invoice due date, late payment penalties, payment arrangements available and any incentives you might offer for early payments.

Notes

If you have some extra space at the bottom of your architecture invoice template, add a small section to leave a personal note or thank you message for your clients. Let them know how much you appreciate their business and look forward to working with them again. This simple addition can help you strengthen client relationships, lead to more work in future projects and even valuable referrals.

Use Our Free Architecture Invoice Template

You already spend a lot of time making sure your architectural design projects run smoothly so the last thing you want is another time-consuming task such as creating your own invoice template. Luckily, you don't have to do it yourself. Instead, simply download Bonsai's free invoice template specially designed for architects, to easily create and send professional invoices that help you get paid faster.

You can fully customize every aspect of our free architect invoice template to fit your business needs with just a few tweaks. Plus, you can include multiple payment options and link your online architect banking account to a digital invoice and have instant access to your funds as soon as a payment is processed. But that's not all. For ultimate efficiency, use Bonsai's complete invoicing software to help you bill clients like a pro.

Aside from getting your free architecture invoice template, you can automatically send payment reminders, get viewing notifications and apply late fees. For larger projects you can also split invoices accordingly and receive partial payments as the job progresses. Start today, our tools help you save valuable time so you can focus on your passion, not your paperwork.

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