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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Design Architect Invoice Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

As a freelance architectural designer, your day is quickly consumed by never-ending responsibilities. Between meetings with clients, managing budgets, designing layouts, and keeping all project documentation in place, there's not much time (and energy) left for daunting administrative tasks like invoicing.

However, when it's time to request payment for all your hard work, it's important to have a strong invoicing process that not only reflects your professionalism but also your creativity and design expertise. That doesn't mean you have to waste unbillable hours in writing and proofreading each invoice you send out.

Instead, create your own design architect invoice template so you can easily fill in the client-specific information and ensure all necessary details are covered every time. Read on to find out what elements your invoice template should include.

Note: Use Bonsai's all-in-one product suite to improve your invoicing process and take your freelance gig or small business to the next level. Our tools are specially designed to reduce the time spent on administrative tasks and help you achieve a consistent cash flow with minimal effort!

Essential Elements of a Design Architect Invoice Template

When creating a professional invoice template, you want to make sure all the details are clearly covered and your invoice is easy-to-understand for your clients. At the same time, all business-related information must be in place to help you keep your accounting records organized and everything ready for a smooth tax season. To achieve this, include the following essential elements on your invoice template.

Business Information

Start your invoice template by adding a section for your design architect business information. Include your full name (and business name if it's registered differently), phone number, street address, email address, website as well as any licensing information and professional qualifications. If you offer any specialized services such as landscape architecture, interior design, urban design, etc., add a couple of lines to mention them.

For more professional invoices, include your business logo, registered trademarks, and any other industry-related imagery that will help you stand out and be easily recognizable for your clients.

Client Information

Next, add a section for your client's contact information starting with their full name (or organization name), phone number, billing address and email address if you are sending a digital invoice. You may also include the customer ID number as well as project information such as location, project name and the registered number on your database.

Invoice Number and Date

Make sure to assign a unique invoice number to all of your invoices. This will help you keep well-organized accounting records and easily refer to an invoice for clarifications or refunds, not to mention your client's accounts payable department will not accept unnumbered invoices. Include as well the invoice date (when it was sent out, not created), which you will use to determine the payment due date and apply late fees accordingly.

Architectural Services Provided

Your architecture invoice template must have enough space for an itemized list of the services provided, including a short description of the charges. Start by specifying what service you are charging for (design consultation, office renovation project, etc...), as well as the fixed fee or architect hourly rate for each as well as the time spent on each task. If you do charge per hour, include a timesheet to provide more transparency regarding the hours spent on each of the services.


On the totals section of your architecture invoice template, add separate lines to show the total cost of services before taxes (subtotal), then add the sales tax, and provide the final cost or total amount due. This is also the ideal section to highlight any discounts you may provide for corporate clients, referrals, etc. Make sure to subtract the discounted amount from the subtotal before you factor in the taxes and don't forget to provide a short description so your clients know they're getting the promised deal.

Payment Details

Pay close attention to this section as it can help you get paid faster and avoid wasting time with clarifications or further payment instructions. First, you want to provide your clients with more than one payment method so let them know of every option available. These could be checks, ACH transfers, online payments, credit/debit cards, cash, etc. Include the corresponding account numbers, mailing address for checks and even payment links to make this process as simple as possible for your clients.

It's also important to disclose your payment terms, starting with the invoice due date, late payment penalties, payment arrangements available and any incentives you might offer for early payments.


If you have some extra space at the bottom of your architecture invoice template, add a small section to leave a personal note or thank you message for your clients. Let them know how much you appreciate their business and look forward to working with them again. This simple addition can help you strengthen client relationships, lead to more work in future projects and even valuable referrals.

Use Our Free Architecture Invoice Template

You already spend a lot of time making sure your architectural design projects run smoothly so the last thing you want is another time-consuming task such as creating your own invoice template. Luckily, you don't have to do it yourself. Instead, simply download Bonsai's free invoice template specially designed for architects, to easily create and send professional invoices that help you get paid faster.

You can fully customize every aspect of our free architect invoice template to fit your business needs with just a few tweaks. Plus, you can include multiple payment options and link your online architect banking account to a digital invoice and have instant access to your funds as soon as a payment is processed. But that's not all. For ultimate efficiency, use Bonsai's complete invoicing software to help you bill clients like a pro.

Aside from getting your free architecture invoice template, you can automatically send payment reminders, get viewing notifications and apply late fees. For larger projects you can also split invoices accordingly and receive partial payments as the job progresses. Start today, our tools help you save valuable time so you can focus on your passion, not your paperwork.

Frequently Asked Questions

Questions about this template.

How do you write an architectural invoice?

Simply edit one of Bonsai's pre-made templates. Include your contact information, the invoice number, the company logo, the clients' contact information, a list of the services you performed, and the total amount.

What is the best invoice template?

Bonsai's templates are the best on the market. Thousands and thousands of freelancers love our easy-to customize templates to send billing requests.

Is there a free invoice template?

To send clients professional billing requests, Bonsai's free invoice templates are the ideal. You can send partial payment requests, set up recurring payments, and fully automate the process with our invoicing software.