Managing your daily operations as a small business owner can quickly become a nightmare, especially with inefficient practices such as a faulty invoicing process. When it's time to collect payment for your expert carpet cleaning services, having a well-designed, impeccable invoice can help you not only get paid promptly, but also strengthen your relationship with clients and maybe even lead to more work.
But you probably don't have hours to spend behind a desk writing and proofreading each invoice you send out. You can save a lot of time and still create professional invoices by using a carpet cleaning invoice template that is sure to cover all important details every single time. Read on to find out what essential elements your template must include.
Note: Use Bonsai to take your carpet cleaning business to the next level. With our administrative tools you can automate your whole invoicing process, get tax estimates, track your expenses and ultimately get paid faster. We help you keep your finances under control, so you can focus on your passion.
Essential Elements of a Carpet Cleaning Invoice Template
When creating your carpet cleaning invoice template, remember all the information must be covered in a clear and simple way. You want to have all of your customer's information as well as company details and job details in place to keep clean accounting records. For a flawless and professional invoice every time, make sure to include the following elements.
To start your carpet cleaning invoice template, add a section for your business information. Include your company name (or your full name), phone number, email, street address and website. You may also add a few lines to mention any specialized services such as commercial cleaning, oriental rug cleaning, or vehicle cleaning.
It's also a great idea to add your company logo or any industry-related imagery to achieve more unique invoices and make them easily recognizable for your clients.
Next, include your client's full name and contact details such as phone number, billing address, and email address for digital invoices. If you keep a database you can also add the client ID number to make payment tracking easier. Remember to also address the invoice to the right person in charge of the accounts payable department in case you provide services to large companies.
Invoice Number and Date
Make sure to assign an invoice number to all of your invoices so you can keep well organized paperwork and avoid rejected invoices. You also want to include the invoice date (when it was sent, not created) which you will use to determine the invoice due date and apply the corresponding penalties for late payments.
Carpet Cleaning Services
Leave enough space for a detailed list of the services provided along with a short description for each. Add the fixed price per service (or labor costs), quantities, and the total cost. If you are charging an hourly rate, specify the time spent on each service (you can add a timesheet for more transparency), the rate per hour and total cost.
Include as well any extra materials and products used or sold making sure they are specified separately along with the unit price and total costs. Even if the charges were previously discussed with your client, it's always best to give a clear breakdown to avoid misunderstandings.
The totals section of your carpet cleaning invoice should have at least three separate lines to itemize the subtotal (total cost of services and materials before taxes), add the applicable sales tax, and finally the total amount due. You can add an extra line to highlight any discounts you may provide for recurring customers, referrals, high volume work, etc. Make sure to subtract the discounted amount from the subtotal along with a short description and then factor in the taxes.
If you want to get paid faster, make sure the payment information is clear and easy to understand. You also want to provide your clients with more than one payment method, so let them know if you accept checks, ACH transfers, online payments, cash or debit/credit cards. Include the corresponding bank account numbers, mailing address and even payment links so your clients can pay upon receipt.
This is also the ideal section to disclose your payment terms starting with payment deadlines, late fees, partial payments, as well as any incentives or discounts for early payments.
If you have extra space at the bottom of your invoice template, include a small section to leave a personal note or thank your customers for their business. Let them know how much you appreciate them choosing your carpet cleaning company and take the opportunity to ask for a review or referrals. You can also promote any extra services you think your customer might benefit from or let them know of any upcoming promotions.
Use Our Free Carpet Cleaning Invoice Template
You already spend a lot of your time making sure your carpet cleaning business runs smoothly. The last thing you want is another daunting administrative task such as creating your own invoice templates. Luckily, you don't have to do it yourself! To seamlessly create the perfect invoice, download Bonsai's carpet cleaning invoice template.
You can fully customize all aspects of your free template to add your personal touch and make it unique. Save the document in your preferred format (Microsoft word, excel, etc...), and use it to bill all of your clients after each completed work. This will help you save time and ensure consistency in your invoices.
Want more efficiency? Use our complete invoicing software to automatically send payment reminders, get read receipts, apply late fees, receive partial payments, and even link your checking account for instant access to your funds. Come on board, Bonsai has your back!