Free Billable Hours Template

Free Billable Hours Template


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Billable Hours Template

Free Billable Hours Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

There is a bit of concern regarding billable hours template among those who provide consulting services. A big percentage of these freelancers feel convinced of the fact that billing clients for each work done isn’t a good approach in this industry. Many of them believe the model is obsolete.

The reasons they cite for this is its inefficient and punitive nature. That model can work. With the right strategy, anything can work and produce the desired results. For that to happen, though, a few adjustments would be necessary. More importantly, the freelancer would need to embrace a new way of working. Well, it’s not always easy to let go of your traditions as a freelancer.

It could take some time before you adapt to the new ways of doing things. Even so, don’t take forever to absorb in profitable practices into your freelance business. You could be missing out on great opportunities simply because you’re not ready to embrace change. 

If you aren’t sure if this is going to work out for you, just seek advice from freelance gurus who are already making gains out of this. Filling in a billable hours template isn’t that difficult. You can do this within the shortest time possible.  Again, with the many Billable hours samples available online, you can always design one that perfectly works for you.

But why do you need a billable hours template? You must have asked yourself this question the moment you realized you really need to start working with one as a freelancer. Generally, a billable hours template simplifies your freelancing tasks and improves your overall productivity as a freelancer. But there’s more to this which we’ll look at in this article.

Billable Hours Template
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So, when does the billable hours template work for you as a freelancer?

1. Emphasis on profitability with a billable hours template

A freelancer who puts more emphasis on profitability is likely to derive unimaginable pleasure from this template. Who runs a business – freelancing or otherwise – without focusing on profits? After all, you’re here to make as much money as you need to deliver whatever your client requires of you.

So, here, profitability is the center of interest and you can best achieve this through a billable hours template as a freelancer. Any consultant whose eyes are not on the ball might have to consider shutting up shop soon. Profits drive your business forward and there’s no way you can do without them. Profits enable growth. They provide the money you need for expansion.

Granted, running a business is more than just focusing on profits. Big companies have demonstrated a remarkable ability to thrive without any profit. Small ones struggle. Freelancers mostly run small businesses. So, to minimize your struggles as a freelancer, make sure you drive greater profitability to set your business running.

2. Focus on performance transparency with a billable hours template

How do you know that you’re performing a specific project well? You can only determine that based on the evaluation you conduct. Evaluate each project separately. As you already know, different projects will attract different approaches. As such, you can’t know how well or bad you’re doing if you choose to do a wholesome evaluation. You won’t get a clear picture on your output on each project. 

Remember, the focus should be on impressing and pleasing your clients. They matter more than the profits. If they are happy, they will not hesitate to dash to you for help and award you more projects in the future. Therefore, as you work on improving your profitability, make sure you address the needs of the client.

Without them, even your dream of driving higher profits isn’t possible. The billable hours template should help you to give clients all the attention they require. At no point should it drive you away from clients. Otherwise, your career as a freelancer would soon be on its deathbed. Take care to avoid a situation where clients complain too much.

It would be fine to abandon this model – or tweak it a bit – when complaints start piling. It’s better safe than sorry.

3. Embrace teamwork with a billable hours template

Those who oppose billable hours template do so because of the belief that it interferes with teamwork. That shouldn’t be too much of a concern to you though. Work on building teamwork within your freelance business before adopting this model.

The truth is, you’re already a team and working together shouldn’t be an issue even when you introduce billable hours template in your freelance business.Make it a policy to encourage everybody in your freelancing team to welcome and thrive under teamwork.

Failure to put more emphasis on this would only convince everybody to take a more individualistic approach. It’s easier for everybody to pay more attention to billable hours while compromising teamwork. 

So, know what it takes to build a thriving team of freelancers as you introduce billable hours template to your business. You can inform your team in advance so that they’re aware of what they expect and how to go about the new changes. Be sure they’ll be more than willing to take in the changes and embrace teamwork as you guide them.

Billable Hours Template Sample
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4. Stop higher turnover with a billable hours template

One of the complaints with billable hours template is that it leads to higher turnover. Apart from that, your team of freelancers might complain of low job satisfaction. Your juniors might feel unsatisfied with their performance. Higher turnover interferes with productivity and customer service. It also eats into your profit.

More than that, it’s also quite costly. The only time you never have to worry about higher turnover is when you run the freelancing enterprise alone. That would only be applicable in instances where you offer the kind of service that doesn’t need different people to complete properly and professionally.

Therefore, use the billable hours template as a tool. Make it a tool for running your business more efficiently. The focus shouldn’t be on the hours too much. Instead, use it to prove to your clients that you’re dedicated to the work they assign you.

Well, they need to know how many hours you’ll dedicate to work on their project, but the most important thing is what you can do for them and how well you can do it. 

So, let them know that you’re in offering these services, as you promised. Use it to promote your professionalism. Avoid damaging the relationship you have with your clients. Remember, how you relate with your client determines whether they’ll give you another project or possibly refer you to a friend. So, standardize the operations of your business to accommodate your client’s needs and interests. 

Again, be transparent and open too. Review the template regularly to evaluate your performance. It’s your duty to review your work as a freelancer and see where you need to make changes to improve your services. Don’t wait for the client to highlight your shortcomings.

Well, you’re not perfect but you can always make necessary changes to thrive in your freelancing business. If you’re new in the freelance market or you’re an expert working without a billable hours template, it’s time to embrace change and improve your freelance business. Introduce the billable hours template into your business to take it to the next level.

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