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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Architect Invoice Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Architect Invoice Template
Use this architect invoice now for free

You know your worth as an architect, whether it is creating winning designs for stand-alone homes or commercial project. Your services as a solo architect are in great demand, and you know you have the potential to increase your revenues multiple times, but what may be stopping you from expanding your business is a foolproof architect invoice. 

While you are not expected to know how to generate a professional invoice as a consultant architect, it is not as complicated as you might think. However, we want you to avoid any invoicing mistakes, and so we share the essential tips you need to follow as a self-employed architect. Follow these tips and you will get paid on time! An architect invoice template can make managing clients and expectations far easier and smoother. Furthermore, architect invoice templates can be used by various architects due to their modular and customizable features.

Having an invoice can speed up the billing process and keep the clients satisfied. It reduces uncertainties and makes working with new and old clients much more fruitful.

Who is this template for?

Architects work in various fields, and this template caters to different types of architects. By making minor adjustments, each of the following architects can use the architect invoice template well.

  1. Residential Architects – These architects specialize in designing homes, individual properties, and residential properties.
  2. Commercial Architects – These architects design buildings for commercial and business purposes, such as offices, retail spaces, and hotels.
  3. Landscape Architects – These architects design outdoor spaces like parks, gardens, and public areas.
  4. Interior Architects – Their focus is on designing the interiors of buildings, including spaces such as offices, hotels, and restaurants.
  5. Urban Design Architects – These architects plan and design urban areas like cities, towns, and neighborhoods.
  6. Sustainable Architects – A new type of architect type, they Incorporate eco-friendly and sustainable design practices into their projects.
  7. Restoration Architects – These architects restore and renovate historical buildings and structures while maintaining their distinctive features and prestige.
  8. Healthcare Architects – These architects design hospitals, clinics, and other healthcare facilities.
  9. Industrial Architects – These architects design industrial buildings, factories, and warehouses.
  10. Educational Architects – These architects design schools, universities, and other educational facilities.
  11. Sports Facility Architects – They design sports stadiums, arenas, and other sports-related buildings.
  12. Hospitality Architects – These architects are adept at designing and renovating hotels, resorts, and other hospitality-related properties.
  13. Retail Architects – These architects design retail stores, shopping centers, and malls.
  14. Exhibition and Museum Architects – They design museums, galleries, and exhibition spaces.
  15. Religious Architects – These architects design religious buildings, such as churches, mosques, and temples.

Why should architects use invoicing software?

Using invoicing software specifically designed for architects can greatly benefit their billing process in several ways. Here are some key reasons why architects should consider using invoicing software:

Time-savings and Efficiency

Invoicing software automates the billing process, saving architects time and effort. It eliminates the need to create invoices from scratch manually, calculate fees or rates, and format invoices. 

Architects can easily generate professional invoices by simply inputting project details, rates, and payment terms, which can be customized to their specific billing methods. This streamlines the billing process and allows architects to focus on their core work of designing and managing projects rather than spending excessive time on administrative tasks.

Reduced Errors

Manual invoicing can be prone to errors, such as miscalculations or incorrect information, leading to payment delays or disputes. Invoicing software minimizes the risk of errors by automatically calculating fees, taxes, and totals based on predefined settings. 

It also provides templates with standardized formats, ensuring that invoices are consistent and professional. This helps architects maintain accurate and error-free financial records, which is crucial for proper bookkeeping and accounting.

Professionalism and Branding

Invoicing software offers customizable templates allowing architects to create professional-looking invoices with their logo, brand colors, and contact information. 

This helps architects establish a consistent brand image and enhances their professionalism when interacting with clients. Professional invoices also provide a clear breakdown of services rendered, rates or fees, and payment terms, which can instill trust and confidence in clients.

Financial Management

Invoicing software provides features for tracking payments, overdue invoices, and outstanding balances, allowing architects to manage their cash flow easily. 

It provides real-time updates on the status of invoices and sends reminders to clients for overdue payments. This helps architects stay organized and ensures that they receive timely payments from clients, improving their financial management and cash flow.

Reporting and Analytics

Invoicing software often comes with reporting and analytics features that provide insights into the financial performance of architects' projects or clients. 

Architects can generate reports on revenue, expenses, and outstanding payments, which can be useful for budgeting, forecasting, and decision-making. These features provide valuable financial visibility and help architects make informed business decisions.

How do architects bill their clients?

Architects typically bill their clients using various methods depending on their preferences and the nature of the project. Here are some common ways architects bill their clients:

Hourly Rate

Architects may charge clients based on the number of hours worked on a project multiplied by their hourly rate.

Fixed Fee

Architects may charge clients a fixed fee for a specific project or a phase. This method involves estimating the project's total cost upfront and charging a predetermined fee.

Percentage of Construction Cost

Architects may charge clients a percentage of the total construction cost of a project. This method is common for large projects where the construction cost is significant.


Architects may require clients to pay a retainer fee upfront. The retainer is typically a percentage of the total fee. It helps architects secure payment for their services before commencing work.

Reimbursable Expenses

Architects may bill clients for reimbursable expenses incurred during the course of a project, such as travel expenses, printing costs, or permit fees.

Is there an invoice template in Excel?

Yes, there are invoice templates available in Excel. Excel provides a user-friendly and widely-used platform for creating invoices. Excel provides flexibility in adding formulas, calculations, and formatting options, allowing architects to create professional invoices tailored to their requirements.

However, for new architects, or those who are still operating on a small scale, there is a learning curve involved. Furthermore, Excel has to be operated manually. You will have to input data and adjust it manually in most cases.

Bonsai offers you the chance to benefit from an automated architect invoice template. This means you will get paid faster and will be able to keep proper checks and balances. The time and effort this saves and peace of mind are among the best things about using Bonsai.

Tips for creating an architect invoice template

As a freelancing architect, you need to create an architect invoice which will ensure that the client makes your payment on a priority basis. 

Here are some tips you need to keep in mind:

1. Add the services you provided to your architect invoice template

You need to be specific regarding the services to be provided in your architect invoice. When you provide details like the hours spent by you and the rates charged per hour as a freelancer, it is more likely that the client will accept you as a professional. So make sure that a short description of every service that you are providing as a freelance architect is mentioned. 

2. Simple architect invoice template design

A complicated design for your architect invoice is likely to delay your payments, so keep the design simple. Use fonts that can be read easily, keeping the size at least 12. Ensure that your freelance invoice is not cluttered with information. The presentation should be neat, mentioning the date, services being offered and your hourly rates. Do be sure that there is enough space for margins because important information might be lost when your invoice is photocopied and sent to the accounts department.

Architect Invoice Template Sample
Image Credits: handypdf.com

3. Breaking up large projects with your architect invoice template

As a consultant, when you have large projects, you should bill the client multiple times according to the stage of progress. So there will be an architect invoice for every part of the project completed, and each invoice will show the balance pending for the whole project. This will help both the client and you to keep track of payments. 

4. Provide multiple payment options with your architect invoice template

Every client might have their preferred mode of payment which could be wire transfer or Paypal. Giving them multiple options will ensure that your architect invoice gets paid on time. 

5. Provide bank details in your architect invoice template

Another major reason why your architect invoice might not ensure timely payment is because it might not be providing the right bank details. Your bank account number must be given legibly in your freelancer invoice. If the client is making payments by cheque, your communication address must be legibly entered. You should also mention that "cheques should be made in favour of."

6. Add penalty for payment details in your architect invoice template

As a freelancing architect, ensure that your invoice mentions the due date for payment and the penalty for delays. This should be included in the terms and conditions section of the invoice. You can get a legal opinion regarding how this section should be framed. 

7. Avoid delays in sending your architect invoice template

Make sure that you send your freelancing invoice on time to get paid faster

Ensure faster payments with Bonsai's winning architect invoice template

Your freelancing business should not suffer due to lack of a professional invoice. Comprehensive templates from Bonsai will ensure that your architect invoice gets paid on time. Watch your architecture dream grow with the right invoice!

Frequently Asked Questions

Questions about this template.

How do architects invoice?

Architects need to include all the relevant business information, costs, payment and client details to invoice clients. Bonsai provides invoice templates that are easy to customize and personalize invoices so you could send professional looking templates today.

How do I write an architect invoice?

Try Bonsai's pre-made architectural invoice template. Customize the invoice number, the client's name and address, the invoice date, the work description, the client's payment information, and the cost of the services that must be paid are all included.

Is there a free architect invoice template?

Absolutely. Bonsai has free pre-made invoice templates for architects to bill clients. Edit the payment details, invoice terms, due date, identifying number, your business logo/information, client details, and the cost.