Starting a workplace mentoring program offers plenty of benefits for employees and businesses alike. Not only can it improve employee retention, but it can also boost morale and job satisfaction, and even help with succession planning.
If you’re a manager who wants to start a mentoring program at your workplace, you may be wondering how to get leadership buy-in. After all, starting a mentoring program can be costly, and you’ll need to allocate resources accordingly.
One way to win over your boss’s or organization’s support is to put together a well-crafted mentoring program proposal. In this article, we’ll cover everything you need to include in your proposal, plus a downloadable template you can use.
Here's what you should include in your mentoring program proposal:
Note: Try our free mentoring proposal template to send to potential clients and start landing more deals. Our templates are pre-made and easy to customize/personalize according to your business. Claim your 14-day free trial here.
Before you start putting your proposal together, it’s important to first take some time to think about your program’s goals and objectives. By clearly articulating what you hope to achieve with your mentoring program, you’ll be in a better position to make a case for why it’s needed and how it will benefit the business.
Some examples of goals and objectives you might want to consider include:
Be specific in your goals and objectives, and try to quantify them whenever possible. For instance, rather than simply saying “our goal is to improve employee retention,” you might say “we aim to reduce turnover by 25% within the first year of the program.”
Not only will this make your goals and objectives more concrete, but it will also make it easier to measure the success of your program later on.
You can also use this section to reinforce the importance of mentorship by sharing statistics or research that supports your case.
The next logical question is: Who will be responsible for making this program successful? What parts will different people or groups play?
Answering these questions helps to build out the program infrastructure and ensures that there are clear lines of communication and responsibility from the very beginning.
Take the time to explain in your proposal who will be responsible for the different aspects of the program. For example, a mentor might be responsible for providing guidance and advice, while a mentee might be responsible for setting goals and taking actionable steps towards achieving them.
In addition to defining the roles and responsibilities of mentors, mentees, and program managers, you will also need to identify who will be responsible for each task associated with running the program. For example, someone will need to be responsible for recruiting mentors and mentees, matching them up, and managing the program logistics.
Including a clear outline of roles and responsibilities in your proposal will show leadership that you have thought through all aspects of the program and that you have a plan for ensuring its success.
Note: Once a proposal is approved, try our mentoring contract template for free. Our documents are legally reviewed by attorneys so you'll be covered from any future mishaps. Just edit our pre-made template, sign, and kickstart. anew agreement. Claim your 14-day free trial here.
How will you go about selecting the right participants for your program? And how will you match them up with the perfect mentor?
There are a few key selection criteria you should consider when developing your mentoring program proposal. These include:
Once you have established the selection criteria, the next step is to develop a matching methodology. This should outline how you will go about pairing participants with mentors.
A few factors to consider when developing your matching methodology include:
It's crucial to be as specific and clear as possible when outlining the selection criteria and matching methodology in your proposal.
For instance, you could explain that participants will be asked to complete a career interests and development needs assessment. State what the assessment will cover and how you will use the results to match participants with mentors.
Outline the key characteristics you will be looking for in a mentor, and how those characteristics will be used to match them with a mentee.
Now that you have the details of your program fleshed out, it's time to start thinking about how you will implement it. This section of your proposal should include a high-level overview of the program timeline and implementation plan.
Be sure to include key milestones and deadlines in your implementation plan. This will help to ensure that the program stays on track and that everyone involved knows what is expected of them and when.
This section should include details such as:
It's important to set up a system for evaluating the success of your mentoring program from the outset. This will help you to identify any areas that need improvement and make necessary changes to ensure the program is meeting its objectives.
In your proposal, be sure to include information on how you will evaluate the program, what metrics you will use, and how often evaluations will take place.
A few examples of metrics you could use to evaluate your mentoring program include:
The final section of your proposal should include any appendices that contain additional information that would be helpful for the reader. This could include things like sample forms, lists of potential mentors, or data from previous mentoring programs.
As you've probably guessed by now, creating a mentoring program proposal can be a lot of work. To make things easier, we've created a free template that you can use to put together your own coaching proposal. All you need to do is enter your information into the template and you'll be well on your way to getting approval for your program.
A verbal contract (formally called an oral contract) refers to an agreement between two parties that's made —you guessed it— verbally.
Formal contracts, like those between an employee and an employer, are typically written down. However, some professional transactions take place based on verbally agreed terms.
Freelancers are a good example of this. Often, freelancers will take on projects having agreed on the terms and payment via the phone, or an email. Unfortunately, sometimes clients don't pull through on their agreements, and hardworking freelancers can find themselves out of pocket and wondering whether a legal battle is worth all the hassle.
The main differences between written and oral contracts are that the former is signed and documented, whereas the latter is solely attributed to verbal communication.
Verbal contracts are a bit of a gray area for most people unfamiliar with contract law —which is most of us, right?— due to the fact that there's no physical evidence to support the claims made by the implemented parties.
For any contract (written or verbal) to be binding, there are four major elements which need to be in place. The crucial elements of a contract are as follows:
Therefore, an oral agreement has legal validity if all of these elements are present. However, verbal contracts can be difficult to enforce in a court of law. In the next section, we take a look at how oral agreements hold up in court.
Most business professionals are wary of entering into contracts orally because they can difficult to enforce in the face of the law.
If an oral contract is brought in front of a court of law, there is increased risk of one party (or both!) lying about the initial terms of the agreement. This is problematic for the court, as there's no unbiased way to conclude the case; often, this will result in the case being disregarded. Moreover, it can be difficult to outline contract defects if it's not in writing.
That being said, there are plenty of situations where enforceable contracts do not need to be written or spoken, they're simply implied. For instance, when you buy milk from a store, you give something in exchange for something else and enter into an implied contract, in this case - money is exchanged for goods.
There are some types of contracts which must be in writing.
The Statute of Frauds is a legal statute which states that certain kinds of contracts must be executed in writing and signed by the parties involved. The Statute of Frauds has been adopted in almost all U.S states, and requires a written contract for the following purposes:
Typically, a court of law won't enforce an oral agreement in any of these circumstances under the statute. Instead, a written document is required to make the contract enforceable.
Contract law is generally doesn't favor contracts agreed upon verbally. A verbal agreement is difficult to prove, and can be used by those intent on committing fraud. For that reason, it's always best to put any agreements in writing and ensure all parties have fully understood and consented to signing.
Verbal agreements can be proven with actions in the absence of physical documentation. Any oral promise to provide the sale of goods or perform a service that you agreed to counts as a valid contract. So, when facing a court of law, what evidence can you provide to enforce a verbal agreement?
Unfortunately, without solid proof, it may be difficult to convince a court of the legality of an oral contract. Without witnesses to testify to the oral agreement taking place or other forms of evidence, oral contracts won't stand up in court. Instead, it becomes a matter of "he-said-she-said" - which legal professionals definitely don't have time for!
If you were to enter into a verbal contract, it's recommended to follow up with an email or a letter confirming the offer, the terms of the agreement , and payment conditions. The more you can document the elements of a contract, the better your chances of legally enforcing a oral contract.
Another option is to make a recording of the conversation where the agreement is verbalized. This can be used to support your claims in the absence of a written agreement. However, it's always best to gain the permission of the other involved parties before hitting record.
Fundamentally, most verbal agreements are legally valid as long as they meet all the requirements for a contract. However, if you were to go to court over one party not fulfilling the terms of the contract, proving that the interaction took place can be extremely taxing.
So, ultimately, the question is: written or verbal agreements?
Any good lawyer, contract law firm, or legal professional would advise you to make sure you formalize any professional agreement with a written agreement. Written contracts provide a secure testament to the conditions that were agreed and signed by the two parties involved. If it comes to it, a physical contract is much easier to eviden in legal circumstances.
Freelancers, in particular, should be aware of the extra security that digital contracts may provide. Many people choose to stick to executing contracts verbally because they're not sure how to write a contract, or they think writing out the contract terms is too complicated or requires expensive legal advice. However, this is no longer the case.
Today, we have a world of resources available at our fingertips. The internet is a treasure trove of invaluable information, platforms, and software that simplifies our lives. Creating, signing, and sending contracts has never been easier. What's more, you don't have to rely on a hiring a lawyer to explain all that legal jargon anymore.
There are plenty of tools available online for freelancers to use for guidance when drafting digital contracts. Tools like Bonsai provide a range of customizable, vetted contract templates for all kinds of freelance professionals. No matter what industry you're operating in, Bonsai has a professional template to offer.
A written contract makes the agreement much easier to prove the terms of the agreement in case something were to go awry. The two parties involved can rest assured that they're legal rights are protected, and the terms of the contract are sufficiently documented. Plus, it provides both parties with peace of mind to focus on the tasks at hand.
Bonsai's product suite for freelancers allows users to make contracts from scratch, or using professional templates, and sign them using an online signature maker.
With Bonsai, you can streamline and automate all of the boring back-office tasks that come with being a freelancer. From creating proposals that clients can't say no to, to sealing the deal with a professional contract - Bonsai will revolutionize the way you do business as a freelancer.
Why not secure your business today and sign up for a free trial?