Wedding Photography Client Questionnaire

Fully editable with custom branding. Send, print or embed online.

Wedding Photography Client Questionnaire

Fully editable with custom branding. Send, print or embed online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Wedding Photography Client Questionnaire

Fully editable with custom branding. Send, print or embed online.

Wedding Photography Client Questionnaire

Fully editable with custom branding. Send, print or embed online.

Bonsai has helped create 1,023,928 documents and counting.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

As a wedding photographer, you often have a lot to say when meeting with new clients for the first time. And while you do your best to pay attention to details while taking notes and trying to put follow-up questions together in your head, you may have already noticed this is not an effective approach. There's so much you can miss during that first interaction, and the client might not even have the details of their wedding day set in stone.

So why not sit back, relax, get to know your client and make a connection? Leave the heavy work to your pre-wedding photography client questionnaire. This is a great tool to get to know your clients better on a more personal level, and gather all the nitty gritty details of their big day. To help you create your own wedding photography questionnaire, we'll go over some of the main aspects you should cover and give some example questions to serve as a starting point.

Note: Want to streamline your client onboarding process? Bonsai is your best bet to create professional and branded intake questionnaires, proposals, contracts and feedback forms. We help you save time so you can focus on your passion, not your paperwork! Claim your 14-day free trial today.

What Questions Should a Wedding Photographer Ask a Client?

Every wedding photography client is different, and each one has certain goals for their wedding photos. While you may have met with them already, you may still not have all the answers and details you need. Your pre-wedding questionnaire should cover as many areas of your partnership as you can, but remember, you don't want to scare the client away with endless questions. Keep the questionnaire brief and to the point.

Some of the main aspects you'll want to cover include the couple's love story, important details about the event, family dynamics, photo shoot preferences and of course, the wedding day timeline. Here are some questions you should consider asking the bride and groom to gather such details.

Love Story

- How did you two meet? Can you share your love story with me?

- Do any of the items you wore to your wedding have sentimental value?

- Are there any remarkable or historical locations for the two of you?

- What connects the two of you? Are there any shared interests or hobbies?

- How long have you been together?

- What do you both value most about one another?

- What one word would you use to sum up your relationship?

- Does the wedding attire have a sentimental value for you both?

Event Details

- Are you working with a wedding planner? If so, please provide their name and contact information.

- How many guests are attending your wedding?

- Do you plan to visit a salon or will the hair and makeup team come to you?

- Do you intend to do a 'first look'? If yes, where would you like that to take place?

-Do you have a particular location in mind for the bride and groom's and wedding party's photos?

- What is your first dance song?

- Will there be any flower girls or ring bearers?

- Where will your ceremony be held? (name of the venue and address)

- Are there any venue restrictions? (use of flash, photographing times etc...)

- Are there any particular guidelines to follow for your ceremony?

- Which mode of transportation will you use to get from the ceremony to the reception (if it's at a different place)?

- Are you planning a formal exit from the ceremony? If so, what kind?

- Do you plan to host a cocktail hour?

- Do you plan to eat a sit-down meal, a buffet, or a family-style meal?

- Are there any special events or surprises you have planned that I should be aware of in advance?

Family Details

- What are the bride's parents' names and marital status?

- What are the groom's parents' names and marital status?

- How many brothers and sisters do you each have?

- Do you have any unique family situations that I should be aware of? (Marriages, deaths, tragedies, etc.)

- Which family group photos would you want to have taken?

- Besides the immediate family list we record, are there any other family groupings you would like during the family photo session? (step parents, grandparents, etc...)

- Are you planning to follow any family special traditions or cultural custom during the wedding?


- Do you have any photos that are "must-haves"?

- Should I be aware of anything unique or distinctive about your wedding day?

- Do you have any specific poses for the couple's photos in mind?

- What do you dream your wedding will be like?

- Are there any individual, group shots or decoration details you would like to capture?

- Do you have any music preferences for your slide show?

- Do you have a particular location in mind for the bride and groom photos?

- Is there a specific photograph style you prefer? (vintage, black & white, bright & clean, etc...)

- Is there anything I should know about you both in terms of the photos that will be taken? (are you shy? is there anything you dislike about getting your photos taken? Is there anything I can do to make you feel more comfortable?)

Wedding Timeline

- When will your ceremony begin, and how long do you anticipate it lasting?

- Please specify the order of events at your wedding reception.

- What time does the hair and cosmetics for the bride start?

- When do you leave for the service? How are you traveling?

- Is there anything else I should know about the morning plans on the wedding date?

- Where will the groom get ready, and when will that start?

- What transportation schedules are in place to get to the ceremony location?

- What is the schedule and time for the reception? What time are the speeches, cake cutting, canapés, and meals taking place?

- Do you have a flexible schedule? Would I be able to request more time if necessary?

- Do you predict there will be many speeches, and if so, will any of them be lengthy?

Create the Perfect Wedding Photography Questionnaire With Bonsai

Creating your own wedding photography questionnaire doesn't have to be a headache. Bonsai makes it simple with its lightweight form builder. Using our software you can quickly create professional questionnaires with customizable fields to add as many questions as you need and select your preferred response format (single choice, multiple choice or text). You can also add your own branding elements like wedding photographer (company) logo or industry-related imagery to make your document unique and easily recognizable.

Once your questionnaire is ready to go, you can share the URL link with your clients, send it via email or even have it embedded into your business website to streamline your onboarding process and get more leads. But why stop there? Bonsai helps you manage your business end-to-end with free templates for proposals, contracts and invoices as well as a complete tax and accounting software.

Start your 14-day free trial and see why Bonsai has quickly become a must-have tool for independent professionals across all industries.

Frequently Asked Questions
Questions about this template.

What is a wedding questionnaire?

A wedding questionnaire gives all the details required for a wedding day photoshoot, including all standard requests and unique add-ons, ceremonies, the number of guests, and the contact information for the bride, groom, their family, key sponsors, and the event organizers.

When should I send my wedding questionnaire?

Prior to the wedding, it is crucial to send couples a pre-wedding questionnaire. This helps them understand what to expect from you and helps you, as their photographer, plan the day as efficiently as possible. Prior to the wedding, It is often recommended to give couples pre-wedding questionnaires about 2-3 months in advance.

What are 3 skills a wedding photographer needs?

3 essential skills of a wedding photographer are: photoshop, photography, and image quality control.