/5 - votes
Downloaded times
Use template
Legally vetted
Track opens & views


Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Videography Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

Trusted by 500,000+
business owners

“My best friend in scaling my business

Like putting my finances on auto-pilot”

Bonsai does the hard work”

Everything is streamlined”

Huge timesaver”

It’s been the most stress-free year of my life!”

I feel more confident”

Backbone of my business”

“So simple”

“Clients love how easy my systems are

A must-have!”

“I do less admin and do more of what I love

“Worry-free contracts and invoices

“It pays for itself”

Great customer service!”

A life-saver!”

Clients take me more seriously”

“I upped my rates and won more clients

Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is a videography invoice?

A videography invoice is a document that freelance videographers can use to request payments from clients. A videography invoice typically includes a detailed list of services rendered and their associated costs, the total amount due, a payment due date, and other relevant information. 

Sending videography invoices to clients helps freelance video producers and editors to get paid on time and in full. They also make it easier to track payments, organize your small business accounting, and monitor your cash flow. 

Depending on which part of a video production project you’re needed, a videography invoice can also be a:

  • Video editing invoice
  • Video production invoice
  • Production invoice
  • Film production invoice
  • Videographer invoice

Note: Ready to customize your own professional video production invoice for free? Get Started

Video production invoice breakdown

Although a video production invoice is a relatively straightforward document, it includes four important elements that work together to communicate payment and service details to your clients. Each videography invoice that you send out should include: 

1. Client and contractor information

Each invoice that you create needs to have the following details: 

  • Your name, business name, and address
  • The client’s name, business name, and address
  • Contact information for each party, such as a phone number or email address

These details come in handy if either of you have questions regarding invoicing, payments, or services. 

2. Invoice details

Each invoice that you create is one-of-a-kind, and in order for it to be useful in terms of accounting and getting paid, it needs to have: 

  • A unique invoice number
  • An invoice date (the date it was sent)
  • A payment due date

This makes it easier for you to track payments from each of your clients and to anticipate your cash flow for your personal finances. 

For example, if you send out invoices at the end of each month, with a due date two weeks later, you can expect to have the most money in your account mid-month. This gives you an opportunity to plan out when to pay bills and cover your expenses so you aren’t left cash poor. 

3. Service and pricing details

Next comes the section where you list the video production services you performed and their associated costs. This section should be relatively detailed and include: 

  • A brief but informative description of the different videography services provided
  • Information about how you charge (hourly rate, per project, or on a retainer basis)
  • The total cost of each individual service
  • Any applicable discounts, deductions, late fees, or sales tax
  • The total amount due and the currency it’s in

4. Payment terms

Including payment terms in your invoices helps you to save time, get paid faster, and reduce your chances of having to deal with late payments. Each videography invoice should outline: 

  • The payment methods you accept, such as credit card payments, online payments, bank transfers, mailed checks, etc. 
  • Whether you offer early payment discounts or charge late fees for past due invoices
  • How long the client has to pay the invoice (for example, within 14 days of issue)

Who should use videographer invoices?

If you’re a video producer, filmmaker, video editor, cinematographer, or you own your own video production business, you will likely benefit from using professional invoices. 

You should use a video production invoice template if you provide any of the following services to paying clients: 

  • Recording live events like weddings, sporting events, or birthday parties
  • Recording legal proceedings, like court depositions
  • Filming commercials 
  • Filming corporate material, like training videos 
  • Editing recorded content 
  • Recording or editing music videos

Essentially, you can use a videography invoice template any time you perform video production or editing services in exchange for compensation. 

When to use a video production invoice

A videography invoice template can be used in a variety of circumstances to help you: 

  • Track payments and outstanding debts
  • Calculate your total revenue for tax purposes
  • Plan and manage your monthly and annual cash flow
  • Develop a professional and seamless billing process

A video production invoice should only be sent: 

  • After a job is complete or as part of an ongoing billing cycle (for example, once a month)
  • To clients who you have an existing contract or agreement with

Freelance videographer invoice template tips

Not all invoices are the same. Here are some tips to boost the benefits of your videography invoices. 

1. Send them digitally

Whenever possible, send your invoices digitally, either via email or text message. If an issue arises, tracking a digital paper trail is much easier than a physical one. And, they’re much less likely to get lost, delayed, or misplaced when compared to their paper counterparts. 

Make sure to save your invoices as PDFs before sending, so that they can’t be edited or changed once they’re received. 

2. Choose a consistent billing cycle

A regular billing cycle will work wonders for your freelance video production business. It will allow you to send invoices and receive payments on a regular basis, as well as provide ongoing clients with a predictable billing schedule. Most video producers send invoices on a weekly, biweekly, or monthly basis depending on the project. 

3. Follow a consistent invoicing process

An invoice shouldn’t be the first document a client ever receives from you. Instead, it should be part of a client management process that looks something like this: 

  1. Videography services quote
  2. Video production contract
  3. Video production brief
  4. Standard invoice

4. Send professional invoices

It’s not hard to find a free videography invoice template to use. There are many different services that offer well-designed invoice templates for you to choose from, including Google Sheets, Google Docs, and Bonsai. 

Professional invoices help to add professionalism and legitimacy to your business. Instead of sending a casual email requesting payment, use a free invoice template that outlines important information, like contact details, service descriptions, and payment instructions. 

This will encourage clients to take you seriously and even help you to get paid on time since it will leave little room for confusion or misinterpretation. 

5. Use an invoicing system

Invoice templates are great on their own, but they work even better as part of an invoicing system. Invoicing software, like Bonsai, automates a variety of accounting tasks such as: 

  • Sending invoices
  • Tracking hours
  • Monitoring payment statuses
  • Processing payments
  • Calculating taxes

Having software that takes these tasks off your plate helps you to save time so that you can focus on getting more videography projects and signing more clients. 

6. Customize every invoice

Each invoice should be unique, from the invoice number and client to the amount owing. Make sure that you create custom invoices each time you need to send them. Remember to update the client name, total price, service description, and any other information that has changed. 

Check-in with each client every so often to ensure their contact information hasn’t changed and that the same person is still in charge of processing your invoices so that you continue to get paid promptly. 

Creating a videography invoice is simple with Bonsai 

Making a free videography invoice template is easy with Bonsai. Using our software, you can choose from a variety of customizable templates and create unlimited invoices. You can even include business branding like your logo and colors in your free invoice template to make them stand out. 

All you need to do is sign up for a free trial to access our free invoices templates, contracts, briefs, and more! 

CTA: Create, customize, and collect on your videography invoices today. Start a free trial. 

Video production and videography invoice template FAQs

What do I do with videography invoices after I send them?

After you finalize and send a video production invoice to a client, you should save it in a file with a unique name on your computer. You will need to access the invoice again in the future for tax purposes, or if you encounter any payment issues with the client. 

Ideally, you should create a file for each client and have a separate folder for each tax year. Save PDF versions of your invoices in these files with unique names that include the client name, invoice number, and date. 

For example, your invoice names may look like this: ClientName - Invoice Number - Month Year

How do I number video production invoices?

How you choose to number your invoices doesn’t really matter as long as you keep them consistent. You can choose to make them sequential (001, 002, 003, etc.), chronological (0101, 0201, 0301, etc.), by client name (ClientName001, ClientName002, etc.), or any other way you’d like. 

Just make sure that they make sense to you and that they help to keep your invoices organized and easy to locate. 

Who should I send my video production invoice to?

Who you send your videography invoice to depends on what type of client you’re working with and whether they have their own accountant. Some clients will want you to send your invoice directly to them while others will prefer that you send your bills directly to someone on their accounting team. 

Make sure to ask about this long before you send your first invoice so that there are no delays when it comes to getting paid. 

Related Documents

  • Video Production Quote: Use this template to quote video production and editing projects to potential clients after your first meeting. 
  • Videographer Contract: Use this template to create a custom videography contract after a client accepts your quote. 
  • Video Production Brief: Use this template to create a project brief for a videography client.

Frequently Asked Questions

Questions about this template.

What is a videography invoice?

A videography invoice is a document that freelance videographers can use to request payments from clients. A videography invoice typically includes a detailed list of services rendered and their associated costs, the total amount due, a payment due date, and other relevant information.

Who should use videographer invoices?

If you’re a video producer, filmmaker, video editor, cinematographer, or you own your own video production business, you will likely benefit from using professional invoices.

When do you use a video production invoice?

A videography invoice template can be used in a variety of circumstances to help you: Track payments and outstanding debts. Calculate your total revenue for tax purposes. Plan and manage your monthly and annual cash flow. Develop a professional and seamless billing process.