Tutor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Tutor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Tutor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Tutor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Invoicing is vital for any company, and your tutoring business is not the exception. A solid invoicing strategy will help you track client payments and keep good accounting records, which ensures a healthy cash-flow. But the benefit is also for your clients as you are giving them professional documentation of the services provided and ensuring your clients they are getting what they are paying for.

But don't worry, you don't have to spend hours behind a computer writing an invoice for each of your clients when it's time to request payment. Instead, create your own teaching invoice templates, which you can easily fill out in minutes, while making sure all important information is always covered. But what exactly is this important information you should be covering? Read on to find out.

Note: Want to step up your invoicing game? Bonsai is the ultimate all-in-one business hub for freelancers and self-employed workers to create, send and keep track of their invoices. Plus, enjoy many other administrative tools to help you save time and focus on what really matters; growing your business.

Essential Elements to Create Professional Invoices

When creating tutoring invoice templates, you want to make sure your students get a clear and easy-to-understand bill. This avoids spending extra time on clarifications or corrections, plus it increases your chances of getting paid on time. If you don't want to miss any important details, include the following basic but essential elements to your teaching invoice template.

Business Information

First your tutoring invoice template should include all your business information. Start with your business name (or your full name), and your contact details such as phone number, address, email, and a business website if you have one. You can also use this section to highlight any specialized services you might offer like music teacher, special education or homeschooling programs.

If you want to take it one step further, add a business logo, tutoring-related imagery, or any other branding elements to make your invoice template stand out and look more professional.

Client Information

Next, include a section for your employer or client's contact information. You need their full name, address, and phone number. Include their email address as well if you are sending the invoice via email. If you've created a client database, add a space for the client ID number on your invoice template which will serve you for internal tracking purposes.

Invoice Number and Date

Assigning a unique invoice number to your tutoring invoice will help you keep track of client payments, and maintain well-organized accounting paperwork. Don't forget to add the date when the invoice was sent out so you can determine the payment due date (which usually is within 30 days of invoice date), and add any penalties for late payments if necessary.

Tutoring Services Provided

In this section of your tutoring invoice template, include an itemized list of the services provided, the flat rate per session, and the total cost for each type of service. If you charge an hourly rate, you still want to specify the type of tutoring service (for example a math test preparation session), the amount of hours worked, rate per hour, and finally the total price.

You can also include a timesheet so your client can fully understand the billable hours included on the invoice. Be as specific as you can (without going overboard) so your clients are not blindsided or confused about what they are paying for.

Extra Charges

There may be some miscellaneous charges involved in your tutoring sessions such as school fees, traveling or transportation costs, learning materials, or extra online classes. If so, make sure to list these charges separately along with a short description, even if they were previously discussed with the client (student or parents). Remember, when it's time to request payment, you want to be as transparent as possible with the charges.


For the totals section of your tutoring invoice template, add separate lines for the subtotal amount (sum of tutoring fees plus extra charges), then any applicable taxes, and finally the invoice total. If you are giving your clients any special discount for recurring business, multiple children, client referrals, etc., include an additional line for it subtracting the discount from the subtotal before you factor in the taxes.

Payment Details

When it comes to getting paid promptly, nothing is better than giving clear and easy-to-follow payment terms. Make sure your tutoring invoice template includes all your accepted payment methods such as credit/debit card, ACH transfer, checks, online payments (PayPal, Stripe, etc...), or cash, along with corresponding account numbers. You also want to let them know of any incentives for paying in advance, available payment agreements, and late fees applicable after the due date.


It's always a good idea to include a personal note or a thank you message on your tutoring invoice template. If you have enough time, you can write something related to the student such as an important milestone achieved, or wishing them good luck on their test. Otherwise, choose a generic message that lets your clients know how much you enjoyed working with them and appreciate their business.

Use Our Free Tutor Invoice Template

With so much effort going into providing the best teaching services, you probably don't want to waste hours of your day creating your own invoice templates. Luckily, you don't have to. With Bonsai's free invoice template you can create professional invoices with minimal effort and get paid faster for the invaluable work completed.

Just download the tutoring invoice template and with a few clicks you can customize it to fit your business needs. This will ensure consistency in your invoicing process and take a considerable amount of time off of your tedious administrative tasks so you can invest it in keeping your tutoring skills sharp.

Aside from free invoice templates, Bonsai offers you a wide range of administrative tools to help you take your tutoring business to the next level. Take advantage of our invoicing software to automatically send a recurring invoice, payment reminders, identify delayed payments and apply the applicable fees.

Frequently Asked Questions
Questions about this template.

How do I make an invoice for tutors?

To design an eye-catching invoice there's nothing better than using Bonsai's free architect invoice template. You can fully customize it to add your branding elements and give it a personal touch. There's enough room for you to detail the charges and services provided in a way your customers can easily understand.

How do I bill for tutoring services?

Create effective and professional invoices using Bonsai's free invoice templates. You can easily insert your business information, logo, client's information and list the services you provided. With out invoice templates you can also integrate online payment options to get you paid faster and have instant access to your money!

Can I design my own invoice?

As a freelance tutor, you can design your own invoices, keeping all information detailed and easy to understand. The invoice structure is very important as you need enough space for all important elements. Make your life easier and use Bonsai's free invoice template to quickly design professional invoices!

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