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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Technical Writer Contract Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is a Technical Writer Contract?

A technical writer contract is a legally binding document created for clients hiring a contract writer for technical documentation. Amongst other key sections, it includes:

  • Project scope
  • Details of technical writing services
  • Payment rate
  • Service delivery schedule
  • Amendment clauses

It’s a legal document that protects rights of both a technical writer and a client, in case of disputes between two parties.

Why do you need a Technical Writer Contract?

Any contract stems from the need to protect the rights of both parties. It also acts as a guideline for resolving problems that they anticipate. Here’s why technical contract writers and businesses prefer to create and sign a contract before starting a project:

Record of commitments

A technical writer contract holds a writer accountable for services and responsibilities, and a client for payments. It shields and limits both of their rights and liabilities with terms agreed upon at the beginning of a project.

Terms for conflict resolution

A contract outlines terms and conditions for resolving conflicts that both parties anticipate to arise. That’s why it’s crucial for resolving disputes and mitigating risks—or even dissolving the client-contractor relationship without punitive measures. 

Foundation of professional relationship

Besides being legally-binding, a contract helps technical writers build a professional relationship with clients. These contracts show the contractor’s diligence towards the work, and lay solid foundations for the work to come.

What to Include in the Technical Writer Contract

A good old-fashioned handshake isn’t good enough anymore—you need to get it in writing. While there’s no set rule about what to include, here are a few pointers on where to start. 

Scope of work

This is the first section of your technical writer contract. It outlines agreed deliverables and work breakdown structure. Here are the key items to include in this section:

  • Project objectives: to outline the mutually agreed upon objectives to achieve by the end of a project
  • Project milestones: to list important items that denote completion of a phase of the project
  • Individual tasks: to break down milestones in smaller chunks of manageable tasks with a deadline
  • Deliverables: for mentioning items that you will be delivering upon the completion of a project
  • Timeline: to set clear expectations about the date by when you’ll be completing these individual tasks and project milestones
  • Reports: for tracking progress and informing the client about it

 Payment details

This section shows the agreed upon payment details along with frequency and mode of payment. Here’s what you should include in this section:

  • Billing type: to mention whether you are charging a flat or hourly rate
  • Payment mode: that the client will use to send payments
  • Payment frequency: to state whether you will be receiving payment weekly or monthly
  • Payment dispute: to outline ways to resolve payment disputes 
this image shows bonsai's work and payment section for the technical writer contract

Ownership and licenses

This section of a technical writer contract goes into the details of ownership rights, work credit, and intellectual property rights. It’s best to customize this section based on your discussion with a potential client. 

Try to address the following points in this section:

  • Ownership: to clearly mention who owns the finished work product and whether the client can only obtain it after full payment
  • Use of work product: to specify if you intend to use the finished work product for your writing portfolio or similar purposes
  • Help for securing ownership: to mention your availability for helping clients prove that they own the finished product. You can also appoint respective clients to act on your behalf on these occasions
  • Usage of writer’s intellectual property: to outline whether you are willing to allow clients to use your intellectual property for technical documentation or other purposes. If made available, such non-transferable IPs can be used during the project and beyond 

Competitive engagement

A competitive engagement clause is another name for a non-compete clause. This section prevents a technical writer from working with companies offering services similar to the client. 

Check beforehand to be sure whether a client needs a non-compete or not. It’s wise to mention that you may work with the client’s competitor with prior permission in writing.


Non-solicitation in a technical writer contract prohibits the writer from offering jobs to former employees of the company, or soliciting business from existing clients and customers.  

this image shows the non-solicitation section of the technical writer contract, and includes annotations regarding details and exceptions


The representations section sums up the promises between a writer and client. Such promises include signing authority declaration, compliance to the law, and infringement regulations. These promises are:

  • Perform obligations: mentioned in the contract. This applies to both the contractor and the client
  • Work right: to ensure that the work product is an original work by the writer and can’t be claimed by other parties
  • Compliance: so that the writer is obliged to perform duties by the law of the land
  • Infringement: so that neither the client nor the writer infringe anyone else’s intellectual property rights
  • Work review: to be done by the client periodically

Term and termination

This section offers an overview of termination clauses. Don’t forget to include the process each party should follow while ending a contract. Discuss with your client to agree on how many days advance notice  is required for contract termination. 

Independent contractor

Every client-contractor relationship is unique. This section states the foundational laws of this relationship, and how both you and the client expect to work together throughout the project. 

For example: Technical writers must have relevant experience or skill, be subject matter experts, and use their tools for completing tasks. In addition, clients shouldn’t control how writers work on projects on a day-to-day basis. 

This outlines requirements from the contractor and requirements from the client, that both parties agree must be met for the duration of the project.

Confidential information

This section dictates how both a technical writer and a client should reasonably protect confidential information. It means you shouldn’t be using any information shared by the client for personal benefit. Such information may include details on:

  • Business strategy
  • Customer lists
  • Research notes
  • Website specifications

Similarly, a client shouldn’t be using any third-party information for personal gain. 

Limitation of liability and indemnity

Next is the limited liability clause that outlines consequences of breach-of-contract damages.

It’s also important to include an indemnity clause. It protects both you and the client from liabilities, losses, expenses, and damages caused by one another. If one party is sued for something done by the other party, the latter will be responsible for reimbursing such losses. 


This is typically the last section of a contract. These general guidelines can include details related to:

  • Assignment: so that a contract technical writer and a client have a clear understanding of what they can assign or delegate
  • Arbitration: for easy resolution of disputes arising under a contract
  • Modification and waiver: that requires both parties to provide consent in writing for making changes in a contract or waiving duties
  • Notices: so that both parties are aware of how to send notices, where, and when
  • Severability: to mention what happens in case a portion of a technical writer contract becomes enforceable
  • Signatures: to make it clear that signatures from both parties are required for a contract to be valid—you can also specify the validity of electronic signatures
  • Governing law: of the legislation that governs rights and obligations of both parties
  • Entire contract: supersedes any oral contract between a contract writer and a client
this image shows the signature section of the technical writer contract and how e-signatures make things easier for all parties

How to write a Technical Writer Contract

A contract is the first stepping stone of building a mutually respectful working relationship. The sooner you understand what a client wants, the sooner you can gather information and create a contract. 

It’s also important to consider what you want from the project, and how you’re happy to work. Although you want to ensure your clients’ needs are met, you also want to make sure you’re also comfortable with the contract.

Start by understanding the job description, project details, and the scope of work. Here are some questions you might want to ask beforehand:

  • Does the job require you to create technical documents like instruction manuals, use guides, or user manuals?
  • Do you have to work on modifying existing documentation? 
  • What’s the writing style to follow? 
  • How often will you receive feedback? 
  • Will you receive support from other team members? 

Speak with your client to find out more about your project and any special requirements they may have. 

Every detail should be included in the contract so as to avoid any confusion or miscommunication. It’s also key for ensuring you end up doing the work you’re being paid for—not extra.

Communication is key in any working relationship, and ensuring all parties are on the same page is essential. Openly communicating your expectations for the project and understanding the clients’ requirements lays a strong foundation for the project ahead.

Creating a technical writer contract is simple with Bonsai 

Creating your own contract isn’t the only option, however.

Creating a freelance contract with Bonsai is quick and easy, and provides added security and complete peace of mind. Not only can you customize contract templates for free but you can also manage the entire contract lifecycle. Other benefits include:

  • Vetted templates: for easy customization along with standard NDAs
  • Electronic signature: for sending, signing, and storing legally binding documents
  • Auto-reminders: for reminding clients to sign a contract
  • Multi-currency support: so that you can work with clients across 180+ countries

Here’s how to start editing your contracts and more with Bonsai:

  1. Sign up for Bonsai free
  2. Find your ideal contract template
  3. Edit your contract to meet your needs

Then, send it off for the client to take a look and sign without ever leaving the platform. 

Technical Writer FAQs

Do I need a technical writer contract?

A technical writer contract protects a writer’s rights and helps in getting paid. Without a contract, it’s difficult to take any legal action when a client doesn’t pay at the end of a project. 

Plus, it ensures both parties have clear expectations regarding project details, project milestones, payment terms, and project delivery. 

How much do technical writers earn?

Technical writers can earn up to $33.73 per hour. The average base salary for writers specializing in documenting technical communication is $57,964 per year. 

The earning opportunity is limitless when you apply for the right job opening on job boards. You can also increase your earning potential by joining a local chapter or communities of technical writers. 

How much research is required for technical writing?

Businesses looking to find contract technical writers usually prefer writers with strong research skills. This is important because you will have to conduct user research, testing, and develop user-friendly documents. 

Frequently Asked Questions

Questions about this template.

How much does a technical writer charge?

A technical writers rate is around $15 to $25 per hour. This vary depending on location, experience and portfolio.

Do technical writers write contracts?

Technical writers may also author their own contracts. WIth the help of Bonsai's free templates, all legal aspects are covered. Customize and send off the agreement to kickstart your portfolio.

Are technical writers in-demand?

Technical writers are in demand with a projected growth of 12% in the coming years. Online job sites are the usual avenues for you to find a job.