Free Social Media Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Social Media Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Social Media Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Social Media Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is a Social Media Invoice Template?

A social media invoice template is a document requesting payment specifically made for social media services. Whenever you work with a new client, you should always outline your requirements for payment. Some clients may be flexible, while others may have specific payment terms. 

It’s important to have this discussion up front so there’s no misunderstanding and you have an agreement on when you’ll get paid. Without an invoice, you may not get paid. Plus, for tax reasons—both for yourself and your client— to have a record of your work, keeping bookkeeping easy.

An invoice is important so that you can set a due date and get paid in a timely manner. Whether you’re a freelancer in social media marketing or you run your own social media marketing company, invoices are part and parcel of making money!

Note: Generate your own invoice by downloading Bonsai’s free social media invoice template and sign up for free today.

What to Include in the Social Media Invoice Template

As a social media freelancer, it’s beneficial to organize your accounts when it comes to invoicing. It makes the whole process easier and it provides less room for error when you’re filling in the necessary details on the invoice.

It’s also worthwhile getting yourself some accounting software, if you’ve got multiple client accounts on the go, you’ve got them all in an organized fashion. Simply scribbling them down in a notebook, or trying to keep tab on a DIY excel sheet isn’t going to end well. 

You’re likely to start sending the wrong invoice to the wrong client, and you’re doing your business a disservice.

Here are a few things you’ll need to include on your social invoice template:

Essential information

Make sure that you have all of your basic details on your professional invoice. These include your name/name of your business, address, contact details like your phone number or email.  This would usually sit at the top of the invoice.

essential information of a social media invoice template

A heading: “Invoice”

Include the word invoice - sounds obvious but it’s something that can be missed out and therefore could make it confusing for the client to know what the document is. Remember the invoice could end up going to another department for processing.

Provide a unique invoice number

Give the document a unique invoice number. Make it simple for yourself by making it #01 or #001. This number should keep ascending for every invoice you create, not only those for your client. Include the invoice date somewhere towards the top too.

Description of services

A description of your social media services. This can differ from one marketing business or social media consultant to another, depending on your work. Be clear on what you’re providing rather than being vague. For example, [social media platforms/social media marketing services] - [description of work].

Be sure to mention your rates including any sales tax, hours worked, and the quantity of social media services you’ve delivered on. Detail the dates of the hours worked too and provide more detail, rather than too little.

Total charges and payment details

Include the total being charged as well as adding any value-added tax if it’s required. VAT isn’t always required but if it is, make sure you incorporate this in your total. 

Make sure it’s in local currency, unless you’ve been asked otherwise by the client. Lastly, highlight the due date of the invoice as well as any bank account details or payment requirements.

It’s typical to use terms like ‘pay within 30 days’. However, there might be clients that cannot pay within that time or they may be more flexible. It’s worth assessing this on a client-by-client basis.

It pays to be detailed in your social media marketing invoice, otherwise some clients may end up taking advantage. Professional invoice templates like the ones offered by the team here at Bonsai, also set a good first impression for any clients you’re working with for the first time around.

Lastly, keep a log of all the invoices you’ve sent, when they’re due and whether or not they’ve been paid. This can be done on Google Sheets or Google Docs—but can quickly get messy. Check out Bonsai’s invoicing software to help you stay on top of what’s been paid, and what hasn’t. That way, you can chase owed payment, or even automate these follow ups, and get paid faster than ever before.

payment details should be clear

How to Write a Social Media Invoice Template

If this is your first time creating a social media marketing invoice, or you’re looking for some guidance on how to improve your invoices as a social media marketer, then here are some top tips on how to write one for your next client.

Find out the social media services client wants

Before you start filling in the social template with your marketing package, you’re going to need all of the relevant information from your client regarding the project details. This includes what work might be required from you, the quantity of work, hours required, and the rate of pay. 

Asking questions like ‘how do you make payments?’ is going to allow you to word your invoice correctly and to negotiate any wiggle room on the agreement where it might be necessary. 

Not every client will do this but some avoid paying until 60 days later. As a freelancer offering marketing services, you should be entitled to the same 30-day period as any other supplier, so push for the latter.

Be detailed in everything you include

Attention to detail is key when it comes to creating your social media invoice. The template available from Bonsai should have the structure you require to input all the necessary information.

Refer back to the information that your client gave you at the start of the project, and that you both agreed to. Use the free invoice template and follow the structure of it so that you’re not confusing the client.

Detail all of the work you’ve done, even if it sounds like you’re being overly specific. For example, separate your work into categories. These could be social networking sites you’ve worked on. Then break these down into the various content types you’ve provided.

Double Triple check before submitting

Before you go sending off the billing document to your client, you’ll want to make sure that you’ve included everything that the client needs and that you need to communicate. From your hourly rate to the late fees you’ll charge if payment isn’t made on time, scrutinize the document from top to bottom. 

You don’t want to be missing essential contact information or the wrong payment details. That’s only going to slow down the process of you getting paid!

Typos and grammar are essential to correct because they could invalidate the invoice or you may end up getting paid less or more than you expected. It also looks unprofessional so make use of browser add-ons to correct your grammar.

Check that the sum of money you’re charging is correct too. The wrong decimal point used in your total can cause issues, so make sure you’re triple checking the document.

A freelance career often means that you’re doing everything yourself. Bonsai makes your digital marketing job easier by providing a social media marketing invoice that won’t cause issues in the payment department.

Creating a Social media marketing invoice template is simple with Bonsai 

Creating a social media invoice template with Bonsai is easy to do and makes freelance life that little less stress-inducing. 

There are many benefits to using Bonsai for a free invoice template, as opposed to just using a random invoice template off the internet. Bonsai is an invaluable tool to have as a freelancer, that’s why over 500,000 freelancers and small businesses use the platform.

Bonsai saves you time

When you’re providing an abundance of marketing services, the last thing you want to be dealing with is admin. Chasing late payments and having to spend long periods of time creating invoices is never a priority—or at least never seems to be. 

With Bonsai, you’ve got invoice templates available at the click of a button, allowing you to save time to do what you love. That way, you can focus on giving the best marketing services to your clients while still prioritizing your business. 

use Bonsai in creating your social media invoice

Templates include all the relevant information

Bonsai’s invoice templates mean you don’t need to worry about including all the information required for your invoice to be processed and cleared the first time around. From the invoice number to the basic costs and deliverables you’ve provided, it’s all covered when you’re working from a template.

With the right marketing invoice template, like this one from Bonsai, you can rest a little easier! 

Plenty of additional resources in Bonsai

As a freelance social media manager, there are a lot of community blogs that share insight into creating a successful career.

Bonsai also has a variety of online resources for freelance social media marketers to take advantage of. That way you can provide ultimate client satisfaction and hopefully achieve repeat business with all of your clients. 

The freelance life can be unpredictable, so having clients who come back again and again is important. Bonsai offers plenty of other products that can be useful to you as a freelancer. 

For example, Bonsai WorkFlow has a range of services from contracts to proposals, time-tracking and task tracking.

With these services, you can organize your client work, manage your clients effectively and hopefully win plenty of new clients in the future.

Social Media Services Invoice Template FAQs

Internet marketing has a lot of opportunities for those who have a passion for the digital world. If you’re into social media, then it’s a great career to get into, and is constantly in flux. 

In order to make sure you have all the information when it comes to making the best invoice templates possible, here are some frequently asked questions.

What are the typical payment terms for invoices?

There are usually a number of payment terms that you or the client could specify. For most it’s 30 days. For others it can be sixty or even ninety days until you receive payment. It’s important to consider how long you’re comfortable with when waiting for payment. 

Should you always send an invoice to a client?

Yes, it’s recommended that you send a social media marketing invoice, otherwise how will the client know when to pay you? They likely wouldn’t have any of your payment details unless you gave them in advance. 

Are all the Bonsai templates free?

Yes, it’s a service that offers a free invoice template for all it’s users. There are some premium subscriptions available at a monthly fee, but that’s an optional add on when you know Bonsai is the tool for you!

Frequently Asked Questions
Questions about this template.

How to create a social media invoice?

Personalize a Bonsai invoice template. Add your branding and information for social media. the contact and information for your client. Fill out the form with the job you've done and the hourly rate per task.

What to Include in the Social Media Invoice Template?

Edit one of Bonsai's social media invoice templates. Simply add your company name, address, client information, logo, invoice number, issuance date, due date, and payment information.

What is a social media invoice template?

A social media invoice template is a document requesting payment specifically made for social media services. Whenever you work with a new client, you should always outline your requirements for payment.