Free Photography Service Agreement Template

Fully editable with standard terms and clauses. Send and e-sign it online.

Get template

Free Photography Service Agreement Template

Fully editable with standard terms and clauses. Send and e-sign it online.

Get template

Photography Service Agreement

Photographer

First Name

Last Name

Acme LLC.

Client

First Name

Last Name

Corporation Corp.

This contract (the "Agreement") provides details for the services (the "Services") by Acme LLC (the "Contractor") for Client (the "Client" and together with Contractor, the "Parties"), effective on the date of signing this Agreement.

As a condition of the Client hiring the Contractor and other valuable considerations, the Parties to this Agreement agree as follows:

1. Services & Payment.

1.1 Services. The Client is hiring the Contractor to perform the following: [SERVICE DESCRIPTION]

1.2 Schedule. The Contractor will provide their Services to the Client until ["the completion of the work" or END DATE]. The Contractor may be required to extend the previously established completion date to ensure they can provide the Services to the Client.

1.3 Payment. The Client will pay the Contractor a total fee of [PAYMENT RATE] (USD). Of this, the Client will pay the Contractor a non-refundable retainer fee of [DEPOSIT AMOUNT] (USD). The Client will also pay any applicable taxes, other than the Contractor's income tax.

1.4 Expenses. The Contractor may require payment from the Client for any agreed-upon, non-cancellable expenses or deposits. Expenses must be confirmed by the Client in advance if additional payment is required.

1.5 Invoices. The Contractor will invoice the Client for the non-refundable retainer fee after both parties sign this Agreement. The remaining amount owed will be invoiced at the completion of the project.

1.6 Late Payment. The Client agrees to pay the amount owed after receiving the invoice. Payment after the invoice due date will incur a late fee of [LATE FEE PERCENT]% per month on the outstanding amount.

2. Ownership & Licenses.

2.1 Client Owns All Work Product. As part of this job, the Contractor is creating "work product" for the Client. The Contractor hereby gives the Client this work product once the Client pays for it in full and the Services have been provided. This means the Contractor is giving the Client all of its rights, titles, and interests in and to the work product (including intellectual property rights), and the Client will be the sole owner of it. The Contractor also waives its moral right to the integrity of the work product. The Client can use the work product however it wants or it can decide not to use the work product at all. The Client, for example, can modify, destroy, or sell it, as it sees fit.

2.2 Contractor's Use Of Work Product. Once the Contractor gives the work product to the Client, the Contractor does not have any rights to it, except those that the Client explicitly gives the Contractor here. The Client gives permission to use the work product as part of portfolios and websites, in galleries, and in other media, so long as it is to showcase the work and not for any other purpose. The Client does not give permission to sell or otherwise use the work product to make money or for any other commercial use. The Client is not allowed to take back this license, even after the Agreement ends.

2.3 Credit For The Work Product. The Client is under no obligation to give credit to the Contractor each time it publishes the work product.

3. Representations.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Agreement and to perform all of its obligations under this Agreement.

3.3 Contractor Will Comply With Laws. The Contractor promises that the manner it does this job, its work product, and any background IP it uses comply with applicable laws and regulations.

3.4 Work Product Does Not Infringe. The Contractor promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Contractor has the right to let the Client use the background IP, and that this Agreement does not and will not violate any contract that the Contractor has entered into or will enter into with someone else.

3.5 Client Will Review Work. The Client promises to review the work product, to be reasonably available to the Contractor if the Contractor has questions regarding their Services, and to provide timely feedback and decisions.

3.6 Client-Supplied Material Does Not Infringe. If the Client provides the Contractor with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

3.7 Disclaimer. The Contractor disclaims all implied warranties, representations and conditions, including those that may be implied by statute, a course of dealing or a usage of trade. The only warranties, representations and conditions that the Contractor makes are those that are expressly set out in this Section "Representations".

4. Change of Services.

In the event there are changes to the required Services beyond the agreed-upon work, the Contractor reserves the right to require additional payment or change fees. They may terminate this Agreement at their own discretion if they are unable to provide Services due to these changes.

Any changes to the Services must be approved by the Contractor. If the Client requires changes that the Contractor is unable to provide, the Client may not be entitled to any non-refundable fees.

5. Term & Termination.

5.1 Termination Notice. Either party may end this Agreement for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Agreement and that the Agreement will end immediately. The party that is ending the Agreement must provide notice by taking the steps explained in Section "Notices". The Contractor must immediately stop working as soon as it receives this notice, unless agreed otherwise.

5.2 Client Cancellation. In the event of cancellation by the Client, the retainer paid is non-refundable due to the Contractor reserving their dates on behalf of the Client. The Client will pay the Contractor for the work done up until when the Agreement ends and will reimburse the Contractor for any agreed-upon, non-cancellable expenses.

5.3 Contractor Cancellation. In the event of cancellation by the Contractor outside of the conditions outlined in Section "Services & Scope Changes", the Contractor will refund the Client any payments minus any agreed-upon, non-cancellable expenses previously paid to provide their Services.

5.4 Effective Term. The following sections don't end even after the Agreement ends: Ownership & Licenses; Representations; Limitation of Liability; Indemnity; and General.

6. Independent Agreement.

The Client is hiring the Contractor as an independent contractor. The following statements accurately reflect their relationship:

The Contractor will use its own equipment, tools, and material to do the work.
The Client will not control how the job is performed on a day-to-day basis. Rather, the Contractor is responsible for determining when, where, and how it will carry out the work.
The Client will not provide the Contractor with any training.
The Client and the Contractor do not have a partnership or employer-employee relationship.
Neither the Contractor nor the Client can enter into contracts, make promises, or act on behalf of the other.
The Contractor is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).
The Contractor is responsible for its own income taxes.
The Client will not withhold income tax or make payments for unemployment insurance or workers compensation for the Contractor or any of the Contractor's employees or subcontractors.

7. Limitation of Liability.

Neither party is liable for the other party's lost profits, lost savings or lost business, or for other for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this contract. Except where a party indemnifies the other as described in Section "Indemnity", neither party will be liable to the other, for breach of contract, negligence or otherwise, in an amount that is more than the Client is obligated to pay the Contractor under this contract.

8. Indemnity.

8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Contractor or both. For example, if the Client gets sued for something that the Contractor did, then the Contractor may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Agreement, the Contractor agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim that the work product or background IP infringes the third party's intellectual property rights.

8.3 Contractor Indemnity. In this Agreement, the Client agrees to indemnify the Contractor (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding that any material provided by the Client to incorporate into the work product infringes the third party's intellectual property rights.

9. General.

9.1 Assignment. This Agreement applies only to the Client and the Contractor. The Contractor cannot assign its rights or delegate its obligations under this Agreement to a third-party without first receiving the Client's written permission. In contrast, the Client may assign its rights and delegate its obligations under this Agreement without the Contractor's permission. This is necessary in case, for example, another Client buys out the Client or if the Client decides to sell the work product that results from this Agreement.

9.2 Modification; Waiver. To change anything in this Agreement, the Client and the Contractor must agree to that change in writing. Neither party can waive its rights under this Agreement or release the other party from its obligations under this Agreement, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.3 Notices.

Over the course of this Agreement, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested).
The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon successfully sending to the email address used in previous correspondence; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.4 Severability. This section deals with what happens if a portion of the Agreement is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Agreement is changed or disregarded because it is unenforceable, the rest of the Agreement is still enforceable.

9.5 Signatures. The Client and the Contractor may sign this document using electronic signature software such as Bonsai. These electronic signatures count as originals for all purposes.

9.6 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.7 Entire Agreement. This Agreement represents the parties' final and complete understanding of this job and the subject matter discussed in this Agreement. This Agreement supersedes all other contracts (both written and oral) between the parties.

THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

‍

Photographer

First Name

Last Name

Acme LLC.

Client

First Name

Last Name

Corporation Corp.

Whether it is corporate events or special occasions like weddings and birthdays, everyone needs photographs to capture their sweet memories, record all the happenings, make a sale, or just to tell a story. A photography service agreement realizes the terms and conditions decided upon by the photographer and the organization or individual hiring the photographer. Having a photography service agreement is the best way to start things off on a professional note and to ensure parity among the stakeholders.

Types of photography service agreements

Essentially, the scope of any photography service agreement is the same: ensuring that the photographer gets duly compensated and determining who owns the rights to the images. However, the ambit of the photography service agreement may change on the basis of the niche of the photographer and the type of project.

Typically, the various kinds of professional photographers include:

Wedding photographers
Event photographers
Product photographers
Fashion or Lifestyle photographers
Travel photographers
Photojournalists
Sports photographers
Stock photographers
Real Estate photographers and more

Importance of a photography service agreement template

A photography service agreement is not just ‘nice to have’; it is, in fact, a necessity. It offers the following advantages:

It manages customer expectations and makes it easier for you to negotiate terms with them. Further, it summarizes the services expected from you.
Given the contractual nature of the photography service agreement, it protects you by categorizing you as a service provider. At the same time, it also protects the employer.
Written agreements help establish trust.
Since it acts as a point of reference, it reduces the risk and liabilities as it clearly stipulates the responsibilities of the parties involved.

Parts of a photography service agreement template

A photography service agreement must contain the following elements:

1. Introduction in your photography service agreement

The photography service agreement should start by highlighting the names of the parties involved, the date on which the agreement comes into effect, and background if any. It should also elucidate the intention and purpose of getting into an agreement.

2. Services to be performed in your photography service agreement sample

Every photography service agreement must clearly outline the explanation of the services that you have to render to your clients. Normally, this clause contains details pertaining to your arrival and departure, the kind of equipment that needs to be used, the nature and type of final deliverables (digital or print formats), duration of the project, and any other special services that may be required.

Ensure that there is an ‘Additional Services’ clause in the agreement as it protects you and your employer. In case the employer is not happy with the photos delivered, you will have to rework on the project. At the same time, if you are requested to reshoot the campaign due to a change in ideas, the company or individual will have to pay you accordingly.

3. Compensation in your photography service agreement

Next comes the most important part of a photography service agreement - remunerations. It should include the fees that the employer must pay to you, tax component (if any), and travel reimbursements associated with the project.

Some photographers demand advance partial payments, and if you intend to do the same, it must be written in this section of the photography service agreement. If you want to know more about what you need to learn and practice to be successful in the photography industry, read our guide on how to get into photography.

4. Copyrights clause in the photography service agreement template

Image rights or copyrights are an essential part of any photography service agreement. Matters relating to ownership of the images, crediting the photographer, publicizing the photos are all written here. Ideally, a photographer waives off all rights to seeking payments on the usage of these photos in this clause. However, you may request the employer to include your name and also grant you permission to use the images in your portfolio.

You may customize the photography service agreement depending on your unique requirements and establish clear guidelines that will prevent any future conflicts. Use Bonsai to design and Digi-sign your agreements and get started in no time!