Free Modeling Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Modeling Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.

Free Modeling Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Modeling Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023


Between:

Coach:

First_name
Last_name
Acme LLC.
Client:

First_name
Last_name
Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.

1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.

2.DUTIES AND RESPONSIBILITIES.

- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.

3. REPRESENTATIONS.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

4. TERM AND TERMINATION

This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).

3. INDEPENDENT CONTRACTOR.

The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.

6. CONFIDENTIAL INFORMATION.

6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

7. LIMITATION OF LIABILITY.

Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

8. INDEMNITY.

8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

9. GENERAL.

9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

Coach

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.
Table of contents

What is a Modeling invoice?


A modeling invoice is a document sent by a freelance model to a client requesting payment for modeling sessions. Professional invoices typically include a description of modeling services provided, payment terms, and a due date.

A high-quality modeling invoice ensures freelance models run a professional business and receive prompt payment from clients.

Note: Are you an independent model who needs an invoice template for freelance modeling jobs? Sign up for Bonsai today to create and download a professional modeling invoice template. Plus, with Bonsai, you can collect payment directly from your clients without waiting for a check in the mail!

What to include in the Modeling invoice 


Modeling invoices need to include all the relevant information for a client to pay you. After all, you aren’t working for free! 

Typically, a model invoice template includes your name and address, the client’s name and address, the amount due, and a payment deadline. However, there are multiple things you can include to get paid as quickly as possible. Let’s take a look at some of them.

Basic information for a modeling invoice

Whether you decide to create your modeling invoice from scratch or use a freelance model template, every model invoice requires the same basic information. 

Ensure the following details are accurate so your client pays the money you earned.

  • Invoice Date: The date the invoice was created.
  • Due Date: The date your payment is due.
  • Invoice Number: This number helps your client track payments in their accounting system. If you’re a new self employed model, consider beginning with a random number.
  • Client Information: Include the client’s company name and address and the representative you communicate with.
  • Your Information: Your name and business name if you have one, address, and any contact information. Paying you is the goal, so make sure all the information is correct.
  • Logo: Does your business have a logo? Include it here to personalize the invoice. If you don’t have a logo, consider using a headshot from your comp card in your invoice template.

An itemized list of services

In this section of your model invoice, include all the details about the job or jobs you’re billing for. Let’s look at the essential information and a few examples depending on the modeling services you provide.

  • Item Name: Include the name of the gig or event you completed for the client. Consider simple terms such as “Spring Fashion Show” or “January 10 Product Modeling Shoot” to identify your projects. Consider also including the location address for quick reference.
  • Units: Units can mean different things depending on the modeling services. Units are hours worked in hourly rate jobs while jobs with flat rates might view units as the number of times you completed that service — for example, three product shoots.
  • Rate: Rate is the cost for the modeling service provided. It may be the hourly rate or the flat fee. 
  • Amount: This is the total amount of money you get paid for the item described. Units times rate should always equal the amount in your template. For example, if the shooting rate is $50 per hour and required 4 hours, the amount is $200. 

When listing items on your model invoice, don’t forget to include other costs you incur from working with the client. 

For example, models often leave travel expenses and wardrobe fees off of invoices despite cutting into your freelance modeling revenue. Keep track of these costs and include them in your client bill. If not, you might end up inadvertently working for free. You don’t want that!

Total amount due to the freelance model

Typically, this section is the easiest one of the entire self employed invoice. Add up the various amounts listed in the previous section, and that’s the total amount of money the client must pay you. However, there are occasionally other factors to consider.

Do you need to charge tax? Are you offering a discount on the final bill? While uncommon, you include them here in a freelancer invoice.

If you’re using a modeling invoice template, the amount after taxes or a discount will automatically adjust. If not, ensure your math is correct before sending the invoice to your client.

Additional items to include in a freelance modeling invoice

When you create invoices for clients, be sure to include any details or additional information necessary for the company to issue payment. Here are a few things to consider when creating a modeling invoice:

  • Late Fee: Adding a percentage fee if clients don’t pay on time encourages clients to process the bill quickly. Consider a 5% or 10% fee if the invoice is not paid within 30 days.
  • Payment Methods: Do you expect the business to mail a check? Do you accept credit cards or types of payments? A professional freelancer invoice includes how you expect payment.
  • Processing Fee: If you accept online payments, does the client pay the credit card processing fee? Using a high-quality modeling invoice template from Bonsai not only creates the invoice, but you can also accept payments and charge clients all the processing fees. This way, you retain all of the money you earned!

While it may seem like many things to include, a typical self employed invoice should only be a single page or a single PDF download. Remember, the simpler your invoice, the better. Most companies handle tons of paperwork, so you want to make it as easy as possible to get paid for the job.

How to write a Modeling invoice 


There are a few ways to write a new modeling invoice. You can either create the invoice from scratch or use a blank invoice template from a program like Microsoft Word or a service like Bonsai. 

Whichever option you choose, there are two things to consider when creating a new invoice: what does that client want, and what sets you apart?

Find out exactly what the client wants

All businesses want the same thing when it comes to paperwork: simplicity. 

Keep your invoice to a single page and include all the details necessary to make billing as simple as possible. Not only will your clients find this helpful, but it will also ensure you’re paid on time.

Consider a self employed invoice template to make billing clients easier. 

Invoice templates are readily available for download, cover the typical fields necessary, and typically have a professional appearance. This gives clients the detail they want while saving your time. 

Highlight what sets you apart 

Working as a self employed fashion model means you can likely command a conversation with a few facial expressions. However, a modeling invoice is impersonal paperwork that asks clients to pay a bill. That doesn’t mean models can’t do anything to make their invoice template stand out and convey personality.

As mentioned before, consider a headshot from your comp card as your invoice logo. This adds personality while keeping the invoice a piece of professional business paperwork. Plus, it’s free advertising for future jobs.

Using a self employed invoice template from Bonsai’s collection allows you to add a logo and personalize the invoice as necessary. This way, your bill stands out among others and ensures your services receive quick payment without hours of effort.

Creating a Modeling invoice is simple with Bonsai 


Using a self employed invoice template from Bonsai saves you time. 

Being self employed means you are responsible not just for your modeling career but the administration and billing as well. Bonsai created high-quality and professional invoice templates with models like you in mind. We focus on the payment terms so you can focus on providing services to more clients.

Bonsai lets you customize your model invoice template to include all the necessary costs, expenses, and options. Plus, Bonsai sends invoices to the client’s email address for download, collects payments, and enables you to pass along the processing fee.

Not only do you get paid on time, but Bonsai handles all of the work! Bonsai is the business tool every freelancer needs.

Modeling invoice FAQs


Do you still have questions about modeling and invoice templates? Here are a few frequently asked questions and common answers.

How much money can I earn as an independent model?

Salaries for freelance models working in the fashion industry vary widely. The average self-employed model can earn around $30 per hour, or $60,000 per year depending on their experience, market, and projects.

How do I know clients receive my self employed invoice template?

All interactions are recorded when you create an invoice using a Bonsai invoice template. Bonsai even sends a reminder to download and issue payment if they’re late. A freelancer who doesn’t create invoices with Bonsai will need to send invoices via registered mail to ensure delivery.

Frequently Asked Questions
Questions about this template.

How do you write a modeling invoice?

There are a few ways to write a new modeling invoice. You can either create the invoice from scratch or use a blank invoice template from a program like Microsoft Word or a service like Bonsai.

What is a Modeling invoice?

A modeling invoice is a document sent by a freelance model to a client requesting payment for modeling sessions. Professional invoices typically include a description of modeling services provided, payment terms, and a due date.

Are there free invoice templates?

Edit and customize free invoice templates from Bonsai. You'll impress your clients with a professional, on-brand invoice. Bonsai's software allows you to set up recurring invoices, automate payments and manage your receipts for taxes in one place.