Landscaping Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Landscaping Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


/5 - votes
Downloaded times
Use template
Legally vetted
Track opens & views

First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Landscaping Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Landscaping Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

Trusted by 500,000+
business owners

Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

As someone with a landscaping business, you'll likely have to fill in a landscaping invoice template after finishing a job. There are multiple fully customizable invoice templates out there that a landscaper may use at the beginning of their job.

But what are landscaping invoices, and why do you need them for lawn care services? This article will help teach you the basics.

What Is a Landscaping Invoice for Lawn Care Services?

A landscaping invoice is a document that a landscaping business will use to send a bill to a customer. Once the landscaping services have been calculated based on the hourly rate, the lawn care business will send the bill for immediate payment, or for payment at a later date.

Why Get a Landscaping Invoice Template

As the owner of a professional landscaping company, you will probably have to do several landscaping invoices per day. You can make one in Google Sheets, Google Docs, or Microsoft Word, but typing the information down yourself may be very time-consuming.

By using a landscaping invoice template, you'll be able to get paid faster simply because you are no longer wasting time on writing the invoice. You'll already have the basics down on the printable invoice template, and all you need to do now is to fill it in.

What to Include in a Free Landscaping Invoice Template

The landscaping invoice is a record of the landscaping services provided, and a formal request for paying the associated fees. As a result, when you create invoices, you should add the following information to the blank spaces of your lawn care invoice template.

  • A detailed list of the services provided, and the time spent on each line item
  • Hourly rate for the tasks, and their flat rate
  • Grand total for the work, including the applicable taxes and the final due balance
  • The due date for the payment

Depending on the circumstances, the invoice may also feature penalties for late fees.

How to Use Landscaping Invoice Templates

When using special software to create an invoice, you need to fill in the blanks accordingly. Here is what you have to do.

Add the Basic Information

The first thing you need to do is to add the relevant information about the business and the customer. This includes the company name, company contact info, and customer information.

You should also add the unique invoice number, accepted payment methods, and other relevant contact information. If you are not completely sure how to fill it in, you may want to consider using a lawn care invoice sample to guide you.

Figure Out the Landscaping Work Needed

Next, you have to observe the layout. Figure out what service package is needed. Does the client only need standard lawn care service, or are there any aspects that may complicate the job? Note down all those features during the write-down.

Break Down Payments

Itemized quotes are next, and you have to break down the service into separate parts. Does the client only need to pay for lawn mowing or should you address other lawn care aspects as well?

Perhaps they also need a follow-up. Make sure to add the estimated working hours in the payment instructions, as well as the costs within the quote.

Achieve an Agreement with the Customer

Before you start with lawn care and any other landscaping services, you must reach an agreement with your client. Make sure that they are in full understanding of the terms of the job. You need a signature from your clients before you start any work.

Get the Landscaping Job Done

Get the job done within the time that you estimated while writing your landscaping invoice template. You may under-promise and over-deliver, which is a much better alternative to disappointing your customer. Also, make sure that the time frame you promised is realistic and can be easily kept.

Deliver Payment Invoice

Once you complete the job, you must give one copy of the invoice to your client. A hard, printed copy of the payment terms is best, but you may also use invoicing software such as Bonsai to deliver unlimited invoices to your clients.

How to Avoid Overdue Payments

Overdue payments on your invoice are bad for business. In order to avoid these unpleasant situations, you may want to consider the following tips.

Accept Multiple Methods of Payment

If you want to get paid faster, you need to offer your clients multiple methods of payment. For instance, nowadays, clients prefer to pay with debit and credit cards, or even use their phones to pay through a POS system.

If you only get paid through cash, it might set your cash flow back. You can use tools such as Bonsai Cash to enable easy electronic payments from your clients.

Send the Invoice on Time

While it may seem like a bother to fill out the invoice template so fast, you may still want to consider doing it early on. This way, the client has plenty of time to pay.

Follow Up on Unpaid Invoices

Even if you already filled out the invoice template and sent it out to your client, you should follow up in case the invoice was not paid. They may simply have forgotten about it. You may use your email or company phone for that matter.

Send Out Professional Invoices FAQ

If you plan on using a lawn care invoice template, you may have several concerns. Here are the most common questions, with their respective answers.

Can I Design My Own Invoice?

You may design your own invoices by using payment tools such as Google Docs. You may also get a fully customizable free landscaping invoice template from tools such as Bonsai. They offer you a template that you may design to your own preferences.

When Should I Send the Landscaping Invoice?

You should send out a lawn care invoice as soon as you get the job done - usually, within the first 48 hours. If the payment terms involve recurring lawn care, then you should send the invoice at regular intervals.

How Long Does It Take to Make a Landscaping Invoice?

If you are writing everything with a pen and paper or writing it from scratch on a work laptop or a tablet, it may take a long time to fill out. Things become much easier when you get a free account on a platform that offers landscaping invoice templates.

The Bottom Line

Going into business as a landscaper may seem daunting at first, considering all the paperwork that you need to put down. That being said, by using a landscaping invoice template, you should be able to make your job much easier.

Frequently Asked Questions
Questions about this template.

How do you bill as a landscaper?

When it's time to get paid for your landscaping services, create an invoice including all vital project, business and payment details, so your clients easily understand when and how you expect to get paid. Your best bet for creating professional invoices every time? Use Bonsai's free invoice template.

What is the best invoice templates for landscapers?

The best invoice for landscaping services is Bonsai. You'll want a payment receipt for a client, outlining the services you are invoicing them for. It also informs the client of how and when to pay you. Create perfect invoices every single time using Bonsai's free invoice template.

Is there a free invoice template for landscapers?

You may choose to write your own invoices but the easiest and fastest way to get it done is using Bonsai's customizable free invoice template. A professional invoice must include all details of your business, client's information, an itemized list of services provided and payment terms.