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Invoices are crucial for all day-to-day operations of your freelancing business. Any time a freelance writer completes the work assigned, s/he needs to be paid for the work. The invoice is used for this purpose; to tell the client exactly how much s/he owes the freelancer. A good invoice also has information that makes the client aware of exactly what s/he is paying for. Details such as your name and contacts must be shown on the invoice.  Not forgetting your business logo, the project’s name, and date. Similarly, the client’s name and contacts must be accurately indicated; along with payment instructions and payment timelines. Creating and filling invoices can be demanding in terms of time used up but it doesn’t have to be. Not with the advent of the freelance writer invoice template.

Freelance Writer Invoice Template
‍Image Credits courtesy of: invoicetemplates.com

As a freelancer, it is easy to spend a lot of time preparing and sending invoices and chasing after clients who either delay payments or fail to pay. However, your core business is not creating and filing invoices. The invoice template is a lifesaver for many freelance writers, and it can be useful for you too. You have to look for and use freelance writer invoice template. Your freelancing business needs a streamlined resource such as the invoice template to make work easier for you. 

Investing in a good freelance writer invoice template takes away the likelihood of making a lot of mistakes while billing your client. Obviously, having the template and using it to prepare the invoice does not mean you will not make mistakes. You still have to be careful when typing or entering in the details to the invoice. The template does not excuse you from spelling mistakes or inaccurate figures. You still have to be extra cautious so that the invoice you send is free of any mistake or error that could make the client doubt your integrity and professionalism. 

B2B clients are notorious for delaying payments. The cause of delayed payment is not always that these groups of clients do not want to pay. No, there are usually other problems getting in the way of timely payments. These issues could be internal matters that the freelance writer has no control over. The delays could also be because of the freelancer sending inaccurate or illegible invoices. The freelancer’s forgetfulness or hesitation to send polite reminders to clients to pay up, also contributes to the delays. 

For the forgetful freelancers trust clients to pay hence opt not to send reminders. In such instances, investing in a program that keeps you up to date with unpaid invoices would be great news for your freelance work. Soon, freelancers would probably not need to send these reminders. Instead, technology will allow automatic sending of reminders via emails and other avenues. However, before these technologies attain widespread use, a major strategy for getting paid is ensuring that you invoice your clients with accuracy and politeness. You as a freelancer must also complete the invoicing task on time so that the invoice doesn’t reach the client too late. As previously established, templates carefully selected and properly used make accuracy and efficiency possible in preparing invoices. 

Whatever template you end up selecting for preparing accurate freelance invoice should have or feature excellent cross-region support. What does cross-region support mean? Freelancers do not limit themselves to working in a single office. They can work from any part of the world. Therefore, a good invoicing template is one you can access anywhere, especially if you travel and work outside the country a lot. Find a template that also covers tax issues. In some countries, any invoice you send must include the tax that your customers are to pay. 

You will be harming the business by not choosing a template that addresses tax-related issues. 

Accurate Billing

Accurate billing is something that you should excel at in your freelancing work. Normally, you have to prepare and format an invoice multiple times before submitting it to your clients. Such tasks can occupy you for the better part of a day. In some cases, you would have to prepare the invoice for several days before submitting, especially if you have done plenty of freelancing work. Fortunately, the freelance writer invoice template saves you from wasting money and time on non-core tasks.

It is difficult to keep your client happy without accurate billing. Clients should receive nothing other than accurate invoices at all times. Otherwise, they would consider you an untrustworthy freelancer. Here, accuracy also involves sending the invoice to the right person or client. An inaccurately filled invoice is one inserted with the incorrect data too. Furthermore, the wording on the invoice has to be accurate too. The freelance writer invoice template should be your most important tool in this regard. 

The billing process is an important element of invoicing. Get it wrong, and clients will consider you untrustworthy. Get it right, and you will not have to spend too much time convincing clients that you’re a trustworthy freelancer. Your financial health also depends on how much seriousness you accord the billing process. As you will notice from the invoice template and from experience if you have it; billing isn’t something worth taking lightly. The entire freelance business you run can collapse or stand on billing. 

Accurate billing and invoicing marks you out as an honest freelancer who believes in acting with a heavy dose of integrity. This is crucial in an industry where there is plenty of dishonest individuals and companies that do not believe in integrity. Stand out from the rest of the pack by showing your clients that you are different. In some businesses or industries, such as freelancing, taking moral shortcuts could prove detrimental to everybody. Moral shortcuts leave clients feeling duped and freelancers not having enough clients to serve. 

Freelance Writer Invoice Template
Image Credits courtesy of: austinlchurch.com

Proper billing is essential for:

  1. Avoiding inaccuracies
  2. Observing timelines

An inaccurately filled invoice makes you appear unprofessional. It is impossible for any freelancer to succeed in this industry without the required levels of professionalism. Any inaccuracy noted on the invoice convinces clients that you do not take the work you do for them seriously. In the end, clients will begin doubting any figure you enter in the invoice. This will eventually lead to conflicts and too many arguments that help nobody. Take your time to study the freelance writer invoice template to learn how to fill the invoice accurately.  

Not Reinventing the Wheel

The template saves you from reinventing the wheel. Remember that an invoice is crucial if you intend to raise cash flow fast. The speed with which you raise cash flow depends on how fast you prepare the invoice and this is where the invoice template comes in. Prepare and send the invoice out in good time if you want to be paid fast. The template has details on how customers should send their payments. If your invoice lacks such details, make sure you include them quickly so that clients don't have trouble sending payments quickly.

A polished and well-designed invoice is great news for you because it makes you appear professional. Furthermore, you can use the template you create once many times. The template is easy to design. All that you need to design the template is a desktop publishing program. Use a program you're familiar with to avoid creating something that looks like an invoice but isn't one. Use a program that would not give clients a torrid time opening and reading if you expect them to pay you.

Invoicing is a skill that anybody can learn and excel at to develop a mutually beneficial client-freelancer relationship. Where you struggle with invoicing, you can always turn to any of the many invoicing programs. However, check the invoice template first. The template is a better teacher than any program or software you would ever consider using. It is a more effective tool for showing you the ropes, so you become better at invoicing without interfering with your time for writing. 

It can be so tempting to assign or delegate everything you need to do to a program or software. As good as that may sound, it prevents you from learning. A freelance writer invoice template, however, offers you an opportunity to learn hands-on. You learn the whole process and increase your invoicing knowledge as well as skills. The template is for a specific group of users –freelance writers. Feel free to look for a good template on the Internet. Once you find one consider ideal for your business, print it, download, and save on your device. 

Invoicing and Cash Flow

Do not forget the importance of cash flow to your business. You must excel at cash management to give your freelance business a fair shot at success. Preparing and sending an invoice requesting your clients to pay for the services rendered is one of the most effective ways of managing your business, finances properly. Use preformatted invoice templates to save money, time and paper. Set some time aside for editing and customizing the template before sending it to each of your customers.

Freelancers need all the cash they can get to stay afloat. It’s important they learn how to manage cash. Without this vital skill, their freelance businesses might collapse. Clients will soon take off because of inability to get what they need from freelancers. After all, freelancing is just like any other industry. It needs cash to survive. It needs money to invest in new supplies, tools, and equipment. Money management starts with borrowing a few lessons from the freelance writer invoice template. 

Fortunately, there are various ways a freelancer can manage money well, which include: 

  1. Setting up milestone payments
  2. Preparing for taxes
  3. Creating a budget
  4. Preparing for retirement

Why is good cash flow important? 

First, cash is king. Having cash gives freelancers more stability. They are financially stable; hence, able to focus on providing quality services to their clients. Furthermore, a freelancing business that has a healthy flow of cash is in an excellent place. Good cash flow indicates that the business is in a more stable financial position. Cash flow puts the freelancer in a position of avoiding loan defaults as well as foreclosures and any other situation that could create financial mayhem. 

Good cash flow indicates that the freelancer is running the business properly. 

Cash flow is crucial for keeping up with all the debts a freelancer owes. A freelance writer may need to borrow money for various reasons. For example, the freelancer could borrow to invest in new equipment or take the company/business to the next level of growth. A freelancer who needs to borrow money must use it for the right purpose, however. There has to be a good reason for borrowing. The invoice will give you a good idea as to whether you need to borrow money or not. The invoice shows you how well or poorly you are doing financially. 

Do you need to buy a building? Are you looking at increasing your inventory? 

If you are, then taking a debt should not feel you with trepidation. Debt is good as long as it does not interfere with your cash flow. Once you borrow money, you must have a plan for repaying it. Your plans must factor in debt repayment. You have to be ready to commit some of your finances to repaying the debts you have already taken or plan to take. None of this would be possible if you do not work on establishing an excellent cash flow for your business right now. 

Freelance Invoice Template
Image Credits courtesy of: letterheadtemplate.org

Cash flow is also essential for growth. 

All good freelance writers are interested in growth. The freelance business must grow from what it is today. Growth could be in the form of increasing the number of clients for whom the freelancer writes. Growth could also mean investing in new tools, equipment, and software for writing. Therefore, always have growth at the back of your mind every time you write or fill the invoice. Take as much time as possible to study the freelance writer invoice template so that you improve your ability and skills. 

Strong cash flow is essential for freelance writers who desire the comfort, capability, and stability required to grow a business. Without these, the business will struggle to invest in better technology. Without these, the freelancer will also struggle to find the funds required to pay for training and refresher courses. A strong and positive flow of cash is essential for a freelancer who wishes to buy new assets and inventory. Ultimately, the freelancer should seek to use the invoice to enjoy excessive cash flow. 

Freelance writers with excessive cash flow operate strategically and proactively. 

Freelance writers lacking the right flow of cash operate reactively and defensively. 

Flexibility is guaranteed with healthy cash flow. Here, flexibility means the freelancers’ ability to respond fast to emergencies and make critical decisions. Cash flow gives freelancers the confidence they need to face all emerging challenges. The knowledge that the business has a healthy flow of cash allows the freelancer to buy the critical items it needs right now instead of waiting and hoping for good times in future. Strong cash flow is good at making the business appear more attractive and viable to lenders. 

With the passage of time, the popularity of working remotely keeps increasing. Freelance writers do not have to be in any specific location. They can work while traveling. They can work even while on vacation. Therefore, they need programs they can access easily from any part of the world. While looking for an appropriate template to use in your freelance writing work, you might come across software that offers useful features when it comes to invoicing. Among these features is the ease of access to templates provided by programs that allow remote access. In choosing such programs, go for one that allows remote access.

In conclusion, freelance writer invoice template is worth investing in and using to manage not only your invoices but also the clients. It teaches you good practices that help you grow the business. A happy freelancer translates into an equally satisfied customer, which often leads to a healthy business too. With good cash flow, you will have no trouble running, growing and making the business as profitable as possible. The result of all this is you will be happy focusing on the most important aspect of your freelancing work – writing and serving your clients. 

A few tips

When you are preparing the invoice, whether from scratch or using a template, remember to:

  • Make it readable through use of clear enough fonts and bold totals.
  • If using special invoicing tools such as software, use one that’s that you’re proficient at.  
  • Brand it with your logo
  • Proofread your invoice!
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