Free Freelance Writing Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Freelance Writing Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Freelance Writing Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Freelance Writing Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Freelance Writer Invoice Template
Use this freelance writer invoice now for free

On top of a writer agreement template, invoices are crucial for all day-to-day operations of your freelancing business. Any time a freelance writer completes the work assigned, s/he needs to be paid for the work. The freelance copywriter invoice template is used for this purpose; to tell the client exactly how much s/he owes the freelancer. A good invoice also has information that makes the client aware of exactly what s/he is paying for. Details such as your name and contacts must be shown on the invoice. 

Not forgetting your business logo, the project’s name, and date. Similarly, the client’s name and contacts must be accurately indicated; along with payment instructions and payment timelines. Creating and filling freelance writer invoice samples can be demanding in terms of time used up but it doesn’t have to be, certainly not as demanding as calculating your freelance writer tax deductions, for example. Not with the advent of the freelance writer invoice template.

Freelance Writer Invoice Template
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As a freelancer, it is easy to spend a lot of time preparing and sending freelance writer invoice samples and chasing after clients who either delay payments or fail to pay. However, your core business is not creating and filing invoices. The invoice template is a lifesaver for many freelance writers, and it can be useful for you too. You have to look for and use freelance writer invoice template. Your freelancing business needs a streamlined resource such as the invoice template to make work easier for you. 

Investing in a good freelance writer invoice template takes away the likelihood of making a lot of mistakes while billing your client. Obviously, having the template and using it to prepare the invoice does not mean you will not make mistakes. You still have to be careful when typing or entering in the details to the invoice. The template does not excuse you from spelling mistakes or inaccurate figures. You still have to be extra cautious so that the freelance copywriter invoice template you send is free of any mistake or error that could make the client doubt your integrity and professionalism. 

B2B clients are notorious for delaying payments. The cause of delayed payment is not always that these groups of clients do not want to pay. No, there are usually other problems getting in the way of timely payments. These issues could be internal matters that the freelance writer has no control over. The delays could also be because of the freelancer sending inaccurate or illegible invoices. The freelancer’s forgetfulness or hesitation to send polite reminders to clients to pay up, also contributes to the delays. 

For the forgetful freelancers trust clients to pay hence opt not to send reminders. In such instances, investing in a program that keeps you up to date with unpaid freelance copywriter invoice templates would be great news for your freelance work. Soon, freelancers would probably not need to send these reminders. Instead, technology will allow automatic sending of reminders via emails and other avenues. However, before these technologies attain widespread use, a major strategy for getting paid is ensuring that you invoice your clients with accuracy and politeness. You as a freelancer must also complete the invoicing task on time so that the invoice doesn’t reach the client too late. As previously established, templates carefully selected and properly used make accuracy and efficiency possible in preparing invoices. 

Whatever template you end up selecting for preparing accurate freelance writer invoice sample should have or feature excellent cross-region support. What does cross-region support mean? Freelancers do not limit themselves to working in a single office. They can work from any part of the world.

Therefore, a good invoicing template is one you can access anywhere, especially if you travel and work outside the country a lot. Find a template that also covers tax issues. In some countries, any invoice you send must include the tax that your customers are to pay. 

You will be harming the business by not choosing a template that addresses tax-related issues. 

1. Ensure accurate billing using a writing invoice template

Accurate billing is something that you should excel at in your freelancing work. Normally, you have to prepare and format an invoice multiple times before submitting it to your clients. Such tasks can occupy you for the better part of a day. In some cases, you would have to prepare the invoice for several days before submitting, especially if you have done plenty of freelancing work. Fortunately, the freelance writer invoice template saves you from wasting money and time on non-core tasks.

It is difficult to keep your client happy without accurate billing. Clients should receive nothing other than accurate invoices at all times. Otherwise, they would consider you an untrustworthy freelancer. Here, accuracy also involves sending the invoice to the right person or client. An inaccurately filled invoice is one inserted with the incorrect data too. Furthermore, the wording on the freelance copywriter invoice template has to be accurate too. The freelance writer invoice template should be your most important tool in this regard. 

The billing process is an important element of invoicing. Get it wrong, and clients will consider you untrustworthy. Get it right, and you will not have to spend too much time convincing clients that you’re a trustworthy freelancer. Your financial health also depends on how much seriousness you accord the billing process. As you will notice from the freelance writer invoice sample and from experience if you have it; billing isn’t something worth taking lightly. The entire freelance business you run can collapse or stand on billing. 

Accurate billing and invoicing marks you out as an honest freelancer who believes in acting with a heavy dose of integrity. This is crucial in an industry where there is plenty of dishonest individuals and companies that do not believe in integrity. Stand out from the rest of the pack by showing your clients that you are different. In some businesses or industries, such as freelancing, taking moral shortcuts could prove detrimental to everybody. Moral shortcuts leave clients feeling duped and freelancers not having enough clients to serve. 

Freelance Writer Invoice Template Sample
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Proper billing is essential for:

  1. Avoiding inaccuracies
  2. Observing timelines

An inaccurately filled invoice makes you appear unprofessional. It is impossible for any freelancer to succeed in this industry without the required levels of professionalism. Any inaccuracy noted on the invoice convinces clients that you do not take the work you do for them seriously. In the end, clients will begin doubting any figure you enter in the invoice. This will eventually lead to conflicts and too many arguments that help nobody. Take your time to study the freelance writer invoice template to learn how to fill the invoice accurately.  

2. Don't reinvent the wheel with your writer invoice template

The template saves you from reinventing the wheel. Remember that an invoice is crucial if you intend to raise cash flow fast. The speed with which you raise cash flow depends on how fast you prepare the invoice and this is where the invoice template comes in. Prepare and send the invoice out in good time if you want to be paid fast. The template has details on how customers should send their payments. If your freelance writer invoice sample lacks such details, make sure you include them quickly so that clients don't have trouble sending payments quickly.

A polished and well-designed invoice is great news for you because it makes you appear professional. Furthermore, you can use the template you create once many times. The template is easy to design. All that you need to design the template is a desktop publishing program. Use a program you're familiar with to avoid creating something that looks like an invoice but isn't one. Use a program that would not give clients a torrid time opening and reading if you expect them to pay you.

Invoicing is a skill that anybody can learn and excel at to develop a mutually beneficial client-freelancer relationship. Where you struggle with invoicing, you can always turn to any of the many invoicing programs. However, check the freelance copywriter invoice template first. The template is a better teacher than any program or software you would ever consider using. It is a more effective tool for showing you the ropes, so you become better at invoicing without interfering with your time for writing. 

It can be so tempting to assign or delegate everything you need to do to a program or software. As good as that may sound, it prevents you from learning. A freelance writer invoice template, however, offers you an opportunity to learn hands-on. You learn the whole process and increase your invoicing knowledge as well as skills. The template is for a specific group of users –freelance writers (if you write more scientifically, check out our technical writer contract). Feel free to look for a good template on the Internet. Once you find one consider ideal for your business, print it, download, and save on your device. 

3. Writer invoicing and cash slow

Do not forget the importance of cash flow to your business. You must excel at cash management to give your freelance business a fair shot at success. Preparing and sending an invoice requesting your clients to pay for the services rendered is one of the most effective ways of managing your business, finances properly. Use preformatted invoice templates to save money, time and paper. Set some time aside for editing and customizing the template before sending it to each of your customers.

Freelancers need all the cash they can get to stay afloat. It’s important they learn how to manage cash. Without this vital skill, their freelance businesses might collapse. Clients will soon take off because of inability to get what they need from freelancers. After all, freelancing is just like any other industry. It needs cash to survive. It needs money to invest in new supplies, tools, and equipment. Money management starts with borrowing a few lessons from the freelance writer invoice template. 

Fortunately, there are various ways a freelancer can manage money well, which include: 

  1. Setting up milestone payments
  2. Preparing for taxes
  3. Creating a budget
  4. Preparing for retirement

4. Why is good cash flow important? 

First, cash is king. Having cash gives freelancers more stability. They are financially stable; hence, able to focus on providing quality services to their clients. Furthermore, a freelancing business that has a healthy flow of cash is in an excellent place. Good cash flow indicates that the business is in a more stable financial position. Cash flow puts the freelancer in a position of avoiding loan defaults as well as foreclosures and any other situation that could create financial mayhem. 

Good cash flow indicates that the freelancer is running the business properly. 

Cash flow is crucial for keeping up with all the debts a freelancer owes. A freelance writer may need to borrow money for various reasons. For example, the freelancer could borrow to invest in new equipment or take the company/business to the next level of growth. A freelancer who needs to borrow money must use it for the right purpose, however. There has to be a good reason for borrowing. The freelance copywriter invoice template will give you a good idea as to whether you need to borrow money or not. The invoice shows you how well or poorly you are doing financially. 

Do you need to buy a building? Are you looking at increasing your inventory? 

If you are, then taking a debt should not feel you with trepidation. Debt is good as long as it does not interfere with your cash flow. Once you borrow money, you must have a plan for repaying it. Your plans must factor in debt repayment. You have to be ready to commit some of your finances to repaying the debts you have already taken or plan to take. None of this would be possible if you do not work on establishing an excellent cash flow for your business right now.

Freelance Writer Invoice Template Example
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Cash flow is also essential for growth. 

All good freelance writers are interested in growth. The freelance business must grow from what it is today. Growth could be in the form of increasing the number of clients for whom the freelancer writes. Growth could also mean investing in new tools, equipment, and software for writing. Therefore, always have growth at the back of your mind every time you write or fill the invoice. Take as much time as possible to study the freelance writer invoice template so that you improve your ability and skills. 

Strong cash flow is essential for freelance writers who desire the comfort, capability, and stability required to grow a business. Without these, the business will struggle to invest in better technology. Without these, the freelancer will also struggle to find the funds required to pay for training and refresher courses. A strong and positive flow of cash is essential for a freelancer who wishes to buy new assets and inventory. Ultimately, the freelancer should seek to use the freelance writer invoice sample to enjoy excessive cash flow. 

Freelance writers with excessive cash flow operate strategically and proactively. Freelance writers lacking the right flow of cash operate reactively and defensively. 

Flexibility is guaranteed with healthy cash flow. Here, flexibility means the freelancers’ ability to respond fast to emergencies and make critical decisions. Cash flow gives freelancers the confidence they need to face all emerging challenges. The knowledge that the business has a healthy flow of cash allows the freelancer to buy the critical items it needs right now instead of waiting and hoping for good times in future. Strong cash flow is good at making the business appear more attractive and viable to lenders. 

With the passage of time, the popularity of working remotely keeps increasing. Freelance writers do not have to be in any specific location. They can work while traveling. They can work even while on vacation. Therefore, they need programs they can access easily from any part of the world. While looking for an appropriate template to use in your freelance writing work, you might come across software that offers useful features when it comes to invoicing. Among these features is the ease of access to templates provided by programs that allow remote access. In choosing such programs, go for one that allows remote access.

In conclusion, freelance writer invoice template is worth investing in and using to manage not only your invoices but also the clients. It teaches you good practices that help you grow the business. A happy freelancer translates into an equally satisfied customer, which often leads to a healthy business too. With good cash flow, you will have no trouble running, growing and making the business as profitable as possible. The result of all this is you will be happy focusing on the most important aspect of your freelancing work – writing and serving your clients. 

5. A few tips for your writer invoice template

When you are preparing the invoice, whether from scratch or using a template, remember to:

  • Make it readable through use of clear enough fonts and bold totals.
  • If using special invoicing tools such as software, use one that’s that you’re proficient at.  
  • Brand it with your logo
  • Proofread your freelance copywriter invoice template!

6. How to create an invoice for freelance writing payment

A freelancer's goal should be to find more work and build a solid reputation in the industry. Their next goal should be to find ways of attracting better paying writing clients. To do this, the freelancer must come up with a plan for attracting high freelance writing payment, if he offers writing services.

There is a large number of clients out there looking for freelancers who are worth hiring. Such clients are willing to pay whatever it takes once they find the right freelancer for the job. Your task is to be work hard until you reach this level. Continue reading below to find some of the measures you ought to take.

6.1. Know the clients you want to work for

First, you must work hard at understanding the qualities that your ideal client must display. It's not wrong to have a list of your preferred type of client. Do you prefer blog articles? Advertisements? Or landing a ghostwriting contract template? Understanding what kind of businesses you want to work for will help you to avoid falling into the traps of clients who are only out to exploit you and pay peanuts. Some clients may even refuse to pay you and take off after receiving the work.

6.2. Know your clients well

Next, it's good to know the clients you're dealing with. It's heinous to begin working with or doing some work for a client for whom you know zilch. You will only be setting yourself up for great disappointment. According to Forbes, you can't succeed in business without demonstrating a willingness to know your customers better.

6.3. Form and use a network

Third, you must have a network of people or fellow freelancers who can support your claims and help convince the client that you're worth paying top dollar. A good freelancer should not work in isolation. According to HigherEdJobs, nothing is as more powerful than having fellow professionals who are willing to speak on your behalf.

6.4. Avoid shortcuts

There is no shortcut to success in the freelancing world. Your ability to attract high-paying clients depends on the amount of work you're willing to do. Therefore, find time to do your homework thoroughly. The Internet is your biggest resource tool. Therefore, use it to learn as much as possible about the high-paying clients you wish to attract.

Lastly, submit your bids. According to, the first point of contact with the customer is the most important. Therefore, contact the customers you wish to work for. Take the initiative. Be in control over this narrative. You never know what the first point of contact could do for your freelancing business. It could literally send your freelancing career soaring high.

Frequently Asked Questions
Questions about this template.

What is a freelance writer invoice?

Any time a freelance writer completes the work assigned, s/he has to bill a client for the work. The freelance copywriter invoice template is used to receive payments from clients. The invoice would tell the client how much s/he owes the freelancer. A good invoice also has all the relevant information to make the client aware of exactly what s/he is paying for.

How do freelance writers write invoices?

Bonsai allows freelance writers to create invoices by downloading a free template, and then editing all of the necessary details. Include the payment terms, business logo, invoice number, scope of work and price.

How do you create a content invoice?

You can use a writer invoice template like the ones provided by Bonsai to bill your clients easily. The template would include payment terms, scope of work, business logo, company name, a breakdown of service costs, and quantity delivered or hours worked.