Coach Cancellation Form

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Coach Cancellation Form

Fully editable with custom branding. Send, print or embed online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Coach Cancellation Form

Fully editable with custom branding. Send, print or embed online.

Coach Cancellation Form

Fully editable with custom branding. Send, print or embed online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Holding a coach position can be very rewarding for many people. Still, there may come a time when you no longer want to be a coach in that particular industry. In this case, you'll need a coach cancellation form.

Perhaps you want to change your coaching domain. Or maybe you wish to quit coaching altogether. Regardless, you can cancel anytime by using the provided online forms. This article will teach you the basics.

Note: Try Bonsai today to create/edit cancellation and intake form templates for your coaching business. Our software is simple to use and easy to design professional looking documents or forms. You'll also get access to all of our other proposal, contract and invoice templates. Try a 7-day free trial today.

Elements of a Coach Cancellation Form

Each coach cancellation form is different. Some are more detailed, whereas others only ask for the basics. Here are the main elements you will find in such a form:

Contact Information

Your name and contact information should be added to the form. Some forms only ask for the first and last name, whereas forms will include your email, address, city, zip code, and more.

Remember that you can only add your information here, and nowhere else. Each coach must submit a form on their own. They cannot have someone else do it for them.

Coach ID

If you have a coach ID, documents on a business form may ask you to provide it. In other coach cancellation forms, you only need to add your coach position.

Business Name

If you used your name as a freelancer, you do not need to add a business name. That being said, if you set up an LLC, you need to provide it. This will prompt you to pay a business service fee.

If the fee is charged on the next day, then you will receive a full refund. Payment should occur immediately, so late payments will not be taken into consideration.

Reason for Cancellation

Depending on where you get the form, you may or may not have to offer your reason for cancellation. The form does not require you to provide the reason.

This can be anything, as long as it's the truth. You may be discontent with the quarterly club fees, or you may want a career change. This feedback may be helpful if you decide to re-enroll.

Terms and Conditions

To some extent, every signed form will require you to accept the coaching terms and conditions. If you sign a paperback or printable form, you will see those conditions on the main page.

Many of the conditions are quite standard. For instance, quitting after joining the free plan may mean you lose the rights to selling their product. Also, you will permanently lose your position as coach in the genealogy.

If you go on other online forms, the terms and conditions are found at the end, leading to a different page. You just need to check the box. This allows you to sign documents online faster.

How to Complete an Independent Coach Cancellation Form

There are various techniques to complete a coach cancellation form. If you want to cancel your membership, for example, you will get a detailed form from their page.

Platforms such as Bonsai can also offer you templates that you may customize based on your needs. This is often the recommended option if your coaching place does not offer its own cancellation form.

Most coaching websites will provide video instructions for those who find the cancellation form challenging. Online chats may also be used for further assistance.

Overall, here are the steps you need to go through:

Start with a Blank Document

The first step is to generate your blank document. Usually, you will be provided with a series of templates that you may use. Programs such as Bonsai allow you to preview the form, especially if you are a coach.

Use the Proper Advanced Tool

For the whole process to go smoothly, you should use the proper advanced tools. If you are a coach, programs such as Bonsai can help you with your independent coach cancellation form.

Add Electronic Signature

Each document will require you to add an electronic signature at the end. If you do not have a signature, you may demand a free trial from your coaching account and create it from scratch. You may use that signature for other forms as well.

Finish and Share the Document on Coach Accounts

Lastly, you need to save the document and put it to good use. Some coaching platforms will require you to share it on a platform or have it submitted online through emails. Browse through the protocol of your coach web page and see what you need to do.


Where Can I Get a Coach Cancellation Form?

You may get your coach cancellation form from a variety of platforms. For the most part, the website that you demand membership from should provide the document. That being said, platforms such as Bonsai can also offer professional pre-built templates.

Can I Fill out the Coach Cancellation Form without a Coach Account?

Depending on where you are sourcing the document, you will not need a coach account. You will only require a business email where you can receive the request for signature. Once you have the instructions, easily sign with your electronic signature.

How Fast Will the Coach Cancellation Be Processed?

Most cancellation forms are processed almost immediately. That being said, it may take up to 24 hours until it becomes official. During that time, you may not be able to re-enroll.

Can You Stop a Cancellation Process?

Once triggered, the cancellation process may not be stopped. Since it is an automatic process, you have to wait for its finalization. After that, you may decide to re-enroll.

The Bottom Line

If you decided that coaching is no longer for you, then you may fill out a coach cancellation form. The Internet makes the process easier for you as you can download a template from many websites.

If you need to create the cancellation form yourself, programs such as Bonsai can help you out. This way, you will be sure that no important aspect is missed.

Frequently Asked Questions
Questions about this template.