Art Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Art Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Art Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Art Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Although artists are more interested in the more creative side of things in life. Rather than dealing with administrative tasks. Even if you're in the art industry, you must have a reliable method for collecting payments from customers. Although you can outsource this for someone to do your invoices for you. It is much more cost-effective to create your own artist invoice template. We will detail the options available for doing this later in the article. Having templates that are attractive and well crafted, will make your business stand out. As well as making the billing process run more smoothly.

Artist invoice templates

Having an invoice template on file can save you a lot of time. It makes it simple to produce, alter, and customize your invoices. Once you have created an artist invoice template. You only need to insert the sale information into a readymade invoice template. The structure and necessary fields have already been made for you. This saves you the time and stress of having to create one from scratch each time. So what are the different ways to create an art invoice template?

Free artist invoice template

There are a variety of different formats available to you for creating a free invoice template. They can be created in straightforward programs such as Microsoft Word and Excel or Google docs.

There are many business owners and freelancers who choose this cheap option, to save money. If you only need to create a few, quick invoices, Google sheets can be useful. However using invoicing software has several benefits. If you're seeking a more expert, professional, and customizable option.

Professional Invoice templates

If you're looking to send professional invoices. Then the free software such as Microsoft Word or excel probably wont cut it. However, there is invoicing software available to help you create a more customizable artist invoice template. Using an invoice template software can help:

  • Save time
  • Save money
  • Help personalize your invoice templates
  • Increase the professional outlook on your business
  • Help you organize payments
  • Speed up the invoicing process and get paid promptly

Note: Are you struggling with where to start? take note. Bonsai is the leading invoice software on the market. It will guide you through the entire process. This product is perfect for creating a freelance artist invoice. Start your free 14-day trial now.

How to create an artist invoice template

Since invoices are considered legal documents. It is important to have the most appropriate and correct information on them. Here is a list of important items that should be included when creating your artist invoices:

  • A unique invoice number - this is an individual number assigned to each client's invoice. It will be useful for your record-keeping. the date of the invoice should also be included.
  • Your company's details - (company name, phone number, company logo, email, and mailing address).
  • The client's information - (their address, telephone number, email)
  • Service list provided - An itemized list of the services you have offered (paintings, freelance artist work, etc).
  • Total cost for completing the work carried out - including the hourly rate for each service given. The total for each piece of art sold, or your hourly rate.
  • Gross subtotal- (before adding discounts, service fees, and taxes)
  • The total net amount owed - (including taxes)
  • Payment due date and payment terms

Invoicing tips

It's crucial to include as much information as you can on the invoice. Each invoice must contain an accurate listing of the services provided and the related charges. Having a ready-made template helps you focus more on the detailed description rather than creating invoices. Here are some of the details you may want to include:

Works carried out

As you may be undertaking different types of work. Such as selling creations or working at an hourly rate. It is important to write detail of what it is you have sold and not just the price.

Total balance added

After providing a thorough summary of the work you've done. To each of them, the appropriate rates must be applied. You can set different prices for certain services. Applying the correct rates to each will help with the outstanding debts.

Other expenses

Remember to include all additional expenses that you may not think of straight away. This may include expenses such as materials for the job. You should also include taxes and transaction costs if any.

Payment terms

List all of the criteria and payment terms that were previously agreed upon. Give your customers as many acceptable payment methods as you can. Giving them plenty of options will help speed up the payment process.

Delivery of invoice

It is important to ask your client how they would prefer you to deliver the invoice to them. Some clients will prefer the more traditional paper copy. However, some clients may find it easier and more useful to receive electronic invoices. It would be a good idea to have both of these available.

Bonsai invoicing software

If you're looking to send professional invoices, Bonsai is the leading software in invoice creation. Using this software will help add a personal touch and help create the perfect invoice for your art business.

Bonsai has a number of great features that can help you with your business. Whether it be setting up a recurring invoice, analyzing your monthly and annual income, or automating late fees.

Frequently Asked Questions
Questions about this template.

How do you write an invoice for art?

All you need to do is create a document with a unique invoice number, business name and address, date of the invoice, description of the job, payment information, and price or total for the services that must be paid. Or you could try Bonsai's free invoice template to customize and send invoices without having to design it.

What should an art invoice look like?

An art invoice should look professional. Your business's brand and image is reflected from your invoices. Have your invoices include the client's business info, your company information, scope of work and cost of the services.

How do freelance artists make invoices?

Freelance artists can make invoices manually with Google docs, Microsoft excel or Canva but Bonsai's free invoice templates is the easiest option. Fill it with all the relevant details such as: client info, your company details, pricing and scope of work.