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Between:


FIRST_NAME
LAST_NAME
Corporation Corp.
‍ Acme LLC.
Client

FIRST_NAME
LAST_NAME
Corporation Corp.

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.

AirBNB Invoice Template

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“I upped my rates and won more clients

Coaching
Contract

Date: March 8th 2023


Between:

Coach:

First_name
Last_name
Acme LLC.
Client:

First_name
Last_name
Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.

1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.

2.DUTIES AND RESPONSIBILITIES.

- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.

3. REPRESENTATIONS.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

4. TERM AND TERMINATION

This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).

3. INDEPENDENT CONTRACTOR.

The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.

6. CONFIDENTIAL INFORMATION.

6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

7. LIMITATION OF LIABILITY.

Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

8. INDEMNITY.

8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

9. GENERAL.

9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

Coach

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.
Table of contents

If you are an Airbnb host, you've probably been asked by some of your guests to provide an invoice as further confirmation of the charges incurred during the rental period. Although users can find their Airbnb receipts on the platform, sometimes they may need an invoice for company reimbursement or for their own accounting records, so you must be prepared to provide a professional document to reflect the exact cost of the reservation.

You may also need to issue an invoice if you're seeking payment for property damages or extra services provided during the stay. But you probably don't have time to waste in writing and proofreading every single invoice, so you need a more efficient way to go about it. The best option is to create an Airbnb invoice template that has all the basic information already filled out, so you can easily fill in the guest-specific details and send professional invoices every time.

Read on to find out what essential information you must include for flawless invoices.

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Essential Elements of an Airbnb Receipt Template

To create your Airbnb invoice template keep in mind you must make it as detailed and easy-to-understand as possible. Even if the payment was already made on the Airbnb site, you want to provide a professional and clear invoice when guests request it. Here's what your template must include.

Property Owner Information

Start your invoice template with a section for your information as a property owner. Include your full name (or business name if it is registered differently), phone number, address and email address. Additionally, include the street address of the property you are renting. You may add your company logo if you have one, or any hospitality-related imagery for more professional and unique invoices.

Guest Information

Next, include the guest's (renter) full name and contact information such as phone number, billing address, and email address if you're sending out a digital invoice. Especially if you are issuing an invoice to collect payment for damages from a previous renter, you want to have as much contact information as possible to make the follow-up process easier.

Invoice Number and Date

Make sure all of your invoices have a unique invoice number assigned as well as the date it was issued so you can keep more organized accounting records. An invoice number also makes it easier to be referenced to in case of complaints, refund requests or any inquiries from your guests. You may also include a reservation number to avoid any misunderstandings.

Airbnb Service & Extra Charges

Leave enough space on your Airbnb invoice template to provide an itemized list of the services provided and any extra fees incurred during the guest's stay. These could be property damages, a cleaning fee, laundry service, late check-outs, or tour guides. Include a short description of the charges (or amount of nights) as well as the unit price and total cost on the last column. While these charges must be discussed upfront with the guest, do your best to provide details so you don't leave room for any confusion regarding the charges.

Totals

The totals section of your Airbnb invoice template must have a few lines to specify the amount due before taxes (subtotal), then add the applicable taxes and state the final amount due. If you are applying discounts (first booking, monthly stay, one night off, etc...) or an Airbnb coupon, include it in this section, subtracting the discounted/coupon amount from the subtotal before you factor in the taxes. You may also add a short description of the discount or the coupon codes used for more clarity.

Collect Payment Terms

You must make your payment terms very clear in your Airbnb receipt template. Let your guest know if you are expecting payment upon receipt, or you give them a certain amount of days after the invoice date to make the payment. Of course, provide all accepted payment methods such as credit/debit card, checks, online payments or ACH transfers along with the corresponding account numbers, payment links, and mailing addresses for checks.

If you are only issuing an invoice upon guest request, but all charges have been previously paid on the Airbnb platform, simply state that the invoice has already been paid, along with a payment confirmation number, the type of payment, and when it was made.

Notes

Some property owners include a notes section in their Airbnb receipt template to leave a thank you message for guests. You can also take advantage of this space to advertise other properties you may have available, include a referral link, offer discounts for a family member or the next booking, and any other incentives you may want to offer. It's also a good idea to remind your guests to leave you a nice review if they were satisfied with their stay.

Use Our Free Airbnb Invoice Template

If you don't want to spend hours behind the desk creating your own Airbnb invoice template, simply download Bonsai's fully customizable invoice template! With just a few tweaks you'll have a personalized and professional template that you can quickly fill in for each guest's stay without having to double-check every single detail.

Once you have adjusted the free invoice template to your liking, save it in your preferred format so you can keep using it every time you have requested an invoice, which saves you a lot of time and ensures professionalism. But why stop there? Take your property management invoicing process to the next level, with Bonsai's all-in-one-product suite.

Our tax, accounting, and invoicing software designed especially for freelancers and small business owners can help you manage your finances with income reports, tax estimates, automated timesheets, and even a fuss-free checking account that will make your payment process a bliss. Come on board, and do business like a pro.

Frequently Asked Questions

Questions about this template.

Is there a free AirBNB invoice template?

Customize and download Bonsai's invoice template at no cost. Simply edit the relevant business information, price and personalize it by inserting your logo.

How do you make a homemade invoice?

You can create an invoice on a blank document in Google docs or Microsoft Word but Bonsai's pre-made templates can save you a whole lot of time. Simply customize and add your relevant information to impress your clients today.

What do you include in an AirBNB invoice?

Bonsai's free short-term rental business templates include a unique invoice number, the client's name and address, the invoice date, the work description, payment details, and the total cost of the rental services that must be paid.