Top 10 Notion alternatives for 2025

1. Bonsai: The best Notion alternative for agencies

Among various productivity tools available in the market today, Bonsai stands out as an excellent option for service businesses and agencies. Matching up with applications like Notion, Bonsai has established itself as an all-in-one tool that takes care of all your business needs, from project management to client relations and financial administration. With its intuitive interface and streamlined features, Bonsai simplifies the process of running a service business efficiently while maintaining the quality of work.

Why should you consider Bonsai as your go-to productivity tool? Here are a few solid reasons:

• Comprehensive Project Management: With Bonsai, you can streamline your projects on a single platform. It allows you to create tasks, assign them to team members, maintain a checklist, and track progress regularly. This organized approach not only saves time but improves overall project execution.
• Efficient Client CRM: Bonsai understands the importance of maintaining healthy client relationships. Hence, it offers a robust Customer Relationship Management system, enabling you to track client information, communication history, and project details, ensuring that you never miss any crucial client-related information.
• Time and Expense Tracking: Bonsai takes care of tracking your time and expenses in real-time. Based on your inputs, it automatically generates accurate time reports and expense sheets, which can be useful in identifying areas for improvement and for maintaining financial transparency with clients.‍
• Integrated Invoice and Payment System: Unlike other tools, Bonsai offers an incorporated invoice and payment system. This enables you to create, send, and track invoices seamlessly, right from the same platform. It supports different currencies and payment methods, making it a scalable solution for businesses dealing with international clients.

In essence, Bonsai takes the load off business administration and lets you focus on the core operations of your agency. While other platforms like Notion have wide-ranging features, the specificity and integration of tools offered by Bonsai make it a stand-out choice for service-oriented businesses.

2. Evernote

Evernote is a powerful note-taking and organizational platform that gives users flexibility and efficiency. It is an excellent alternative to Notion providing a rich set of features to improve productivity. Best Features:

Evernote is rich with features designed to enhance productivity.

• It offers handy integration with external apps, such as Slack and Google Docs.
• With its 'Web Clipper' feature, users can save and annotate web articles, blogs, and news directly into their notes.
• The platform provides both handwriting and voice note features.
• It has a sturdy document scanning feature making digitalizing hard documents a breeze.

Limitations:

Despite its robust features, Evernote also has certain limitations.

• Its User Interface can be a bit intimidating for new users.
• The platform lacks inherent project or task management tools.

Pricing:

The pricing structure of Evernote is pretty straightforward.

Evernote pricing starts at $7.99 per user per month with a discounted annual plan. Reviews and Ratings:

Customers perceive Evernote positively with an overall rating of 4.4 out of 5 on leading software review platforms.

3. Trello

Trello is a flexible, easy-to-use project management tool known for its simplistic card and board system. It's a viable alternative to Notion.

Best Features:

• Visual board and card system for easy task organization.
• Robust automation with Butler.
• Integrated calendar for scheduling and deadline tracking.
• Sync capabilities across devices for real-time updates.

Limitations:

• Limited template gallery compared to other tools like Notion.
• No native offline mode.

Pricing:

• Free basic version available.
• Paid versions start from $10/month with advanced features.

Reviews and Ratings:

• Rated 4.3 out of 5 on G2, indicating high customer satisfaction.
• Frequently praised for its ease of use and versatility.

4. Asana

Asana is a robust project management tool designed to help teams orchestrate work, from small tasks to strategic initiatives. Best Features:

Asana shines with several features:

• Team Collaboration: A virtual workspace enabling users to assign tasks, attach files, and comment.
• Project Visualization: Allows creation of visual project timelines.
• Workload Management: Helps distribute tasks equally among team members.
• Integrations: Compatibility with hundreds of apps, like Slack, Google Drive etc.

Limitations:

Despite its strengths, Asana has some limitations:

• Learning Curve: New users may find it slightly complex initially.
• Limited Free Version: Fewer features in the free version compared to other tools like Notion.

Pricing:

Asana offers a free basic plan and four premium plans starting at $13.49/user/month.

Reviews & Ratings:

With an average rating of 4.3/5 from G2, Asana is appreciated for its comprehensive and flexible features, though some users find it pricey.

5. Google Keep

Google Keep is a note-taking service developed by Google. Regarded as one of the top alternatives to Notion, it is designed to help users capture and save ideas, task lists, and more.

Best Features:

• User-friendly interface and simple design.
• Allows voice notes and transcribes them into text.
• Integration with other Google services like Google Docs and Google Calendar.
• Supports collaboration in real-time.

Limitations:

• Limited text formatting options compared to other apps like Notion.
• No option to create notebooks or more elaborate document structures.

Pricing:

• The app is free to use, with an option to pay for extra storage through Google One.

Reviews and Ratings:

• Rated 4.2 on Google Play Store.
• Users praised it for simplicity and ease of use though criticized for limited customization features.