Virtual Assistant Contract Template

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Virtual Assistant Contract Template

May 20, 2023


Virtual Assistant

Corporation Corp.
‍ Acme LLC.

Corporation Corp.

THIS VIRTUAL ASSISTANT SERVICES AGREEMENT (hereinafter referred to as the "Agreement") is made and entered into on May 20, 2023 (the "Effective Date") by and between Acme LLC (hereinafter referred to as the "Contractor") and Company (hereinafter referred to as the "Hiring Party", collectively referred to as the "Parties"), both of whom agree to be bound by this Agreement.


1.1 Contractor shall provide the following Services to Hiring Party (collectively the "Services"), or other such services as mutually agreed upon in writing by the Parties: Contractor shall serve the Hiring Party as a "Virtual Assistant." As such, Contractor shall be responsible for providing remote assistance to business management professionals. Such duties include, but are not limited to, the following: (a) conducting research and organizing data; (b) interacting with clients on behalf of the Hiring Party; (c) performing clerical duties; and/or (d) performing any other tasks as assigned by Hiring Party.

1.2 Hiring Party may engage Contractor to perform additional services, if agreed upon by the Parties (all services performed by Contractor hereunder shall be referred to as the "Services"). All Services will be performed to the best of the Contractor's abilities in accordance with generally accepted professional standards and in an expeditious and economical manner. Contractor agrees that Contractor shall submit any and all documentation and/or files as required by the Hiring Party in connection with the services (i.e., identification, tax forms, etc.).

1.3 The Contractor's schedule shall be as follows: Contractor shall render Services as required for the successful operation of the Amazon store. The Contractor's schedule shall be subject to Contractor's availability provided the Amazon store is operating successfully and tasks associated with the management of the Amazon store are completed on a timely basis as needed.


Contractor acknowledges that Contractor's Services are being provided as an independent contractor, and that nothing in this Agreement shall create an employer-employee, partnership or joint venture relationship between Contractor and Hiring Party. Contractor further acknowledges that Contractor will be under the control of Hiring Party only as to the results of the Services that Contractor performs under this Agreement, and not as to the means by which such results are accomplished. Contractor shall have no claim against Hiring Party under this Agreement or otherwise for workers' compensation insurance, unemployment insurance or compensation, paid time off, vacation time, vacation pay, sick leave, stock options, stock benefits or other ownership rights, retirement benefits, health or life insurance, social security benefits, disability insurance benefits or any other employee benefit. Contractor and Hiring Party understand that the Services are not the exclusive activity of Contractor, and that Contractor may undertake other business activities during the term of this Agreement that are not in conflict with Contractor's Services to Hiring Party.

3. TERM.

The Parties agree that the term of this Agreement shall begin as of [PROJECT START DATE] and shall be effective for an initial term of one (1) month (the "Initial Term"). The Agreement shall renew automatically for subsequent one (1) month renewal terms (each a "Renewal Term") until terminated in accordance with the terms of Paragraph Four (4) of the Agreement.

3.1 Survival. Contractor's obligations under Sections Seven (7), Eight (8), Nine (9) and Ten (10) shall survive the termination of this Agreement.


Contractor may terminate this Agreement at any time, with or without cause, upon thirty (30) days' prior written notice. Hiring Party may terminate this Agreement, at any time, with or without cause, immediately upon written notice. Upon any such termination, Contractor will deliver to Hiring Party all Materials (as defined below) in their current state of completion. Contractor understands and agrees that if this Agreement is terminated by Contractor pursuant to this Section 4, Contractor will have no right to any compensation other than undisputed compensation for Services that Contractor has already performed, and for which Contractor has not been paid, at the time of such termination. Thereafter, Hiring Party shall have no further obligations to Contractor under this Agreement.


Payment for the Services will be made on the following basis:

5.1 Contractor Compensation. As compensation for the Services rendered by the Contractor pursuant to this Agreement, Contractor shall be paid as follows: [PAYMENT TERMS]

5.2 No Withholding. Contractor acknowledges and agrees that Contractor is solely responsible for payment of Contractor's taxes incurred in connection with any compensation received hereunder. Contractor acknowledges that Hiring Party shall not withhold on Contractor's behalf any sums for any applicable tax.


6.1 To the extent applicable, Contractor agrees that the results and proceeds of Contractor's Services and all work product resulting therefrom, including videos, ideas, concepts, writings, images, artwork, designs, formats, the Amazon store and all files, data, materials, manuals, design notes and other items and documentation (related thereto or associated therewith) and all other materials, written or oral, which Contractor has created for or submitted to Hiring Party at any time, whether past, present or future in connection with the Services or Hiring Party's business (collectively, the "Materials") are "works-made-for-hire" (as defined in the United States Copyright Act of 1976, as amended) for Hiring Party. As "works-made-for-hire," Contractor agrees that Hiring Party shall be deemed the author of the Materials and the sole and exclusive owner of all right, title and interest in the Materials, including all copyrights therein, and all derivative works thereof, throughout the universe in perpetuity. Contractor also expressly waives any and all so-called "moral rights" or any similar rights or principles of law which Contractor may now or later have in the Materials throughout the world. Hiring Party shall have the right to utilize (or not utilize) the Materials in such manner as Hiring Party, in its sole discretion, shall determine, with the right to make such changes in and uses of the Materials as it may choose and the right to exploit the Materials by any and all means, in any and all media, whether now known or hereafter devised, throughout the universe in perpetuity.

6.2 To the extent, if any, that the Materials are not deemed "works-made-for-hire" under the United States Copyright Act of 1976, as amended, and/or involve rights other than copyrights, and/or Contractor owns or controls any rights in the Materials, Contractor irrevocably and unconditionally grants, transfers, assigns, quitclaims and sets over to Hiring Party all rights of every kind and nature in and to the Materials, including without limitation all copyrights, trademarks, patents, intangible property rights, and all other property or intellectual property rights, throughout the universe in perpetuity. Contractor hereby waives any and all rights known as "moral rights" and any similar rights which Contractor may have in connection with the Materials.

6.3 All Services shall be performed by Contractor, employees of Contractor or independent contractors of Contractor who have entered into or will enter into agreements providing that such Services are being provided on a "work for hire" basis and/or containing any such other provisions as necessary to fully vest ownership of all intellectual property rights in the Materials to Hiring Party in accordance with Section 6.1 above and to comply with all confidentiality and non-disclosure obligations of Contractor hereunder.

6.4 Nothing herein shall grant Contractor any rights in or to any intellectual property owned or controlled by Hiring Party ("Hiring Party IP"), including any and all of Hiring Party's ideas, concepts, writings, images, artwork, designs, formats, software, business models, trade secrets, copyrights, patents or trademarks, other than the right to incorporate such Hiring Party IP into the Materials, if necessary.


7.1 Confidential Information. The term "Confidential Information" as used in this Agreement shall mean any data or information that is competitively sensitive material and/or not generally known to the public and/or information containing information regarding any client and/or potential client of Hiring Party. Any and all source code developed by Contractor for Hiring Party shall also be considered Confidential Information for purposes of this Agreement.

7.2 Treatment of Confidential Information. In consideration of the disclosure of proprietary information by Hiring Party, Contractor hereby agrees: (a) to hold the proprietary information in strict confidence and to take all reasonable precautions to protect such information (including, without limitation, all precautions the Contractor employs with respect to its own confidential materials); (b) not to disclose any such proprietary information or any information derived therefrom to any third-party individual and/or entity; (c) not to make any use whatsoever at any time of such proprietary information except to utilize such information in accordance with its engagement with Hiring Party; and (d) not to copy any such proprietary information in any manner whatsoever.

7.3 Return of Materials. Immediately upon the written request by the Hiring Party at any time, the Contractor will return to the Hiring Party all proprietary information and all documents and/or media containing any such proprietary information and any and all copies or extracts thereof (collectively the "Materials"), whether created by Contractor or not, save that where such proprietary information is a form incapable of return or has been copied or transcribed into another document, it shall be destroyed or erased, as appropriate. Contractor acknowledges and agrees that it shall delete any and all copes of any source code created by Contractor for Hiring Party after submitting such source code to Hiring Party and Hiring Party confirming receipt of such source code.

7.4 Survival of Contractor's Confidentiality Obligations. The obligations of this Section 7 with respect to Confidential Information shall be in effect during the term of this Agreement and shall continue indefinitely after the termination of this Agreement.


Contractor represents and warrants that: (a) Contractor has the right to enter into this Agreement and grant the rights granted herein; (b) Contractor is the sole author of Materials and sole owner of all rights thereto; (c) no third parties contributed to the creation of the Materials; (d) the Materials are original and are not derived from or based upon any other works created by Contractor or any third party (other than the materials provided to Contractor by Hiring Party); (e) the Materials do not and will not violate any intellectual property or other right of any third party; (f) there has not been a claim or litigation about the Materials; and (g) Contractor will comply with all applicable laws, rules and regulations relating to the Services, including those regarding safety and required licenses and permits. Contractor agrees to indemnify, defend and hold Hiring Party, its licensees, successors and assigns harmless from and against any and all claims, damages, costs, expenses, losses or liabilities (including, without limitation, attorneys' fees and costs, whether or not litigation is commenced) that may be asserted against or incurred by or imposed upon them at any time arising out of any breach of Contractor's representations, warranties, agreements and/or covenants in this Agreement or (ii) Contractor's fraud, negligence or intentional misconduct. This indemnification includes, without limitation, any loss incurred by Hiring Party as a result of Contractor, or any person or entity engaged or employed by Contractor, breaching any obligation of confidentiality in violation of Section 7 herein or claiming ownership of Pre-Existing Works in violation of Section 6 herein.


During the term of this Agreement and for a period of twenty-four (24) months after the expiration or termination of this Agreement for any reason, Contractor agrees that it shall not: (a) offer services to any third party individual and/or entity utilizing information and processes that are unique to Hiring Party and/or Hiring Party's operations; (b) directly or indirectly induce by any means any customers or clients of Hiring Party to patronize any similar business; (c) directly or indirectly request or advise by any means any customer or client of Hiring Party to withdraw, curtail, or cancel such customer's or client's business with Hiring Party; or (d) directly or indirectly disclose to any other person, partnership, corporation or association, the names or addresses of any of the customers or clients of Hiring Party.


Contractor acknowledges that in order to effectuate the promise to hold Confidential Information in trust for Hiring Party, it is necessary to enter into the following non-solicitation covenant. As such, Contractor agrees that during the effective term of this Agreement and for a period of twenty-four (24) months after the termination of this Agreement, for whatever reason, Contractor shall not, directly or indirectly, without written approval of Hiring Party, solicit or induce, or attempt to solicit or induce, any current employee, contractor, customer and/or client of Hiring Party to alter, leave, or cease their relationship with Hiring Party for any reason whatsoever.


Contractor's obligations under Sections Six (6), Seven (7), Eight (8), Nine (9) and Ten (10) shall survive the termination of this Agreement.


This Agreement shall be construed in accordance with, and governed by, the laws of the United States of America


This Agreement constitutes the entire and complete understanding between Contractor and Hiring Party concerning the subject matter contained herein. All prior and contemporaneous representations, agreements, arrangements and understandings between or among Contractor and representatives of Hiring Party, whether oral or written, have been fully and completely merged herein and are fully superseded by this Agreement.


Contractor may not transfer or assign this Agreement or its rights or obligations under this Agreement without the prior written consent of Hiring Party which may be withheld in Hiring Party's sole discretion. Hiring Party may assign, transfer, delegate and/or grant all or any part of its rights pursuant to this Agreement to any person or entity. Subject to the foregoing sentences, this Agreement will be binding upon and inure to the benefit of the Parties, its successors and assigns.


This Agreement and any of the terms herein may be amended, supplemented, waived or modified only through an express written instrument signed by both Contractor and Hiring Party. Neither the waiver by either of the Parties hereto of a breach of or a default under any of the provisions of this Agreement, nor the failure of either of the Parties, on one or more occasions, to enforce any of the provisions of this Agreement or to exercise any right or privilege hereunder, shall thereafter be construed as a waiver of any subsequent breach or default of a similar nature, or as a waiver of any provisions, rights or privileges hereunder.


Should any provision(s) of this Agreement for any reason be declared invalid, void or unenforceable by arbitration or a court of competent jurisdiction, such adjudication shall in no way affect any other provision(s) of this Agreement or the validity or enforcement of the remainder of this Agreement, and the provision(s) affected shall be curtailed only to the extent necessary to bring the Agreement within the applicable requirements of the law.


This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted by facsimile or electronic transmission by .PDF or otherwise shall be considered valid, binding and effective for all purposes.


Contractor acknowledges and recognizes the highly competitive nature of the Hiring Party's business, that access to Confidential Information renders Contractor special and unique within Hiring Party's industry, and that Contractor will have the opportunity to develop substantial relationships with existing and prospective clients, accounts, customers, consultants, contractors, investors, and strategic partners of Hiring Party during the course of and as a result of Contractor's engagement with Hiring Party. In light of the foregoing, Contractor recognizes and acknowledges that the restrictions and limitations set forth in this Agreement are reasonable and valid in geographical and temporal scope and in all other respects and are essential to protect the value of the business and assets of Hiring Party. Contractor acknowledges further that the restrictions and limitations set forth in this Agreement will not materially interfere with Contractor's ability to earn a living without violating such restrictions is a material condition to Contractor's engagement with Hiring Party.

IN WITNESS WHEREOF, the Parties have executed this Virtual Assistant Services Agreement as of the date first written above.

Virtual Assistant

Acme LLC.

Corporation Corp.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is a virtual assistant contract?

A virtual assistant contract is an agreement or legal document that provides evidence of any working relationship between a virtual assistant and their client. It’s always important to use a virtual assistant contract, which will protect your rights as an independent contractor and service provider.

Many virtual assistants are independent contractors, instead of full-time employees for a business. For this reason, virtual assistant contracts should cover all the specific terms and conditions necessary for an independent contractor, as well as that of the client.

If you want more than one client, then you should create your own virtual assistant contract template. This is where all your usual duties, terms and conditions, payment details, and more are specifically stated in a draft contract. All you need to do is edit the document to fit the needs of each client and you’re ready to send it over.

Note: Want to get started on your virtual assistant contract? Sign up to Bonsai now and have yours ready in minutes.

Why do you need a virtual assistant agreement?

A virtual assistant agreement is going to protect the rights of an independent contractor, the client, and any other party. It clarifies exactly what the expectations, responsibilities, obligations are of all parties while providing assurance that the agreement is legally sound.

Without a legally sound contract in place, a client may be less likely to hire a virtual assistant. Because many virtual assistants are likely to work from home instead of the office, it’s important to assure the client that they’ll still be an integral part of their operations — the best way to do this is with a virtual assistant agreement.

Whether you're a freelancer or own a virtual assistant company, a wise virtual assistant (VA) won’t want to start work without a contract in place. In many instances, you might prefer relying on verbal agreements, however, a verbal agreement can lead to misunderstandings. These can be costly to all parties involved, which is why using a virtual assistant contract is always the best option.

What should be included in a virtual assistant contract

Detailed descriptions of the work

After you’ve sent your virtual assistant proposal and the client agrees, it’s time to get started detailing the description of the work. As with any other contract, it’s only logical that the virtual assistant contract should contain these basic details. This will include the names and contact details of both the client and the virtual assistant, the dates of preparation and the signing of the contract. Following the rule of any communication, it must be clear, coherent and to the point with only as much detail as is necessary.

The agreement should be in a language that both parties understand. It should be without errors and omissions. It should also be concise and easy-to-read with a pleasing layout and format.

You’ll also want to detail who is responsible for what and the expectations of all parties.


Here you’ll want to include the tasks that will need to be completed on a day to day basis, as well as the specific services you’re being hired to provide. For virtual assistants, this could include sending or receiving certified mail, updating social media posts, handling calls, or anything the client decides.

Expected working hours/days

Every contract needs to include the expected hours or days you’ll be working. This is especially true for a virtual assistant contract! Because a virtual assistant is responsible for assisting managers or even a whole office, clarifying when you’ll actually be working is a must for managing expectations.

This section can include any expected vacation days too. This could be offered as employee benefits from the company or client, or just vacation days you plan to be taking. Although it’s not very common for freelance virtual assistants to be offered vacation time, it’s always worth double-checking what your client offers.

Payment details

One of the most important clauses in every contract, your payment details will include your rate, when you’ll be paid, and how you'll be paid. You can also include any other payment terms, such as if you'll be paid pro-rata.

Only you will know what your payment terms are, so outline everything important for you and you believe is fair. If you want to be paid a flat fee, in milestone payments, or per hour, make this clear and make sure all parties agree to your terms.

Non-disclosure agreement (NDA) & non-solicitation clause

Contracts are legal documents that aim to guard against the disclosure of confidential information and protect intellectual property rights. This often comes into play if the virtual assistant has access to information that the client considers private. It also works in favour of the virtual assistant, where their social security number and other sensitive information may be accessible by the client.

A non-solicitation clause or non-compete clause is also important for the client or company hiring the virtual assistant. It will provide protection against any competitor obtaining company trade secrets and other sensitive information.

Cancellation clause

Within a certain period, either party may need to cancel the contract. To avoid being taken to the American Arbitration Association or having to pay reasonable attorneys fees in a legal battle, this section should include any reasons the contract can be cancelled. This could include compensation from the breaching party.

Termination of contract

All your virtual assistant contracts will need this section detailed and agreed to. The termination of the contract should outline the specific date the contract ends or any other reasons it can be terminated.

Restrictive covenants

Sometimes a virtual assistant contract will need a section on restrictive covenants. This is where both parties agree to restrictive actions and can include factors around buying stocks, taking on new debt, or other company actions.

Equipment usage

Have a state about whether you use your own equipment or if the client provides you with some. Keep in mind that if a company wants you to use specific software, then it's best to use their equipment rather than your own. You may also need permission to use software from third parties.

Sample virtual assistant contract template

If you don’t know how to prepare a virtual assistant contract, you can use our free VA contract template below. A template can keep you from making grave mistakes or leaving out crucial clauses, all while being easy to edit.

What is the benefit of using Bonsai, instead of editing a template yourself?

Creating and editing your own virtual assistant contract template can be finicky and time-consuming. With Bonsai, there are a few benefits you’ll get with our free templates:

  • It’s legally vetted by experts
  • Includes all the relevant sections
  • Easy to edit
  • Simple layout and format

How to create a VA contract template with Bonsai

1. Select Your Template

Choose our specialized contract template, or start with a blank template. Add your client name, project name, preferred currency.

2. Add Your Basic Info

Next, fill in your basic information. This includes your location (country and state/province), your legal entity (if you operate via an LLC), and your client’s legal name (company or person).

3. Add Your Scope of Work

Describe the scope of work in as much detail as possible. You can also attach a separate statement of work file here if you wish.

4. Add Your Payment Info

Determine how and how much your client will pay you for your services here. You can choose from a flat fee, milestone payments, or hourly, daily, weekly, monthly or per-word rates.

You can also outline payment terms (net 15 days for invoices, for example), late fees, and contract start and end dates here.

5. Review & Sign Your Final Contract

You’re ready to review your fully fleshed-out and vetted virtual assistant agreement. If you want to make any edits to the template, you can do it at this stage. It’s also a good idea to learn more on how to digitally sign a PDF template and contract.

And finally, if you’re happy with the finished freelance contract you can click “SIGN CONTRACT” to digitally sign it with a legally binding e-signature before sending it to your client to do the same.

As we said, it’s simple! Now you can return to your Freelance Dashboard to track when the contract has been delivered, opened, and signed.

Virtual assistant contract template FAQs

What are the benefits of using a virtual assistant contract template?

The major benefit of using a virtual assistant contract template for any new project is to protect your work and make sure you get paid on time. You can also use a more general independent contractor agreement template if you prefer to keep things less specific. In every contract, the virtual assistant agrees to the project's requirements, the client agrees to the virtual assistant's needs, then both parties sign to make it a legally binding document.

How do I create a virtual assistant contract template?

A virtual assistant contract template can be created by either making one from scratch every time you need it or by using a sample and editing that. By using Bonsai, you get to create, edit, and download your very own assistant contract in mere minutes. Sign up for a free trial today!

When do I draft and send the virtual assistant contract template?

A virtual assistant contract template is drafted and sent for signature whenever you start a new project.

Frequently Asked Questions

Questions about this template.

What is a virtual assistant contract?

A virtual assistant contract is an agreement or legal document that provides evidence of any working relationship between a virtual assistant and their client. It’s always important to use a virtual assistant contract, which will protect your rights as an independent contractor and service provider.

Why do you need a virtual assistant agreement?

A virtual assistant agreement is going to protect the rights of an independent contractor, the client, and any other party. It clarifies exactly what the expectations, responsibilities, obligations are of all parties while providing assurance that the agreement is legally sound.

How do I sell myself as a virtual assistant?

To stand apart as a virtual assistant, you'll need to work out what niche you will target, create a professional website, advertise yourself, network, publish educational content, and doing SEO.

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