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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Video Production Quote Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Fundamentals of a Video Production Quotation

A video production quote is a document informing a prospective client about estimated pricing to complete an upcoming project. Whether you’re creating a short video or a full-fledged movie, a video quote template is essential to communicate your value and expertise quickly and professionally. 

The quotation includes an extensive list of project-related information, things like project deliverables and fee details, to name a few. It covers everything—from pre-production planning to post-production execution. 

So, let’s look at the fundamentals of a video production quote and ensure yours is perfect for every prospect. 

Note: Sign up to Bonsai free and access this template to help you provide comprehensive quotations for your video services.

Personal information 

Every quote for video production starts with yours and your client’s personal information, you need to include:

  • Names
  • Emails
  • Contact information
  • Business addresses
  • VAT numbers if applicable 

Alongside this information, write the date you’re sending the quote. All this info is essential for identifying the parties involved, and how to reach them if necessary. Plus, it lets your client know they’re getting a personal proposal from the first page.


The video quote template should also include a short overview of your services for the project on the cards. Summarize the client’s needs and talk about the specifics of your video production services before jumping into more details about the quotation. 

It’s a good idea to include your video productions company mission and vision—especially if it aligns with your client’s.

Project information

After the introduction comes the most substantial part of your video production quote—the project scope. This section covers exactly what you’re planning to do for the client and how.

Start by mapping out your production process and laying out the scope of work for the project. Explain your plan for execution and include important aspects of the project, like on-site recording hours, style and length of the video(s), and any other similar details. 

Video production crew using a video camera

List down all these details and the video production services you can offer in the project information part of your video production quote, including:

  • Deliverables: jot down the number of videos required for the project, whether it’s a single video of ten minutes or two videos of five minutes. 
  • Pre-production phase requirements: let the client know about the video strategy, storyboarding, scripting, location scouting, crew selection and training, and your equipment needs.
  • Production phase requirements: detail inclusions like sound, light, and video setup, voiceover recordings, creating b-roll, and more. 
  • Post-production phase requirements: include audio selection or editing, sound mixing, video editing, rendering, reviews and approval, and final delivery. 

Since your readers might not be well-versed with the technicalities of video production, limit the use of jargon and create a breakdown of every task to effectively convey your services. This section aims to present the details of the project, and what steps are required to make it a reality. 

Timelines and production stages

After drafting the plan of action and the list of services that you’ll offer, cover the timelines for different production stages of the project. 

Creating realistic timelines for project completion requires a lot of planning, but it’s essential for helping you remain accountable and enabling the client to track your progress. In the long-run, you will actually save time by doing this. 

The video production work involves three stages: pre-production, production, and post-production. So, estimate the maximum time and effort you have to invest into completing each stage. 

While drafting these timelines, factor in the two main elements that decide the video production timeline:

  • Video type: is it an animation video or a green screen production? You’ll have discussed this with the client, so they should be aware of the production time.
  • Video length: how long will it take to shoot, edit, and render the video? Consider the video’s length and how that affects your chosen deadline.

Invest time to plan the best approach to every stage and detail the expected timelines in your video quotation template. 

Pricing and billing

When you’re preparing a video production quote, your clients are always interested in this–the total cost. They’re interested in your services and believe in your value, but they have to ensure they’ve got the budget to contract you for this new project. That’s why they’ve requested a quote, after all.

With so much riding on this section, billing and payment terms become a challenging part to cover. Transparency here is essential–neither party wants to waste their time or be dissatisfied at the end of the project.

A good place to start your pricing plan is to determine how you want to charge and be paid. 

Different stages will vary in costs. You also have to consider total costs for hiring resources, buying equipment, gear rentals, and finding locations. 

Prepare a breakdown of what you’ll be charging so the client has a clear view of what they get with your production company. This includes billable hours, additional personnel pay, and any other project-related cost. 

It’s also essential to cover the possible changes to the initial quote as project requirements evolve. Whilst you hope to avoid incurring additional costs, it’s essential to inform the client of the possibility that more costs may arise.

Bonsai top tip: Use a videography quote template to simplify this rather lengthy and tedious process. 

A video camera person against a dim light

Terms and conditions

By the time you reach the terms and conditions part of your video quotation, you’re done with 90% of the document. This final section answers some crucial questions, like who will have the copyright ownership of the final product and what are the terms of confidentiality for this project. 

So, use this concluding section of your video production quote to highlight any important terms that you’d prefer the client acknowledge before the project commences. These could include:

  • Change in pricing
  • Possible discounts
  • Untimely payments 
  • Lack of communication
  • Issues like delay in approvals

Closing statement

After you’re done drafting the quotation, end it on a convincing note for the client to proceed with the sales process. A strong closing statement should include a clear call to action and briefly summarize the next steps. 

Bonsai top tip: Formalize everything in one place with a video production contract.

Creating Video Production Quotes is Simple with Bonsai

It’s not easy to hit the right spot with your video production quote every time. That’s why Bonsai’s comprehensive videography quote templates are a game-changer for you and your business. 

You can rest easy knowing their carefully crafted videography quote templates cover all the important sections for detailing your services and fees. Here’s how you can start:

  1. Sign up for free to Bonsai
  2. Choose the quote template you need
  3. Customize it as per the video project details

Bonsai’s contract templates are clear and concise—all you’ve got to do is add the final touches to make it personal. Then, send it off to clients to receive written confirmation and signatures without ever even leaving the platform.

Find thousands of templates for proposals, contracts, quotations, and invoices and join the 250,000+ freelancers and SMBs already making the most of Bonsai’s all-in-one business solution. 

Video Production Quote Template FAQs

What are the benefits of using a video production quote template?

A video production quote template allows you to convey the complete pricing terms for your services to prospective clients. You can explain your plan of action for different stages and provide the estimates for completing the client’s requirements. 

A template makes life easier by cutting down the hassle of drafting a quote from scratch and customizing it to your potential clients’ needs. Try one of Bonsai’s templates by signing up to the platform for free.

When do I draft and send the video production quote template?

You can customize a video quotation template when starting with a new videography project. Sending a detailed quote to a potential client builds transparency and clarifies all the services you can offer along with the billing terms.

Frequently Asked Questions

Questions about this template.

What is a Video Production Quote?

Informing clients of how much you'll charge for your video production services is important. This is where a video production quote comes in handy.

How do you write a quote for a video production?

You may create one from scratch or look for free templates online. Or better yet, sign up with Bonsai and download their video production quote template. It's free, and has all the nitty gritty your quote needs.

How much should I charge for video production?

For professionally produced video, it ranges from $2,000 to $7,000 in the US. This is usually for a 2-minute video