Video Production Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Video Production Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Video Production Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Video Production Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

As a freelance video producer or a small business owner in the videography industry, you are constantly jumping through hoops to ensure the success of every project from end to end. Of course, invoicing is a very important piece of the puzzle and one you should not treat as a last-minute task. However, with so much on your plate, you may not have enough time to create detailed and professional invoices that reflect your hard work.

But there's an easy workaround; Create a well-designed video production invoice template that you can easily fill in with project-specific information whenever it's time to request payment. Including a few vital elements guarantees that all the important information will be covered and you won't spend so much time writing and proofreading every invoice. Read on to find out the elements your template should include.

Note: If you are looking for more than just a standard invoice template take a look at what Bonsai can do for your video production business. Our all-in-one product suite offers you endless invoicing and accounting tools to help you save time so you can focus on your passion, not your paperwork! Try a 14-day free trial today.

Essential Elements of a Video Production Invoice Template

When creating your video production invoice template, remember all the details have to be covered in a way that is simple and easy to understand for your clients. You want them to quickly identify the charges, amount due and payment instructions while keeping all the necessary business-related information in place. For flawless invoices every time, include the following elements.

Business Information

Start your video production invoice template with a section for your business name or full name and contact details such as phone number, address, email and website. You may also add a couple of lines to mention any specialized services you offer like marketing strategy development, commercial video production, color correction, aerial videography, etc.

To create more professional invoices, add your company logo, any registered trademarks, industry-related imagery or any branding elements you find appropriate. This will make your invoice unique and easily recognizable for your clients.

Client Information

Next, include your client's information starting with their full name (or business name), phone number, billing address and email. If you keep a database, you can add the client ID number to make it easier for you to track their payments and services provided. When working for large companies, ensure your invoice gets to the right person by addressing it to whoever is in charge of the accounts payable department to avoid delays.

Invoice Number and Date

You must always assign a unique invoice number to all of your invoices which will help you keep well-organized accounting records. This will also avoid returned invoices (many accounts payable departments don't accept unnumbered invoices), and make it easier for you to refer back to the invoice for clarifications or refunds. Don't forget to include the invoice date to help you determine the payment due date and know when it's time to charge a late fee.

Services Provided

It's very important to provide enough details of the services you are charging for. Leave enough space on your videography invoice template for an itemized list of the services you provided such as strategy development, scripting, video editing, etc. Include a short description, the flat rate per service, and the total cost. If you decide to charge on an hourly basis, specify the time spent on each task (you may attach a timesheet for added clarity), the hourly rate and the total cost.

This section aims to let your clients see all the hard work that went into the project by splitting up all the different services and extra charges. Even if you have already discussed the charges with your client, it is always better to be transparent and avoid misunderstandings.


When providing the total amount due, you want to have separate lines to specify the total cost of services before taxes, then add the applicable sales tax, and finally provide the grand total to pay. This is also the ideal section to highlight any discounts provided to your recurring clients, referrals, first-time customers etc. You must subtract the discounted amount from the subtotal before you add the taxes, and don't forget to include a short description so your clients know they are getting the promised deal for your professional videography services.

Payment Details

Pay close attention to this section of your video production invoice template if you want to get paid promptly. First, list all the different payment options you accept, such as checks, credit/debit cards, ACH transfers, cash, or online payments like Stripe, PayPal and Apple Pay. Include the corresponding account numbers, account holder's name, mailing address for checks and even payment links to make this process as efficient as possible.

Next, provide all the details of your payment terms, including the payment due date, penalties for late payments, payment arrangements available, and any discounts or incentives you may offer for early payments. Make the payment instructions as clear and simple as possible to reduce the risk of payment delays.


Finally, include a small section on your video production invoice template to leave a personal note to thank your clients for using your video production services. This simple addition lets them know you appreciate their business and helps you strengthen client relationships. You can also use this space to further promote your business by mentioning any future promotions, or new services available and even asking for valuable referrals.

Create Professional Invoices Using Our Free Invoice Template

Making sure every aspect of your business runs smoothly is your priority, and you probably don't want another time-consuming task on your plate. Luckily, you don't have to create your invoice template yourself. Simply download Bonsai's free videography invoice template, which you can easily customize to fit your business needs, and send professional invoices after every project.

Our free invoice template will save time and ensure consistency in your invoicing process, so you never miss any important detail. You can also integrate different payment alternatives and even link your business checking account to get paid faster and have instant access to your funds. But that's not all Bonsai can do for you...

Use Bonsai's complete invoicing software to send invoices and payment reminders automatically, set up a recurring invoice system, apply late fees, and get viewing notifications to ensure your clients never miss an invoice.

Frequently Asked Questions
Questions about this template.

What is a video production invoice?

A video production invoice is a bill of services that a videographer has provided the client. It also serves as a payment request when payment is due.

Why do you need a video production invoice template?

Aside from being a payment request, a video production invoice has other uses. It helps you keep track of your earnings, balance your business' books and track unpaid ones.

Are there free video production invoice templates?

With Bonsai you can download and edit their free video production invoice template. It has all the fields you need with reminder features.